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Montalvo Community CouncilBylaws
Rev-08/26/14
ARTICLE 1 - CREATION, PURPOSE, AND POWERS
Section 1 Creation: The name of this organization will be The Council will be established and governed by the provisions set forth in these Bylaws. The Council is intended to qualify as taxCode.
Section 2: Purpose The Council's purposes are:
A. To encourage members of the community to identifand expectations of the Montalvo
B. To involve community members in programs addressing their needs, problems, and expectations.
C. To make government agencies aware of the expectations.
Section 3: Powers The powers of the Council will be:
A. To facilitate communications between the
B. To state the positions of the Council to the community and to government representatives
C. To initiate and oversee the programs to accomplish the purposes in Section 2.
ARTICLE 2 - MEMBERSHIP
Section 1: Eligibility All residents, property owners and business owners of the membership. The Montalvo area includes properties bounded by
(Full Streets) 8th St.; Alameda Ave. / Bell Ct. / Bell St. / Clara St. / Geneva St. / Grand Ave. / Inez St. / James Ave. / Katherine Ave. / Montalvo Dr. /Moon Dr. /Seahawk St. (Partial Streets) Alameda Ave. (8th St. - Ventura Blvd.) / Bristol Rd. (Grand Ave. Victoria Ave. - Grand Ave.) / Ventura Blvd. (S. Victoria Ave. (East side)(8th St. - Ventura Blvd.)
Montalvo Community CouncilBylaws
CREATION, PURPOSE, AND POWERS
The name of this organization will be The Montalvo Community Council (the "Council"). The governed by the provisions set forth in these Bylaws. The
Council is intended to qualify as tax-exempt under Section 501(c)(4) of the Internal Revenue
To encourage members of the community to identify and understand the needs, problems, Montalvo Community.
To involve community members in programs addressing their needs, problems, and
To make government agencies aware of the Montalvo Community's needs, proble
The powers of the Council will be:
To facilitate communications between the Montalvo Community and government agencies.
To state the positions of the Council to the community and to government representatives
To initiate and oversee the programs to accomplish the purposes in Section 2.
All residents, property owners and business owners of the Montalvo area are eligible for area includes properties bounded by, including or adjacent to:
8th St.; Alameda Ave. / Bell Ct. / Bell St. / Clara St. / Geneva St. / Grand Ave. / Inez St. / James Ave. / Katherine Ave. / Montalvo Dr. /Moon Dr. /Seahawk St. (see Fig. 1)
Ventura Blvd.) / Bristol Rd. (Grand Ave. - Katherine Ave.) / Moon Dr. (S. Grand Ave.) / Ventura Blvd. (S. Victoria Ave. -Railroad Tracks) /S. Victoria Ave.
Ventura Blvd.) (see Fig. 1)
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(the "Council"). The governed by the provisions set forth in these Bylaws. The
exempt under Section 501(c)(4) of the Internal Revenue
y and understand the needs, problems,
To involve community members in programs addressing their needs, problems, and
Community's needs, problems, and
Community and government agencies.
To state the positions of the Council to the community and to government representatives.
To initiate and oversee the programs to accomplish the purposes in Section 2.
area are eligible for or adjacent to:
8th St.; Alameda Ave. / Bell Ct. / Bell St. / Clara St. / Geneva St. / Grand Ave. / Inez St. / James
Katherine Ave.) / Moon Dr. (S. Railroad Tracks) /S. Victoria Ave.
Montalvo Community CouncilBylaws
Rev-08/26/14
Section 2: Application Application for membership will require the completion of an application form providing the following information:
Name(s)
Property Address
Mailing Address (if different)
Phone Number
e-mail address (if available)
Resident: Copy of Legal Picture IDBusiness Owner: Copy of Business
Signature and Date
Receipt of completed form showing compliance with Sections 1 and 2 of this Article, or a facsimile thereof, by the Membership membership.
Section 3: Number of MembersThere shall be no limit on the number of
Section 4: Transferability of MembershipNeither the membership nor any rights in the membershipvalue or otherwise.
Section 5: Termination A member’s membership will terminate when the member ceases to qualify under Section 1 of this Article.
