MONTHLYCOMPLIANCE

MEETINGJuly/August 2016

Agenda

■ Announcements

■ How to Report A Violation

■ CARA

■ Recruiting Policy

■ Official/Unofficial Visits

■ CU / CSU Game

■ Social Media

HAC AnnouncementsAdmissions

■ Online application is open for Fall/Summer 2017 and Spring 2017

■ If app completed by Nov. 15, will hear decision on Feb 1st

■ Freshmen can ONLY apply via the Common Application• Transfers will apply via the same CU application• Prospect Cards • Viewbooks• Get all Admissions publications through Herbst Academic Center• Can start FAFSA on 10/1, priority deadline 2/15• Can start CU Scholarship Application on 10/1, deadline 2/15 – on Fin Aid website

Class Absence Letters

■ Must be given to faculty first week of class by SA

Jo’s Announcements■ Paperwork Collection is in Full Swing!

– Online paperwork for 1st team meetings – Completed by SAs by 8/19 (XC by 8/12) Please be at meetings 8/22 or 8/23 7AM in TDC.

– Financial Aid Agreements – any updates? Submit COS form – Direct Deposit Sign-up– Certification of Compliance

Incoming SAs & Checklists

Procedure/Policy/Form Email Reminders – Please save these! Use updated forms

Welcome Back Picnic – 8/21 6PM TDC

HOW TO REPORT A VIOLATION

■ CU Boulder must diligently monitor the conduct of its intercollegiate athletics program to promote compliance with all applicable rules and regulations of the NCAA.

■ CU Boulder follows an established reporting procedure for reviewing and reporting potential rules violations.

■ CU Boulder has developed a clearly-defined process to manage situations with major implications involving campus intercollegiate athletics, including NCAA Level I or II infractions and other matters of significance.

Reporting a Violation

■ A Level III or Level IV violation, is one that provides only a limited recruiting or competitive advantage and is isolated or inadvertent in nature. If the NCAA Committee on Infractions determines that repeated Level III or IV violations have occurred and that CU is not taking appropriate action to prevent such violations, a penalty appropriate for a Level I or II violation may be imposed.

■ Compliance efforts are continuous, and, although the ultimate goal is to have no violations, a compliance program that encourages self-reporting and conducts monitoring activities should report several violations (we reported 16 this past year) per year.

Reporting a Violation

■ A Significant or Severe Breach of Conduct are violations that provides an extensive recruiting or competitive advantage.Repeated Level III or IV violations by CU may be raised and identified as a these Level I or II (formerly major) violation.

■ In the history of intercollegiate athletics at CU Boulder, the University has managed five major infractions cases.

■ Last major reported in June of 2007—we are no longer under the 5-year shadow of that violation, but must remain diligent in our compliance efforts.

Reporting a Violation

■ All athletic department staff members, SAs, or CU employees with direct involvement in athletics are obligated to report verbally or in writing any violations or possible violations of which they are aware.

■ All other individuals (e.g., CU students, PSAs, CU employees without direct involvement in athletics, members of the community) are encouraged to report verbally or in writing any alleged, rumored, or suspected violations.

Reporting a Violation

A report of a violation or possible violation can be made to the following:

■ if appropriate, the immediate supervisor of the person reporting;

■ the Director of Compliance;

■ the Director of Athletics;

■ the Faculty Athletics Representative ("FAR");

■ the Chancellor;

■ the Office of University Counsel.

■ All individuals to whom the violation or possible violation is reported, with the exception of the Director of Compliance, are obligated in turn to report the violation to the Athletics Office of Compliance Services.

Reporting a Violation

■ Often, because of the nature of the investigation, the DOC cannot inform you, as a coach, that an investigation is being conducted.

■ When being interviewed, you will almost always be tape recorded and you will be asked to review/sign-off on NCAA Bylaw 10.1.

■ When you are interviewed by the investigators, you will be admonished to not share any information from the interview with anyone else on your staff.

■ You and your program WILL make mistakes and we will report-that’s something you will have to accept.

Investigations

Certification of Compliance

■ You are signing a statement that you have reported any and all violations that you were aware of during the 2015-2016 year.

■ Any questions or concerns, we can talk following the meeting.

COUNTABLE ATHLETICALLY RELATED ACTIVITIES

Once your team has completed all of their paperwork with Jo and have been cleared by the medical staff, you can begin CARA!

OUT OF SEASON

■ Maximum 8 hours per week, two days off per week.

■ Maximum 2 of those 8 hours can be “skill instruction”, film, meetings.

■ The other 6 hours are for strength and conditioning.

■ NEW FOR 2016 – No longer a limit of four student-athletes in skill instruction prior to September 15.

