SACS Compliance -New Interpretations Led to New Tool

Ms. Patricia Ramsey, University of Central FloridaDr. Tace Crouse, University of Central Florida

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Background

Decennial and Fifth-Year SACS Reviews

Revisions in standards

Revision in CR 2.8

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SACS revised CR 2.8

The number of full-time faculty members is adequate to support the mission of the institution and to ensure the quality and integrity of each of its academic programs.

…it includes the number of full-time faculty, disaggregation by academic program and mode of delivery, and location of full-time faculty…

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Definitions – past and present

Full-time faculty members

Adequate number

Academic Program

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Old versus New

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Early Years: Microsoft Access Report

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Next: on-line delivery -PORTAL

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All users view the same version

Available when the user is ready to view – no lost .pdfs

Various tabs for term vs. annual

User can filter to meet their needs

Redesign! New definitions!

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1) Report by Location 2) Make Web a new location 3) Pull out GEP Foundation

Courses 4) Organize data by Program not

Dept Each course has a CIP – set up a

mapping table to assign each CIP to a program offered

Departments had never seen SCH data organized

in this manner before!!

Collect and Code Current Data

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SAS Enterprise Guide:

Pull off courses from Master Schedule, identify CIP code and all instructors.

Identify instructors as Full-Time Faculty, Adjunct, GTA

Sum Student Credit Hours for each course section by each instructor type

Data cleanup!

Build History and Code ‘Program/Discipline’

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Add current year to prior years so history is available in portal

Code course CIPS to ‘Program CIPS’ for report display

Pull web courses out in unique location, Flag low percentages for review.

Web report: New and Improved

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Add current year to prior years so history is available in portal

Choice of Display

What courses are Foundation?

Areas of Concern

Detail to support explanation

Web report: New and Improved

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Web report: SCH by Instructor Type

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Red values in Full-Time Faculty % SCH are below the threshold and need explanation

Web report: Summarized ‘Areas of concern’

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Dept. can focus attention on these areas for detailed review

Web report: Detail provided

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Microsoft Excel Pivot Tables

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To respond to requirements of the mid-cycle report, departments were provided with a pivot table so they could drill down to the detail.

Microsoft Excel Pivot Tables

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By reviewing the detail, they can provide an explanation and if appropriate, a course of action

2 large sections were taught by PT Faculty at this location. Do they have special skills that make them the best choice?

Feedback from colleges

Small number of CIP assignments needed adjustments

Special categories ≠ programs

Quality and integrity of programs can be maintained with varying numbers of FT faculty

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YOUR Comments and Questions

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CONTACT INFORMATION

UCF Office of Institutional Research Web:www.iroffice.ucf.edu Phone: (407) 823-5061

Ms. Patricia Ramsey: Patricia.Ramsey@ucf.edu

Dr. Tace Crouse Tace.Crouse@ucf.edu

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