Post on 10-Mar-2020
ODISHA PRIMARY EDUCATION PROGRAMME AUTHORITY"SHIKSHA SOUDHA", UNIT-V, BHUBANESWAR-751001
Ph No.0674-2395325(0)FAX-0674-2392721Email- spd(&oPepa.inoPePaedu(@yahoo.coJin
No. . // Dated/4/ /'6
Mahendra Kumar Mallik IASState Project Director
ToAlok JawaharUnder Secretary, Govt. of India,Ministry of Human Resource Development,Department of School Education & Literacy,Shastri Bhavan, New Delhi-110001.
Sub: Submission of Audited Statement of Accounts & Utilisation Certificate for the year2014-15
Sir,
I am to submit herewith the audited statement of accounts and Utilisation Certificate of
SSA, NPEGEL & KGBV for the year 2014-15 for taking necessary action at your end.
Yours faithful
Encl: As above J
State Project irector
Memo No.5'7 F/4 4 / /Copy forwarded to the Commissioner cum Secretary to Govt. S&ME Deptt.,Govt. of Odisha for
kind information.
State Proect Di ctor/
Memo No.57OF
Copy forwarded to O.P.Agrawal ,Sr.Consultant, TSG, Edcil, MHRD New Delhi for information and
necessary action.
State Project Director
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K C. Jena & Co 646, 1st Floor, Saheed Nagar, Bhubaneswar -751007*H C. e na &C Co. Tel.: (0674) 2545292, 2545104, Fax:(0674) 2545292
CHARTERED ACCOUNTANTS Website : www.kcjenaandco.com
INDEPENDENT AUDITORS' REPORT
TOTHE STATE PROJECT DIRECTORODISHA PRIMARY EDUCTION PROGRAMME AUTHORITYUNIT-V, BHUBANESWARBHUBANESWAR-751001, ODISHA
Reg: Report on the Financial Statements for the Year ended on 3 1st March 2015.
We have audited the attachment Balance Sheet relating to the SARVA SIKHYA ABHIYAN (SSA,NPEGEL & KGVB), project implemented by Odisha Primary Education Programme Authority(OPEPA), Sikhya Soudha, Unit-V, Bhubaneswar as at 3 1st March 2015 and the annex Receipt &Payment Account and Income & Expenditure Account for the year ended on that date annexedthere to and a summary of significant accounting policies and other explanatory informationwhich forms an integral part of our report.
Management of OPEPA is responsible for the preparation of these financial statements that givea true and fair view of the financial position, financial performance of the OPEPA is in accordancewith the Accounting Standards applicable. This responsibility includes the design, implementationand maintenance of internal control relevant to the preparation and presentation of the financialstatements that give a true and fair view and are free from material misstatement, whether dueto fraud or error.
Our responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with the Standards on Auditing issued by the Institute ofChartered Accountants of India. Those Standards require that we comply with ethicalrequirements and plan and perform the audit to obtain reasonable assurance about whether thefinancial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts anddisclosures in the financial statements. The procedures selected depend on the auditor'sjudgment, including the assessment of the risks of material misstatement of the financialstatements, whether due to fraud or error. In making those risk assessments, the auditorconsiders internal control relevant to the Company's preparation and fair presentation of thefinancial statements in order to design audit procedures that are appropriate in thecircumstances. An audit also includes evaluating the appropriateness of accounting policies usedand the reasonableness of the accounting estimates made by management, as well as evaluatingthe overall presentation of the financial statements.
'0t**
C* IBH
7: cO
K. C. Jena & Co.Continuation Sheet..7A CHARTERED ACCOUNTANTS
We report that:
Further to notes on account , management letter , 28 District financial statements audited bythe other independent statutory auditors incorporated in the account and our report of evendate attached herewith:
(i) We have obtained all the information and explanations which to the best of our knowledgeand belief were necessary for the purpose of our audit.
(ii) In our opinion proper books of accounts have been kept by the Society so far as appearsfrom our examinations to these books. Proper returns adequate for the purpose of our audithave been received from the District Project Offices not visited by us. Report for the DistrictProject Office auditors have been dealt with in preparing our report.
(iii)The Balance Sheet and Income & Expenditure account dealt with by this report are inagreement with the books of accounts.
(iv) In our opinion and to the best of our information and according to the explanations given tous. The said accounts read together with the notes on accounts give a true and fair viewsubject to our observations given separately.