ARTICLE 3 - ORGANIZATION AND ELECTIONS
Section 1: Organization The organization of the Council will include the General Membership, the Executive Board (the "Board"), and Committees.
A. General Membership includes all those individuals whose admissible membership form is on file with the Council Secretary.
B. The Executive Board includesMember At-Large.
Montalvo Community CouncilBylaws
Application for membership will require the completion of an application form providing the
: Copy of Legal Picture ID Business Lic.
Receipt of completed form showing compliance with Sections 1 and 2 of this Article, or a Membership Outreach Liaison will constitute acceptance for general
Number of Members There shall be no limit on the number of memberships allowed.
Transferability of Membership Neither the membership nor any rights in the membership may be transferred or
A member’s membership will terminate when the member ceases to qualify under Section 1 of
ORGANIZATION AND ELECTIONS
organization of the Council will include the General Membership, the Executive Board (the
General Membership includes all those individuals whose admissible membership form is on
includes the Chair, Vice Chair, Secretary, Treasurer, and
Figure 1. Membership
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Application for membership will require the completion of an application form providing the
Receipt of completed form showing compliance with Sections 1 and 2 of this Article, or a will constitute acceptance for general
may be transferred or assigned for
A member’s membership will terminate when the member ceases to qualify under Section 1 of
organization of the Council will include the General Membership, the Executive Board (the
General Membership includes all those individuals whose admissible membership form is on
, and Board
embership Boundaries
Montalvo Community CouncilBylaws
Rev-08/26/14
C. Each Executive Board Member must be a member of the Council. Members who hold, or are candidates for, elective public offices may not serve on the Executive
Section 2: Elections Each Council Officer will be elected by a majority vote of the General Membership at the Annual Meeting of the Council. In the event no nominee receives a majority of the votes cast, there shall be a run-off election between tvotes. Nominees will consist of a slate of nominees selected by a nominating committee together with persons nominated from the floor during the Annual Meeting. A person nominated from the floor must be present to accept the nomination. No absentee or proxy voting will be permitted. There shall be a limit of
A. In the case of an owner occupied property, no more than two resident adults (18 years old or older) may vote for each property
B. If the property is occupied by a single personcount as one.
C. In the case of a renter occupied property, the property owner may cast one voterenter adult (18 years old or older) may
D. In the case of a property owner who possesses a may cast one vote.
E. In the case of a business property, the property owner may cast one voteindividual business tenant may cast one vote.
F. Regardless of the number of separate units owned and/or leased by an individual and/or spouse, including, but not limited to businesses, single family free standing dwelling residences, duplexes, apartments or other configuration, an individual and/or spouse together may not exceed a total of 4 votes based on multiple ownership, on any matter to come before the council.
G. Any residential or business parcel shall not exceed a maximum of four voteshow many owned.
Reasonable notice in such manner as determined by the Executive Board will be given at least fourteen days in advance of the Annual Meeting indicating that elected at the meeting.
Section 3: Term Each Council Officer will serve for a term of approximately Annual Meeting, with a limit of three consecutive terms. If a Council Officer's position is open at the time of the Annual election, the newly elected Offic
Montalvo Community CouncilBylaws
Each Executive Board Member must be a member of the Council. Members who hold, or are candidates for, elective public offices may not serve on the Executive Board.
Each Council Officer will be elected by a majority vote of the General Membership at the Annual Meeting of the Council. In the event no nominee receives a majority of the votes cast, there
off election between the two nominees who have received the greatest number of votes. Nominees will consist of a slate of nominees selected by a nominating committee together with persons nominated from the floor during the Annual Meeting. A person nominated
be present to accept the nomination. No absentee or proxy voting will be permitted. There shall be a limit of two votes per residential property address, except
In the case of an owner occupied property, no more than two resident adults (18 years old or property.
