Northwest Commission on Colleges and UniversitiesAccreditation Liaison Workshop

March 13, 2013

Purpose of NWCCU Annual Report Overview of information required Specific sections of information Electronic format – “Key Survey” 2013 Calendar for submission Help desk Questions

U. S. Department of Education (USDOE) requires NWCCU to maintain accurate information and records on each member institution

Supports NWCCU standards and policies in areas where they overlap with the USDOE requirements

Collegial relations require NWCCU awareness of the particulars of an institution’s history, present situation and future plans

Overall growth of institution Growth of programs Termination of programs and teach-out

agreements Headcount enrollment data Student loan default rate Additional locations Distance or correspondence education Contractual Agreements

President Accreditation Liaison Officer

(please don’t wait until submitting an Annual Report – formal communication asap)

Name of institution and mailing address, telephone numbers, email addresses

Any changes? If yes, attach to 2013 Annual Report

Undergraduate Graduate (if applicable) Unclassified

Unduplicated Headcount Full-Time Equivalent (FTE)

Expenses – use IPEDS data◦ Public versus Private Institution? Check one◦ Governmental Accounting Standards Board

(GASB)or Financial Accounting Standards Board (FASB)

◦ GASB – Line #19 (cell 1) of IPEDS Part C Expenses and Other Deductions

◦ FASB – Line #13 (cell 1) of IPEDS Part E Expenses by Functional and Natural Classification

**Exclude revenues and expenses for medical school and/or hospital budgets.

Operating Deficit GASB: Total operating revenues minus total

expenses and deductions(IPEDS: Line #9 Part B minus Line #15 Part C)

FASB: Total revenues and investment return minus total expenses

(IPEDS: Line #16 Part D minus Line #13 Part E)

**Exclude revenues and expenses for medical school and/or hospital budgets.

Accumulated Deficit –

2011 was the “beginning of time;” next year (2014) will be collapsed with 2011, 2012, and 2013 ……

Attach IPEDS Financial Section to 2013 Annual Report

**Exclude revenues and expenses for medical school and/or hospital budgets.

Federal Guaranteed Student Loan Student Default Rate – final rate provided to your institution approximately September of every year. o 2013 Annual Report will require Cohort fiscal year

of 2010 ending September 30, 2011.

Does your institution use accreditation status to establish eligibility for federal funding?

yes or no

Added and Terminated since 2012 Annual Report Submission

Certificate/Degree Level Program Name Discipline Area

Certificate/Degree Level Program(s)/Course(s) Name(s) External Agency/Organization Student Headcount

Certificate/Degree level Program Name Discipline Area

* Not a substitute for a substantive change proposal

50% or more of credits are offered in the United States at any off-campus location

(facilities needed to accommodate delivery of curriculum)

50% or more of credits are offered by distance education (online courses, correspondence, interactive television, i.e., student and faculty are not physically present together)

Location – main campus, branch, satellites, additional location?

Physical street address Certificate/Degree Program Name and Level Discipline Student Enrollment – Unduplicated

Headcount On-site staff; yes or no Co-Sponsoring Organization

Where academic credit is offered abroad with your institution’s name on the credit earned

Under your institution’s name or in cooperation with another institution

Study abroad programs

Other Information needed: location, physical street address, certificate/degree name, discipline, student enrollment, on-site staff, co-sponsoring organization

Internet access on any computer You can scroll up and down through typed

data and review prior to submitting

Who typically tracks this data? Anyone who deals with IPEDS - primarily your Registrar, Enrollment Services, Financial Services

And programmatic data – VPs, Deans, Directors, Study Abroad, Online Services

March 22 – email announcement April 1 – open 2013 Annual Report survey April 13– IPEDS deadline April 15 – your IRS taxes due May 31 – close 2013 Annual Report survey

Elsa Buckley – technology and user questions

Pamela Goad – content

Call us or email!

Questions?