CARA

IN SEASON

■ Maximum 20 hours per week, one day off per week.

■ Maximum 4 hours per day. Competition is 3 hours.

■ Golf Practice Round Exception – a golf practice round may exceed 4 hours, provided no other CARA occurs on that day, before or after the round.

CARA

■ Noncoaching staff members cannot engage in any type of coaching activity.

■ IMPERMISSIBLE ACTIVITIES INCLUDE:

Instructing student-athletes.

Being active in practice.

Signaling in plays or holding up play cards. This is impermissible even at the direction of a coach.

Standing on the court. Can observe in the huddle on the sidelines but cannot be active in the

huddle.

Noncoaching Staff Members

■ No other significant changes to CARA legislation…yet.

■ Anticipate sweeping changes for 2017-2018.

– “Time Management”– Travel Day– Planning ahead – with approval from AD/Sport

Supervisor. Semester by semester or month by month.– “21 Flex Days”

CARA

RECRUITING POLICY

■ No significant changes to the recruiting policy from last year.

■ 1 am curfew.

■ Must have an academic meeting with an on-campus academic authority (Herbst does not count).

■ PSAs and their hosts will not be provided nor partake in alcohol, drugs or sexual activity.

■ HC will review with entire staff when it is released. HC responsibility.

Recruiting Policy

OFFICIAL ANDUNOFFICIAL VISITS

■ Requirements for an official visit:– Turn PSA card into Jill or Kevin. Transfers and

international PSA cards go to Rodney.– With PSA card include transcripts and test score.– PSA must be registered with the NCAA Eligibility

Center and be on CU’s IRL.– Turn the following forms into Jo:

■ Official Visit Checklist■ Student Host Form■ Detailed Itinerary

Basic Guidelines

■ Official visits can begin with the start of the PSA’s senior year (not CU’s start of classes).

■ Cannot take more than 1 official visit to any institution, with no more than 5 total official visits.

– Multi-sport athletes are limited to a total of 5 visits!

■ 48-hour time limit on official visits– Begins when the PSA arrives on campus.– Begins when a CU coach picks up the PSA from their home, or– Begins when you have a ‘sit down’ meal on the way back to CU

from DIA. ■ Be aware of the 30-mile radius!

Basic Guidelines

■ CU can provide transportation expenses for the prospect only.

■ Mileage can be reimbursed for the round trip. – If riding in car with HS or club coach, mileage cannot be

reimbursed.

■ CU Cannot pay car rental fees or insurance.

Transportation

■ A CU coach can pick up a prospect from their home, but the 48-hour time period starts immediately.

■ All transportation must be standard transportation (coach’s car, commercial flight). CU can now pay additional fees associated with seating, provided the base cost of the ticket is “coach class”. So, extended leg room, exit row seating, assigned seats. No first class or business class.

■ CU can also pay bag fees associated with travel.

Transportation

■ CU can provide 3 meals per day during an official visit, as well as a snack.

■ CU can provide a meal while the PSA is in transit to CU. – Pick PSA up from airport and go through ‘drive through’

–48 hours does not start.– Pick PSA up from airport and have a ‘sit down’ meal -48

hours has started.■ Meals can be provided to a PSA and 4 other

individuals that are considered family. Family is: parents/guardians, siblings, children, grandmother, grandfather. Stepparents could also receive the meals.

Meals

■ Staff Interpretation: Prospective Student-Athlete's Prospect-Aged Sibling Receiving a Meal While Accompanying the Prospective Student-Athlete on an Official Visit

■ December 5, 2013

■ The academic and membership affairs staff determined that, in football, it is permissible for an institution to provide meals during an official visit to the sibling of a prospective student-athlete, who is also prospect-aged or is being recruited by the institution, without constituting an official visit for the prospective student-athlete's sibling provided no recruitment of the sibling occurs during the visit.

Meals

■ CU’s $50 per meal limit is still in effect.

■ Impermissible Restaurants:– Flagstaff House– Greenbriar Inn– Mateo– John Elway’s Restaurant**– L’Atelier– Fresca– Black Cat

**Set Menus are potentially possible—check with compliance.

Meals

■ Lodging must be standard rooms. No mountain views at the St. Julian, no jacuzzi suites, etc.

■ CU can pay for a prospect’s room as well as rooms for up to four family members accompanying the PSA. If sibling is also a recruited PSA, they cannot stay in the room.

■ No decorating or altering the rooms for the prospect or their families.

Lodging

■ SA Hosts can get up to $40/day (max $80) – Can receive an additional $20/day for additional

prospects.

■ All entertainment costs must come out of the host money. PSAs cannot supplement the host money with their own money.

■ Entertainment can be provided to the PSA and up to four family members accompanying the PSA.