If the property is occupied by a single person (18 years old or older), that person’s vote
occupied property, the property owner may cast one voterenter adult (18 years old or older) may cast one vote (totaling two votes) for each property.
owner who possesses a non-occupied property, the property owner
property, the property owner may cast one vote, anmay cast one vote. Not to exceed a total of four votes
separate units owned and/or leased by an individual and/or spouse, including, but not limited to businesses, single family free standing dwelling residences, duplexes, apartments or other configuration, an individual and/or spouse together may not
total of 4 votes based on multiple ownership, on any matter to come before the
residential or business parcel shall not exceed a maximum of four votes
Reasonable notice in such manner as determined by the Executive Board will be given at least fourteen days in advance of the Annual Meeting indicating that Executive Board
Each Council Officer will serve for a term of approximately two years*, until the close of the next Annual Meeting, with a limit of three consecutive terms. If a Council Officer's position is open at the time of the Annual election, the newly elected Officer shall immediately take office.
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Each Executive Board Member must be a member of the Council. Members who hold, or are
Each Council Officer will be elected by a majority vote of the General Membership at the Annual Meeting of the Council. In the event no nominee receives a majority of the votes cast, there
he two nominees who have received the greatest number of votes. Nominees will consist of a slate of nominees selected by a nominating committee together with persons nominated from the floor during the Annual Meeting. A person nominated
be present to accept the nomination. No absentee or proxy voting will be property address, except:
In the case of an owner occupied property, no more than two resident adults (18 years old or
, that person’s vote shall
occupied property, the property owner may cast one vote, and the vote (totaling two votes) for each property.
y, the property owner
, and each Not to exceed a total of four votes (combined).
separate units owned and/or leased by an individual and/or spouse, including, but not limited to businesses, single family free standing dwelling residences, duplexes, apartments or other configuration, an individual and/or spouse together may not
total of 4 votes based on multiple ownership, on any matter to come before the
regardless of
Reasonable notice in such manner as determined by the Executive Board will be given at least Executive Board positions will be
, until the close of the next Annual Meeting, with a limit of three consecutive terms. If a Council Officer's position is open at
er shall immediately take office.
Montalvo Community CouncilBylaws
Rev-08/26/14
* The first term for the Chair, Treasurer and Atadoption of these bylaws and the first election. Thefirst year without the first year of service countprovision is to stagger Board member election dates to ensure that there is never a total replacement of all five Board members in any given election year; and allowsnon-members of the community first year.
Section 4: Recall
Each Council Officer will be subject to recall by the General Council. The Executive Board may,
by majority vote, or the General Council may, by petition signed by 10% of the General
membership, schedule a recall election for the next General Council meeting. The notification of
that meeting will indicate that a recall election will be held. A majority vote by secr
those in attendance at that General Council meeting will be required for recall. Vacancies
created by recall will be filled at the same meeting by election of nominees offered from the
floor. A person nominated from the floor must be present t
elected to replace a recalled Council Officer will serve out the remaining term of office only, but
will be eligible for the next general election with no time accrued towards term limit.
ARTICLE 4 - POWERS AND DUTIES
Section 1: Duties Executive Board members will officiate at all meetings of the Executive Board and General Council meetings. Duties of each officer include specific duties specified below as well additional duties and responsibilities as may be prescribedBoard. If there are not enough persons on the members may fill more than one position or share the duties of an unfilled position between multiple members.
Section 2: Executive Board The Board will plan and direct all work necessary to meet the stated purposes of the Council and will have the authority to delegate duties and assign tasks as required. The Board will review and approve all financial and contractual mattshould be an odd number of members (including the Chair). one vote except the Chair who may only vote to break a tie. The Board may appoint a nominating committee.
Section 3: Vacancies Any vacancy of a Council Officer will be filled by appointment by a majority of the remaining Council Officers. Vacancies of any Committee Officer shall be filled by Committee vote. Three consecutive absences from regular Board meetings will constitute resdiscretion of the Chair.
Montalvo Community CouncilBylaws
the Chair, Treasurer and At-Large officers shall be for one year after the adoption of these bylaws and the first election. These members may run for re-election after the
year of service counted toward their consecutive term limits. This er Board member election dates to ensure that there is never a total
replacement of all five Board members in any given election year; and allows time for current of the community to join the council and be eligible for Board positions
Each Council Officer will be subject to recall by the General Council. The Executive Board may,
e, or the General Council may, by petition signed by 10% of the General
membership, schedule a recall election for the next General Council meeting. The notification of
that meeting will indicate that a recall election will be held. A majority vote by secr
those in attendance at that General Council meeting will be required for recall. Vacancies
created by recall will be filled at the same meeting by election of nominees offered from the
floor. A person nominated from the floor must be present to accept the nomination. A person
elected to replace a recalled Council Officer will serve out the remaining term of office only, but
will be eligible for the next general election with no time accrued towards term limit.
