Utilizing the Web EPSS

Data Sources and Building BudgetSystems of Support and Requirements for 2013-2014

NMPEDPriority Schools Bureau

Session Outcomes

Participants will:Understand which data sources to

consider when linking budget to program in the school Web EPSS.

Understand the systems of support and requirements for 2013-2014

Be able to reflect budget in the district and school Web EPSS.

NM A-F School Accountability System

Reward Schools (top 5%)

Strategic Schools (next 10%)

Focus Schools (next 10%)

Priority Schools (lowest 5%)

Data Sources

Data sources available at district and schools:

NM Standards Based Assessment Formative and Summative assessmentsSchool Report CardsOther data sources: attendance, grad rate,SAT referrals, measures of parent participation, discipline …..

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PSB Tools as Data Sources

Schools with letter grades of D, F, and/or status of Priorityor Focus were required to conduct a needs assessment inthe late spring or fall of 2012:

School and Systems Reflective Summaries These tools were designed to provide the school with an indepth analysis of how well the systems of support andinstruction practices are functioning to support studentoutcomes and increase teacher effectiveness.

Looking at Our Systems: Celebrations and Challenges

PSB Tools as Data Sources

Literacy Reflective Summaries These tools were designed to provide schools with a means to review their schoolwide literacy system, looking at the effectiveness of the instruction andalignment with the curriculum.

Looking at Our Literacy Practices: Celebrations and Challenges

PSB Tools as Data Sources

Math Reflective Summaries These tools were designed to provideschools with a means to review their schoolwide numeracy system, looking at theeffectiveness of the instruction and alignment with the curriculum.

Looking at Our Math Practices: Celebrations and Challenges

Connection to Web EPSS

The results of the Reflective Summaries served tohelp schools identify areas in need ofimprovement around their systems of support, effectiveness of instruction and curriculumalignment.

These areas of need were reflected as Action Stepsin the 2012-2013 Web EPSS under the Readingand Math Goals.

The New Mexico Instructional Audit

New Mexico Instructional Audit

Schools with grades of D or F and/orstatus of Focus or Priority were required togo through the Instructional Audit processin Fall 2012.

PED teams – Priority and F SchoolsLEA teams – Focus and D Schools

Purpose: NMIA Priorities to Developing a School Plan

The New Mexico Instructional Audit (NMIA) provided schools with an independentexamination of the operations and systems

thatsupport and relate to instruction.

Results from the NMIA are essential and werereflected in the school’s 2012-2013 Web EPSS.

Guidance: NMIA Exceptions 2012-2013

If within the last year your school completed anyof the following, and has a summary report that was uploaded to the Web EPSS file cabinet, theschool DID NOT have to complete the NMIA.

• High Schools that Work: TAV or TRV• North Central Association Accreditation

(Must be an individual school visit)• Participation in the University of Virginia

School Turnaround Specialist Program

New Mexico Instructional Audit

The audit is based on 13 indicatorsrelated to research and best practices forteaching and learning that build on thework of the CLASS and also aligns withthe Seven Turnaround Principles listed inthe “New Mexico ESEA Flexibility Request.”

New Mexico Instructional AuditRequired for all Priority, Focus, F and D schools

Compilation of data and findings based on interviews, classroom observations and document reviews.

Data and findings were shared with thesuperintendent/designee, principal and schoolleadership team at an exit meeting.

The NMIA team leader wrote a formal report and sent it to the superintendent and school principal within 10 days to two weeks.

Responding to the NMIA ReportUpon receiving the report, the district and the

school had 10 days to two weeks to review and respond to the findings.

For each finding the school needed to provide a response.

The expectation was that the school responded to all findings, utilizing the cells provided in the report template and incorporated the responses into the school’s 2012-2013 Web EPSS.

New Mexico Instructional Audit

The principal, with support and input from the district representative and school personnel reviewed the NMIA Report findings and determined actions to address the findings.

Findings are priorities that were reflected in the 2012-2013 School Web EPSS as Action Steps and connected to goals and strategies in this tool.

NMIA & Web EPSS Reviews

NMIA

Priority = Action Step

NMIA Finding (Priority)Students identified as English Language Learners (ELL)are not benefitting from a comprehensive system ofsupport to meet their learning needs in the generaleducation classroom.

Action StepAll teachers in grades 1-5 will implement Walk 2 Readwithin a daily 90 minute block for English LanguageLearners and will progress monitor students usingDIBELS every three weeks beginning in January 2013.

Priority = Action Step

An Action Step should:1. Link to findings from NMIA Report2. Support the overall goals in the Web EPSS: Math,

Reading and Transformational3. Provide detail and clarifying information (Who, What,

Frequency, Duration,….)

Linking Priorities to Web EPSS

Available Resources for LEA and School

NM Instructional Audit Guidance Document

NM Instructional Audit Appendices

Math, Literacy, and School and Systems Reflective Summaries

http://ped.state.nm.us/ped/PrioritySchoolsIndex.html

System of Supports and Requirements

2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Grade

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Status

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Matrix of Requirements for 2013-2014

Differentiated TA and Monitoring for NMIA Schools (2012-2013)

NMIA

Differentiated TA and Monitoring for NMIA Schools (2012-2013)

Differentiated TA and Monitoring for NMIA Schools (2012-2013)

Differentiated TA and Monitoring for NMIA Schools (2012-2013)

Differentiated TA and Monitoring for NMIA Schools (2012-2013)

Differentiated TA and Monitoring for NMIA Schools (2012-2013)

Budget Reviews for 2013-2014

Web EPSS for Districts and State CharterSchools should have a Program ReviewChecklist completed prior to the Budget

Review meeting.

District Web EPSS Program Review

Complete?

Goals and Strategies

Goal

Strategy

Link to Resources thru HELP Link

HELP

The default year will be 2013-2014

Select

Rolling out the Web EPSS

Expand

Plus or Minus?

Web EPSS Plan Filters

sele

ct

Adding Funding Sources to the District Plan Budget for Schools to Access

The District Plan Administrator is responsible

for adding funding sources and relatedallocations to the District plan budget oncethe BAR has been submitted and approved.

Access

LEA Plan

From the District plan page, click the Budget link tab to see the overall plan budget

Click the Add Funding Source link

On the Add Funding Source screen, select SEA

Click on the SEA funding source, and complete the budget template

Remember to SAVE

Source

Identify all SEA and LEA funding sources and add them to the District Plan Budget

Now schools are able to build budget into their 2013-2014 Web EPSS Action Steps

Select the 2013-2014 School Year

School year

Adding

Adding an Action Step

Begin

Action Step with Required Funding

Clic

k

Editing an Action Step

Edit

Action Step Summary Screen Click on Edit button

Begin

Make revisions to Action Step and SAVE

Click

Adding Budget Items

Enter

Complete Budget Item Worksheet “Insert” to Save

Web EPSS Plan Filters

Contact Information

Howard Oechsner505.827.6580 (o)Howard.Oechsner@state.nm.us

Patricia Hackney505.827.3835 (o)patricia.hackney@state.nm.us

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