(a) In the case of the Balance Sheet of state of affairs of the Society relating to the Project at
3 1st March 2015 and
(b) In the case of the Income and Expenditure account of SSA Scheme, excess of of Expenditure
over Income (Deficit), in respect of NPEGEL Income over expenditure (Surplus) and KGBV
Excess of Expenditure over Income (Deficit) for the year ended on that date.
(v) Audit was carried out as per the TOR as laid down in the SSA Manual of Financial
Management & Procurement.(vi)Procurement Certificate: This is to certify that we have gone through the procurement
procedure in vogue in the state based on the audit of the records for the year 2014-15 for
the SIS, OPEPA and inputs from the District Auditors reports. We are satisfied as to the
procurement procedures prescribed in the Manual of financial management & procurement
under SSA is generally having been followed.
For K.C.JENA & CoDate: 15.01.2016 U I N1. Chartered AccountantsPlace: Bhubaneswar ( FRN : 319212E
ED
CA.K.C.3ENA, FCAPartner
M. No- 054561
K. C. Jena & Co.CHARTERED ACCOUNTANTS Continuation Sheet...
Observations as per our audit Report:
1. Difference in Head of Accounts:* In case of Sundergarh DPO, there is difference of Advances both opening
and closing balance shown in Trial balance of SSA Scheme in comparisionwith the advance shown in audited Receipt & Payment Account for the
year 2013-14. However the closing figure (audited of the year2013-14) has been taken as opening figure of the year 2014-15.Hence the maintenance of advance ledger in Tally needs to bereconciled.Particulars Opening Balance Closing Balance
As per Trial 1,68,28,80,066.71/- 1,57,36,60,206.99/-Balance
As per Receipt & 50,66,14,960.11/- 43,76,24,980.89/-Payment A/c
Difference 1,17,62,65,106.60/- 1,13,60,35,226.10/-
* In case of Deogarh DPO, the capital account balance of SSA Scheme as per
Balance Sheet is Rs.31,68,05,577.21 /- where as the ledger maintained in
tally, the balance is Rs.4,94,22,483.21/-. Similarly, the balance of CapitalAccount of KGBV Scheme as per Balance Sheet is Rs(-) 23,90,359/- where
as in the ledger, the balance is nil. Hence the differences be reconciled and
necessary entries may be passed in the Tally of the concerned DPO.
* In case of Balasore DPO, the opening Capital balance of SSA and NPEGEL
Scheme as per Balance Sheet as on 31.03.2015 is Rs.38,71,97,543.99 as
against the ledger balance maintained in tally is Rs.5,47,24,312.94.
Similarly opening Capital Balance of KGBV Scheme as per Balance Sheet as
on 31.03.2015 is Rs.(-) 94,26,055.12 as against the ledger balance of tallyis Rs.1,67,197/-. However the closing figure (audited of the year 2013-14)
has been taken as opening figure of the year 2014-15. Hence the
difference be reconciled and necessary entries may be passed in the Tallyof the concerned DPO.
* In case of Koraput DPO, there is difference of Loans and Advances as perbalance shown in Balance Sheet as on 31.03.2014 of SSA Scheme in
comparison with the Opening Advance in Trial Balance (maintained
through Tally) as on 01.04.2014 . However the statement of accounts and
the Balance Sheet have been prepared on the basis of figures of the
Balance Sheet of the previous Year 2013-14. Hence the difference be
BH SWAR
AGG
K. C. Jena & Co.CHARTERED ACCOUNTANTS Continuation Sheet
reconciled and necessary entries may be passed in the Tally of the
concerned DPO.* In case of Mayurbhanj DPO, the opening Capital balance of SSA and
NPEGEL Scheme as per Balance Sheet as on 31.03.2015 isRs.46,33,39,633.26/- as against the ledger balance of Rs.12,80,11,374.04.
Similarly opening Capital Balance of KGBV Scheme as per Balance Sheet ason 31.03.2015 is Rs.(-) 14,26,67,881.50/- as against the ledger balance of
Rs.40,80,805/-. However the closing figure (audited of the year 2013-14)
has been taken as opening figure of the year 2014-15. Hence the
difference be reconciled and necessary entries may be passed in the Tallyof the concerned DPO.
2. Credit balance of advance shown at the end of the financial year in respect ofSundergarh DPO amounting to Rs.7,26,67,751.25/- under different headsrequire adjustment.