POWERS AND DUTIES
will officiate at all meetings of the Executive Board and General Council meetings. Duties of each officer include specific duties specified below as well additional duties and responsibilities as may be prescribed from time to time by the Executive
ough persons on the Board to fill all of the available positions, Bmembers may fill more than one position or share the duties of an unfilled position between
The Board will plan and direct all work necessary to meet the stated purposes of the Council and will have the authority to delegate duties and assign tasks as required. The Board will review and approve all financial and contractual matters pertaining to the Council. should be an odd number of members (including the Chair). Each Board Member shall have one vote except the Chair who may only vote to break a tie. The Board may appoint a
Any vacancy of a Council Officer will be filled by appointment by a majority of the remaining Council Officers. Vacancies of any Committee Officer shall be filled by Committee vote. Three consecutive absences from regular Board meetings will constitute resignation, except at the
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one year after the election after the
consecutive term limits. This er Board member election dates to ensure that there is never a total
time for current positions after the
Each Council Officer will be subject to recall by the General Council. The Executive Board may,
e, or the General Council may, by petition signed by 10% of the General
membership, schedule a recall election for the next General Council meeting. The notification of
that meeting will indicate that a recall election will be held. A majority vote by secret ballot of
those in attendance at that General Council meeting will be required for recall. Vacancies
created by recall will be filled at the same meeting by election of nominees offered from the
o accept the nomination. A person
elected to replace a recalled Council Officer will serve out the remaining term of office only, but
will be eligible for the next general election with no time accrued towards term limit.
will officiate at all meetings of the Executive Board and General Council meetings. Duties of each officer include specific duties specified below as well
from time to time by the Executive available positions, Board
members may fill more than one position or share the duties of an unfilled position between
The Board will plan and direct all work necessary to meet the stated purposes of the Council and will have the authority to delegate duties and assign tasks as required. The Board will
ers pertaining to the Council. The Board Each Board Member shall have
one vote except the Chair who may only vote to break a tie. The Board may appoint a
Any vacancy of a Council Officer will be filled by appointment by a majority of the remaining Council Officers. Vacancies of any Committee Officer shall be filled by Committee vote. Three
ignation, except at the
Montalvo Community CouncilBylaws
Rev-08/26/14
Section 4: Executive Board Officers
Chair
The Chair shall preside at all meetings of the Executive Board and General
is the official spokesperson and representative for the Council.
Vice-Chair The Vice-Chair will perform the duties of the Chair in his or her absence and will organize and conduct ongoing membership recruitment.collecting incoming Council mail at the local Post Office bparties.
Secretary
The Secretary will keep minutes and document attendance at all meetings of the Executive
Board and General Council and be responsible for all records of the Council. The Secretary may
delegate custody of certain records to the Committee Secretaries. The Secretary will maintain a
list of all records and their locations. The Secretary will also give notice of all regular and special
meetings of the Executive Board and General Council. The Secretary
for all meetings, document in the official minutes that a quorum is present, and sign all minutes
approved by the Executive Board or the General Council
Treasurer The Treasurer will have access to and custody of all funds of the Council and accept and expend funds as directed by a majority vote of the Executive Board or General Council at any official meeting. The Treasurer shall also present a and Board meetings, prepare a yearmake the books available for audit as directed by the Board
Board Member At-Large The position of Board Member Atvoting Executive Board members
Section 5: Public Representation
The Council Chair is the official spokesperson of and representative for the Council. No
individual member may speak for or obligate the Council in any way; or present any of its
policies, positions or recommendations, except as delegated by the Council. If a member's
statement may be construed as a statement of the Council, a member must explicitly state the
statement is his or her personal opinion. A member may provide or read to anyone any Board
approved press releases, resolutions, newsletters, or minutes of meetings.
ARTICLE 5 - COMMITTEES
Section 1: Creation Standing and Ad Hoc Committees will be create
Montalvo Community CouncilBylaws
Officers
The Chair shall preside at all meetings of the Executive Board and General Council. The Chair
is the official spokesperson and representative for the Council.
