Post on 23-Nov-2015
description
TEAMS AND TEAM WORK Module
71NagarajShenoySlides
Team
A team is a small group of people workingtogether to achieve a common purpose forwhich they hold themselves collectivelyaccountable.
A team generates positive synergy throughcoordinated effort.
2NagarajShenoySlides
Features of a Team Self defined goals Commitment to the goals Shared accountability/responsibility for results Shared leadership Possess Complementary skills Trust and support other members Efforts lead to Synergic effect Network system (instead of hierarchical system of groups)
for reporting and communication Open communication system Mechanism to resolve differences and reach consensus
within In summary, teams create the potential for an
organisation to generate greater outputs with no increase in inputs.
3NagarajShenoySlides
Comparing Groups and Teams
The differences between a group and a team may be summarised as below:
Group Point Team
A function of what its members do as Performance Performance includes individual efforts and collective
Individuals work products which are the result of joint,
coordinated attempts
Strong, clearly focused leader Leader Shared leadership roles
Individual Accountability Accountability Individual and mutual accountability
Runs efficient meetings Meetings Encourages open-ended active, problem-solving meeting
Random and varied Skills Complementary
Neutral (sometime negative) Synergy Positive
Discusses, decides and delegates Functioning Discusses, decides and does real work together
4NagarajShenoySlides
Types of teams Problem Solving Team: A group of 5 to 12 employees from
the same department who meet to discuss ways ofimproving quality, efficiency and the work environment.
Self Managing Teams: Teams that are empowered to makedecisions about planning, doing and evaluating theirwork.
Cross Functional Team: It brings together persons fromdifferent functions to work on a common task.
Virtual Team: It is a team that uses computer technologyand groupware so that geographically distant memberscan collaborate on projects and reach common goals.
5NagarajShenoySlides
Teamwork
Teamwork occurs when group members work together in ways that utilize their skills well to accomplish a common purpose.
Team wok, of course, does not just happen. To create a high performing team, a leader has to employ certain techniques.
6NagarajShenoySlides
Techniques create a High Performing Team
Communicate high-performance standards. Set the tone in the first team meeting. Create a sense of urgency. Make sure members have the right skills. Establish clear rules for team behaviour. As a leader, model expected behaviours. Find ways to create early successes. Continually introduce new facts and information. Make sure members spend a lot of time together. Give positive feedback and reward high performance.
7NagarajShenoySlides
Roles of Team Members
Task Specialist Role Socio Emotional Role
People who play the task specialist role display People who support team members emotional
the following behaviours. needs play the following roles:
Initiation: Propose new solutions to team Encourage: Warm and receptive to others
problems. ideas; praise and encourage others to
draw forth their contributions.
Give opinions: Offer opinions on task solutions; Harmonise: Reconcile group conflicts; help
Give candid feedback on others suggestions. disagreeing parties reach agreement.
Seek information: Ask for task relevant facts. Reduce tension:May tell jokes or in other ways
draw off emotions when group atmosphere is
tense.
Summarise: Relate various ideas to the problem at Follow: Go along with the team; agree to other
Hand; pull ideas together into a summary perspective. team members ideas.
Energiser: Stimulate the team into action when Compromise: Will shift own opinions to maintain
interest drops. team harmony.
8NagarajShenoySlides
Teambuilding
The teambuilding process begins whensomeone notices that a problem exists whichcan be solved through collective efforts.
Members then gather data concerning theproblem analyse the data, plan forimprovements and implement the actionplans.
Every one is expected to participate activelyand perform certain specific roles aimed atimproving the effectiveness of the team.
9NagarajShenoySlides
Effective Teambuilding Behaviours of members
Speak respectfully to one another Listen attentively Express feelings honestly Seek help when needed Make commitments seriously Support the team and each other Focus on problems and solutions
Behaviours of leaders Serve as the team's champion Demonstrate trust, respect and openness consistently Share power and information Help members find answers on their own Coordinate activities properly Offer encouragement and support
10NagarajShenoySlides
Building trust in Team
Trust is a key element in building teamwork. When work group
members trust one another, there will be a more active
interchange ofinformation, more interpersonal influence and
hence greater self-control. To build trust, a leader should,
Support work team wholeheartedly
Keep people informed about what is going on
Learn to appreciate and give credit to people
Share your feelings with members
Use interpersonal skills to move closer to the hearts of
people
11NagarajShenoySlides
Team Development
To be effective, teams need to be small.Members must have interpersonal and problemsolving skills.
They must listen and appreciate each otherspoint of view.
Team leaders should be capable of handlingdisagreements on goals and responsibilitiessmoothly, resolving delays and disputes whenmaking decisions and reducing friction andinterpersonal conflicts.
12NagarajShenoySlides
Effective Team Development Tips
Balanced roles Create a balanced set of roles.
Open communication Develop communication and process awareness.
Handling stress Diagnose and manage stress.
Team choices Understand team preferences.
Team goals Define team goal.
13NagarajShenoySlides
Effective Team Development Tips
Review mechanisms
Establish review mechanisms.
Shared leadership
Share leadership and create equality of contribution.
Facilitation skills
Develop facilitation skills for effective meetings.
Shake off the constraints of the past
Confront issues and problems.
Consensus
Decision making based on consensus. 14NagarajShenoySlides
Any Questions?
End of Module 7
NagarajShenoySlides 15