For K.C.JENA & CoDate: 15.01.2016 Chartered AccountantsPlace: Bhubaneswar A BH WARJ, ~ FRN : 319212E
6ACA.K.C.JENA, FCA
PartnerM. No- 054561
ODISHA PRIMARY EDUCTION PROGRAMME AUTHORITY
UNIT-V, BHUBANESWARBHUBANESWAR-751001, ODISHA
Significant Accounting Policies and Notes forming part of
Accounts forming part of Balance Sheet as on 31 /03/2015
1. Legal status of the Organisation: Odisha Primary Education
Programme Authority is a Society registered under Societies
Registration Act 1860.
2. Basis of Preparation of Financial Statements
The accompanying financial statements have been prepared under the historical cost
convention on accrual basis in accordance with generally accepted accounting principles in
India.3. Revenue Recognition:
a) Grant in Aid Received from GOI and GOO is recognised on accrual basis irrespective
of quantum of utilisation
b) Interest on bank deposits / Accounts and Misc. Receipts are recognised on cash basis.
4. Utilisation of Grant in aidThe Society recognised the expenditure on the basis of utilisation certificate received
from the different executing agencies at the District level , BRCC and SMC level .Further ,it may noted that the executing agencies submitted the utilisation Certificate irrespective
of years of Advance Received .
5. Depreciation on Fixed AssetsNo depreciation has been charged by the Society during the year 2014-15.
6. Loans and Advance( Asset)
a. It is observed that utilization certificate for the advances given to BRC, CRC and
SMC are not collected within due time which is violating the Para 75.1 of SSA
manual.
b. It is also observed that, there are unusual delays in adjustment of advances.
c. Advance given both in the name of person as well as institution is pending for
year together for adjustment.
d. Further Advances are given to staffs and institutions without adjusting their
previous outstanding balance. As per Para 74.2 of "Financial Management and
Procurement Manual "it is be ensured that no personal advance should remain
unadjusted for more than one moth otherwise penal action including charging of
interest should be taken. However no interest has been charged and accounted in
such cases since advances are required for reasonable period as nature of activity
demands so.
P,~ & 0of0
':2k
e. Total amount of advance outstanding as on 31.03.2015 under SSA
Rs.11,65,08,45710.52/-, under NEPGEL Rs.6,83,02,4 49 .7 0 and under KGBV
Rs.28,90,47,07 4 .2 0/-.
7. Expenditure shows negative:
The expenditure in respect of "Teachers' Grant" amounting to Rs.9,56,308/- and
"ECCE" amounting to Rs.30,904/- shows negative due to the reason that in the
earlier years , the amount which has been shown as expenditure at the SMC level
has been refunded during this year.
8. Physical Verification of Assets:
As per FMP , manual the assets generated out of funds to be physically verified ones in a
year , No Physical Verification of fixed assets has been conducted during the year 2014-
15.9. Misc Receipt:
It generally includes refund of advances and reveres adjustment of past provisions made
during the earlier years.
1O.Suspense Account:As reported by the District Statutory Auditor, an amounting to Rs.64,54,802 /- shown in
Balance sheet relates to Jagatsingpur District.
11.Loans and Advances (Assets), Receivable for Grant in Aid, Sundry Creditors, Bank
Balances are subject to direct confirmation.
For K.C.JENA & Co State Projec Dir
Chartered Accountants
FRN : 319212E
CA.K.C.JENA FCAPartnerM. No- 054561
N
Date: 15.01.2016Place: Bhubaneswar
646, 1st Floor, Saheed Nagar, Bhubaneswar -751007CHARTERED ACCO UN TANTS Tel.:(0 6 74 )2545292,2545104,Fax:(0674)2545292
Website : www.kcjenaandco.com
Procurement Certificate
State: Odisha
This is to Certify that we have gone through the procurement procedure in vogue in the Statebased on the audit of the records for the year 2014-15 of the SIS, OPEPA & Inputs from theDistrict Audit Reports. We are satisfied as to the procurement procedure prescribed in theManual on Financial Management & Procedure under SSA is generally having being followed.
Details Deviations Amount involved (for declaring mis procurement / any
other recommended action)
Nil Nil
Dt--10 For K.C.JENA & CoDate: 15.01.2016 Chartered AccountantsPlace: Bhubaneswar S aSWAR FRN : 319212E
LACC'
CA.K.C.JENA, FCAPartner
M. No- 054561