Chair will perform the duties of the Chair in his or her absence and will organize and conduct ongoing membership recruitment. The Vice-Chair will be responsible for regularly collecting incoming Council mail at the local Post Office box and distributing it to the appropriate
The Secretary will keep minutes and document attendance at all meetings of the Executive
Board and General Council and be responsible for all records of the Council. The Secretary may
ustody of certain records to the Committee Secretaries. The Secretary will maintain a
list of all records and their locations. The Secretary will also give notice of all regular and special
meetings of the Executive Board and General Council. The Secretary will also prepare agendas
for all meetings, document in the official minutes that a quorum is present, and sign all minutes
approved by the Executive Board or the General Council.
The Treasurer will have access to and custody of all funds of the Council and accept and expend funds as directed by a majority vote of the Executive Board or General Council at any official meeting. The Treasurer shall also present a quarterly Treasurer's report at all General and Board meetings, prepare a year-end financial statement, prepare and file all tax forms, and make the books available for audit as directed by the Board.
ember At-Large shall be created so that there will be an odd number of Board members, who’s duties will vary as needed.
Public Representation
The Council Chair is the official spokesperson of and representative for the Council. No
may speak for or obligate the Council in any way; or present any of its
policies, positions or recommendations, except as delegated by the Council. If a member's
statement may be construed as a statement of the Council, a member must explicitly state the
statement is his or her personal opinion. A member may provide or read to anyone any Board
approved press releases, resolutions, newsletters, or minutes of meetings.
Standing and Ad Hoc Committees will be created by the Board to consider matters likely to be
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Council. The Chair
Chair will perform the duties of the Chair in his or her absence and will organize and Chair will be responsible for regularly
to the appropriate
The Secretary will keep minutes and document attendance at all meetings of the Executive
Board and General Council and be responsible for all records of the Council. The Secretary may
ustody of certain records to the Committee Secretaries. The Secretary will maintain a
list of all records and their locations. The Secretary will also give notice of all regular and special
will also prepare agendas
for all meetings, document in the official minutes that a quorum is present, and sign all minutes
The Treasurer will have access to and custody of all funds of the Council and accept and expend funds as directed by a majority vote of the Executive Board or General Council at any
report at all General end financial statement, prepare and file all tax forms, and
will be an odd number of
The Council Chair is the official spokesperson of and representative for the Council. No
may speak for or obligate the Council in any way; or present any of its
policies, positions or recommendations, except as delegated by the Council. If a member's
statement may be construed as a statement of the Council, a member must explicitly state the
statement is his or her personal opinion. A member may provide or read to anyone any Board-
d by the Board to consider matters likely to be
Montalvo Community CouncilBylaws
Rev-08/26/14
of concern to the Council. The Board will dissolve a Committee after its purpose has been accomplished. Any member of the Council may volunteer to serve on any committee, other than a nominating committee appointed by the Board.
Section 2: Officers Each Committee will select its own officers as needed, to facilitate the work of the Council. The selected Committee Chair will be confirmed and accepted as a at the next Board meeting.
Section 3: Powers Each committee will plan and direct all work necessary to meet its stated purpose. The Chair, or a representative of each committee shall attend all Board and General Council Meetings.
Section 4: Reporting Responsibilities
Each committee will present its findings, recommendations, and minutes of meetings to the
Board, and shall also report its activities to the Council. Committee Chairs may approve limited
delegations for presentations regarding
Section 5: Recall
The Executive Board may withdraw its confirmation and acceptance of a Committee Chair as a
member of the Executive Board in which event the committee shall select another Chair for
confirmation and acceptance to the Executive Board. Any committee
upon written notice to the Executive Board, signed by two
committee.
ARTICLE 6 - MEETINGS
Section 1: Official Business The Council may conduct official business only at meetings duly called and conducteaccording to the procedures prescribed in these Bylaws.