Entertainment/Hosts

■ Team entertainment can only take place during your 20-hour weeks.

■ If you will be providing team entertainment and a PSA is on an OFFICIAL visit, it is permissible for the host money to be used to pay for the PSA’s entertainment.

■ Host money does not need to be used to cover the SA’s entertainment (even the host!) but must be used to cover the PSA’s entertainment.

■ Entertainment costs CANNOT go over the host money limit.

Entertainment

■ CU cannot publicize a recruit’s visit to campus.

■ No tweeting, posting photos, etc. by coaches or student-athletes.

■ PSA can post all they’d like, but CU coaches should not encourage this.

■ Locker set up may include jersey for PSA to try-on.

Publicity

■ PSAs should not have contact with boosters, donors, former student-athletes, etc. during their campus visits.

■ They may have contact with a former student-athlete that is enrolled full-time.

■ Staff Interpretation: Former student-athletes who are still enrolled contacting prospects on campus. 8/26/88

…currently enrolled student-athletes are not considered boosters for purposes of the Association's booster-ban legislation [Bylaw 1-2-(b)], a student-athlete with no eligibility remaining but still enrolled in the institution's summer term following the student-athlete's last season of competition, or a former student-athlete enrolled in a minimum full-time program of studies, would be permitted to contact prospective student-athletes on campus during an unofficial or official visit.

Publicity

■ PSA Comp Tickets for football games will be picked up at the Franklin Field Ticket Booth. MUST HAVE ID!

■ Comp Tickets for coaches of prospects will still be picked up in the Southeast corner. Will be in the Franklin Field Ticket booth, not under the tent. North Windows.

■ New facilities (Champions Club, Touchdown Club, Rooftop Terrace, Suites, etc.) are all considered “premium seating”. PSAs and their guests should not be in any premium seating areas during the game, including halftime.

■ PSAs on OVs can receive up to SIX complimentary admissions for home events.

Tickets at Home Events

■ PSAs on UOVs can receive up to three complimentary admissions for home events.

■ No off-campus contact with PSA during UOV, unless it is during a permissible time for off-campus contact. Then a coach may have off-campus contact and it must count against recruiting opportunities.

UNOFFICIAL VISITS

CU/CSU GAME IN DENVER

CU vs. CSU

■ Friday, September 2nd – HOME GAME

■ CU can provide complimentary admissions to PSAs on Official (6) or Unofficial (3) Visit and HS Coaches (2).

■ Tailgate may occur in a Stadium parking lot, but any other location is considered off-campus.

■ OVs: – May provide transportation from campus to the stadium. May pay for

parking. Can stop along the way for a meal. Be mindful of 30-mile radius.

■ UOVs: – Can provide transportation to the stadium, but cannot be team

transportation. Cannot pay parking fees if PSAs are driving themselves. May attend a tailgate at the stadium and must pay the actual cost for the meal. No contact outside the stadium and designated parking lots, unless with a senior and using contact.

■ Staff Tickets: – Staff Tickets are typically club level tickets. It is not permissible for these

tickets to be given or sold to a PSA, PSA’s coach, SA, SA’s family/friends, etc.

CU vs CSU

SOCIAL MEDIA

Proposal No. 2015-48 (Effective Aug. 1, 2016)

Previous Rule■ Prior to PSA's commitment to

institution per Bylaw 13.02.12.1, institution may only confirm its recruitment of PSA.

New Rule■ Establish exception to restriction

on publicity before commitment that permits action of approval (e.g., like, favorite, and share) by an institutional staff member on social media platforms.

Note: This proposal also provides an exception to the endorsement of a PSA’s team, coach or athletics facility and noninstitutional athletics events involving prospects.

13.10 [Publicity] - Actions Taken on Electronic CorrespondenceEffective August 1, 2016

Prospective Student-athlete's (PSA's) Sport

Prior to Commitment to the Institution After Commitment to the Institution

Friend/Follow the Social Media Profile of a PSA. All Sports Permissible prior to the first date to provide recruiting materials to a PSA provided the automatically-generated electronic notification is not modified and no additional communication to the PSA is included.

Permissible

Commenting on the Social Media Post of a PSA. All Sports Impermissible form of electronic correspondence because the comment is not private between sender and recipient. Further, the comment is an impermissible form of publicity because action is more than confirmation of PSA's recruitment.

Permissible

Reposting (e.g., Sharing or Retweeting) the Social Media Post of a PSA.

All Sports Permissible Permissible

Reposting (e.g., Sharing or Retweeting) the Social Media Post of a PSA with a Comment Directed Toward the PSA.

All Sports Impermissible form of electronic correspondence because the comment is not private between sender and recipient.