Section 2: General Council Meetings The Council will convene not less than two General Council meetings each year, including one designated as the “Annual Meetingthe Annual Meeting. A report of the past year's presented during the Annual Meeting.meetings of the General Councilmeeting locations from one location to another within Montalvo which is defined as the area within the boundaries (Article 2, Section 1)
Section 3: Additional MeetingsThe Board, at its discretion, may schedule additional General Meetings. General members may by petition signed by 10% of the General Membership meeting. Reasonable notice in such manner as determined by the Board will be given seven days prior to the meeting, or fourteen days in the case of an election or recall meeting.
Montalvo Community CouncilBylaws
of concern to the Council. The Board will dissolve a Committee after its purpose has been accomplished. Any member of the Council may volunteer to serve on any committee, other than
ointed by the Board.
Each Committee will select its own officers as needed, to facilitate the work of the Council. The selected Committee Chair will be confirmed and accepted as a non-voting member of the Board
Each committee will plan and direct all work necessary to meet its stated purpose. The Chair, or a representative of each committee shall attend all Board and General Council Meetings.
Reporting Responsibilities
ttee will present its findings, recommendations, and minutes of meetings to the
Board, and shall also report its activities to the Council. Committee Chairs may approve limited
delegations for presentations regarding their Committee's dealings.
The Executive Board may withdraw its confirmation and acceptance of a Committee Chair as a
member of the Executive Board in which event the committee shall select another Chair for
confirmation and acceptance to the Executive Board. Any committee may withdraw its Chair
upon written notice to the Executive Board, signed by two-thirds of the members of that
The Council may conduct official business only at meetings duly called and conducteaccording to the procedures prescribed in these Bylaws.
General Council Meetings The Council will convene not less than two General Council meetings each year, including one
Annual Meeting”. The election of the Executive Board will be conducted at the Annual Meeting. A report of the past year's activities and a Treasurer's report will also be presented during the Annual Meeting. As there is no principal office to conduct business or
Council, Executive Board or Committees; the Board may change meeting locations from one location to another within Montalvo which is defined as the area within the boundaries (Article 2, Section 1) to facilitate meetings as needed.
Additional Meetings d, at its discretion, may schedule additional General Meetings. General members may
by petition signed by 10% of the General Membership require the Board to hold meeting. Reasonable notice in such manner as determined by the Board will be given seven days prior to the meeting, or fourteen days in the case of an election or recall meeting.
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of concern to the Council. The Board will dissolve a Committee after its purpose has been accomplished. Any member of the Council may volunteer to serve on any committee, other than
Each Committee will select its own officers as needed, to facilitate the work of the Council. The member of the Board
Each committee will plan and direct all work necessary to meet its stated purpose. The Chair, or a representative of each committee shall attend all Board and General Council Meetings.
ttee will present its findings, recommendations, and minutes of meetings to the
Board, and shall also report its activities to the Council. Committee Chairs may approve limited
The Executive Board may withdraw its confirmation and acceptance of a Committee Chair as a
member of the Executive Board in which event the committee shall select another Chair for
may withdraw its Chair
thirds of the members of that
The Council may conduct official business only at meetings duly called and conducted
The Council will convene not less than two General Council meetings each year, including one will be conducted at
and a Treasurer's report will also be no principal office to conduct business or
may change meeting locations from one location to another within Montalvo which is defined as the area
d, at its discretion, may schedule additional General Meetings. General members may to hold a special
meeting. Reasonable notice in such manner as determined by the Board will be given at least seven days prior to the meeting, or fourteen days in the case of an election or recall meeting.
Montalvo Community CouncilBylaws
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Section 4: Board Meetings The Board will meet at the request of the Chair or any Secretary will provide reasonable notthe meeting.
Section 5: Committee Meetings
Committees will meet as often as necessary to fulfill their work programs. The Chairperson of
each committee will be responsible for checking the Council's m
scheduling meetings, notifying Committee Members of the meeting, and keeping the Executive
Board advised of committee activities.
Section 6: Quorum A quorum for a Board Meeting will be 50% of the members of the Board. A quorum for a General Council meeting will be 5% of the membership.
Section 7: Open to Public All meetings, minutes, and financial records of the Council will be open to the public as provided by law.
Section 8: Correspondence A permanent P.O. Box will be procured and maintained Montalvo Post Office 2481 Grand Ave, Ventura, CA 93003monies raised by the Council for this purpose. to communicate with Council members, promote upcoming meetings, events. A permanent email address for maintained by the Secretary.
Section 9: Rules of Order Robert's Rules of Order will govern the conduct of all meetings within the Council where not otherwise covered by these Bylaws.
Section 10: Majority
Except as provided by these Bylaws, recommendations, positions, or policies adopted at any
meeting within the Council will be by a maj
ARTICLE 7 - FINANCES
Section 1:
The Council and any of its duly appointed Committees may undertake fundraising efforts
improve or implement its programs and may accept donations, grants, and gifts in order to carry
out the stated purposes of the Council.
box, office supplies and other items needed to communicate with community members.
Board will review and approve all contracts, expenditures of funds, and
Treasurer will keep records of all
Montalvo Community CouncilBylaws
The Board will meet at the request of the Chair or any three of the Board Members. The Secretary will provide reasonable notice to each Executive Board member seven days prior to
Committee Meetings
Committees will meet as often as necessary to fulfill their work programs. The Chairperson of
each committee will be responsible for checking the Council's master calendar before
scheduling meetings, notifying Committee Members of the meeting, and keeping the Executive
Board advised of committee activities.
A quorum for a Board Meeting will be 50% of the members of the Board. A quorum for a General Council meeting will be 5% of the membership.
All meetings, minutes, and financial records of the Council will be open to the public as provided
procured and maintained at the Montalvo Post Office located at 2481 Grand Ave, Ventura, CA 93003; and paid for by the Treasurer with
ouncil for this purpose. Electronic notifications may be used by the Board mmunicate with Council members, promote upcoming meetings, information
events. A permanent email address for Council member contact will be will be established
govern the conduct of all meetings within the Council where not otherwise covered by these Bylaws.
Except as provided by these Bylaws, recommendations, positions, or policies adopted at any
meeting within the Council will be by a majority vote of those in attendance.
The Council and any of its duly appointed Committees may undertake fundraising efforts
improve or implement its programs and may accept donations, grants, and gifts in order to carry
ut the stated purposes of the Council. The council may also use funds to pay for the post office
box, office supplies and other items needed to communicate with community members.
Board will review and approve all contracts, expenditures of funds, and fundraising plans.
Treasurer will keep records of all financial transactions.
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of the Board Members. The ice to each Executive Board member seven days prior to
Committees will meet as often as necessary to fulfill their work programs. The Chairperson of
aster calendar before
scheduling meetings, notifying Committee Members of the meeting, and keeping the Executive
A quorum for a Board Meeting will be 50% of the members of the Board. A quorum for a
All meetings, minutes, and financial records of the Council will be open to the public as provided
at the Montalvo Post Office located at ; and paid for by the Treasurer with
Electronic notifications may be used by the Board information and other
contact will be will be established &
govern the conduct of all meetings within the Council where not
Except as provided by these Bylaws, recommendations, positions, or policies adopted at any
The Council and any of its duly appointed Committees may undertake fundraising efforts to
improve or implement its programs and may accept donations, grants, and gifts in order to carry
pay for the post office
box, office supplies and other items needed to communicate with community members. The
fundraising plans. The
Montalvo Community CouncilBylaws
Rev-08/26/14
ARTICLE 8 - AMENDMENTS
Section 1: Majority These Bylaws may be amended by a majority vote of the General Membership at a Council meeting.
Section 2: Additional Policies The Council and the Board may adopt additional policies, procedures, and standing rules provided those additions are consistent with these Bylaws.
Section 3: Reversal
The General Membership may reverse, with a two
action passed by the Board since the last General Council meeting.
(c) 2014 Montalvo Community Council P.O. Box ____
Montalvo Community CouncilBylaws
These Bylaws may be amended by a majority vote of the General Membership at a Council
The Council and the Board may adopt additional policies, procedures, and standing rules provided those additions are consistent with these Bylaws.
The General Membership may reverse, with a two-thirds vote at a General Council meeting,
action passed by the Board since the last General Council meeting.
Montalvo Community Council - All Rights Reserved ____, 2481 Grand Ave. Ventura, CA 93003-6620
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These Bylaws may be amended by a majority vote of the General Membership at a Council
The Council and the Board may adopt additional policies, procedures, and standing rules
thirds vote at a General Council meeting, any