Permissible

Endorsing (e.g., Liking or Favoriting) the Social Media Post of a PSA.

All Sports Permissible Permissible

Associating (e.g., Tagging or Mentioning) the Profile of a PSA in a Social Media Post.

All Sports Impermissible form of electronic correspondence because the comment is not private between sender and recipient.

Permissible

11.3.2 - EndorsementsEffective August 1, 2016

Prospective Student-Athlete's (PSA’s) Team, Coach or Athletics Facility

Recruiting and Scouting Service

Noninstitutional Athletics Event Involving Prospective Student-Athletes

Commenting on a Social Media Post .

Impermissible Endorsement Impermissible Endorsement

Impermissible Endorsement

Reposting (e.g., Sharing or Retweeting) a Social Media Post.

Permissible Impermissible Endorsement

Permissible

Endorsing (e.g., Liking or Favoriting) a Social Media Post.

Permissible Impermissible Endorsement

Permissible

Associating (e.g., Tagging or Mentioning) a Profile to a Social Media Post.

Impermissible Endorsement Impermissible Endorsement

Impermissible Endorsement

Interaction Unrelated to Athletics Participation, Recruitment or Affiliation (e.g., “Happy birthday”).

Permissible Not Applicable Not Applicable

CASE STUDIES

Actions of Approval

Case Study No. 1

■ Following an official visit a PSA posts a picture on Instagram of himself with two current student-athletes. Institutional coach “likes” the post.

■ Is this permissible?

Note: All case studies are for legislation following August 1, 2016.

Case Study No. 1

■ Yes, beginning August 1 with the adoption of Proposal 2015-48

Actions of ApprovalCase Study No. 2

■ During a permissible evaluation period an institutional coach posts the following posts on Twitter:

– A photo of the high school basketball arena.– Retweets a post originated by the high school team’s Twitter handle that

notes the competition’s final score.– Retweets a sophomore PSA’s post acknowledging his twenty-point

performance in the high school competition. The coach adds a “thumbs up” emoji to the retweet.

■ All three actions are done in succession.

■ Is this permissible?

Case Study No. 2

■ First two posts are permissible.– Photo – Informational, not an impermissible endorsement.– Retweet of high school score – Permissible to retweet

(2015-48).

■ Third post is not, since the coach added an emoji to the post.– Retweet with a comment (e.g., emoji) – Impermissible

correspondence.

■ “Click; don’t type.”

Video/Audio MaterialsAn institution may not create video/audio materials to show to, play for or provide to a prospective student-athlete.

■ Exceptions.

– Official admissions and student-services media, available to all students.

– Media that includes general information related the institution or athletics that is not created for an athletics recruiting purpose.

Bylaw 13.4.1.8

Video/Audio MaterialsCase Study No. 3

■ An institution’s coach creates a private video stream on Periscope to provide a virtual tour of the institution’s athletics facilities. – The private stream is only accessible to prospective student-

athletes.

■ Is this permissible?

Case Study No. 3

■ No, video created for recruiting purpose.– Limited to only prospective student-athletes.

Other Social Media IssuesCase Study No. 4■ An institution’s coach is recruiting at Association High

School.– Association High School’s mascot is “The Regulators”.– The Regulators use the term “Mount Up” in all its

marketing and promotional materials as a slogan for its athletics teams.

■ The institution’s coach (@CoachEmUpAU) posted the following on his Instagram account.

– Headed to Association High School. #Regulators #MountUp

■ Is this permissible?

Case Study No. 4

■ No, the inclusion of #MountUp would be an impermissible endorsement per Bylaw 11.3.2.8.

Other Social Media IssuesCase Study No. 5

■ A football PSA lives in the state of Indiana.

■ Due to the PSA’s stocky size, he commonly goes by the nickname “Meatloaf”.

– During an off-campus recruiting trip, an institution coach posted the following on Twitter.

■ Is this permissible?

Case Study No. 5

■ No. Institutional athletics department staff members may not communicate publicly with/or about a prospective student-athlete until the prospective student-athlete has committed to the institution.

■ Further, an institutional athletics department staff member may not publicly reference the name, nickname or other personally identifiable information (e.g., address) of a prospective student-athlete, other than to confirm recruitment of the prospective student-athlete.

CONGRATULATIONS The following individuals scores a perfect

30/30 on their coaches exam!

■ RICHARD ROKOS

■ DANNY SANCHEZ

■ ANN ELLIOTT

■ CRYSTAL GIPPE

■ JANA WEINBERGER

■ HEATHER BURROUGHS

■ BRUCE CRANMER

■ JESSE MAHONEY

■ BILLY NELSON

■ NICOLE KENNEALLY

■ CASEY MALONE

■ KAILAH KEMPNEY