MetadataUnderstanding the Value and Importance of

Proper Data Documentation

James WilsonOld Dominion University

jwwilson@odu.edu(757) 683-3852

John McGeeThe Virginia Geospatial Extension Program

jmcg@vt.eduhttp://www.cnr.vt.edu/gep

The Virginia Metadata Creators Workshop

Lyle HornbakerVGIN

Lyle.Hornbaker@vgin.virginia.gov(804) 371-0210

Acknowledgements

This workshop circuit is funded through an FGDC 2006 CAP grant

We shamelessly borrowed and incorporated existing metadata training material from the FGDC, the USGS, and the NOAA Coastal Services Center.

First the important stuff…

• Make sure that you are legally parked!

• Lunch is being provided, thanks to the workshop sponsor.

• You are on your own for breaks (sorry!)

• The rest rooms are located down the hall.

Help us to educate YOU!

This should be an INTERACTIVE workshop…PLEASE feel free to ask questions, provide comments, give suggestions, and offer real world experiences along the way (don’t wait until the end!!!)

Workshop Overview

• This workshop is designed for individuals who are new to metadata.

• It will provide you with the information you need to make decisions associated with metadata implementation in your organization.

Workshop Topics

• Section 1: What is Metadata

• Section 2: The Value of Metadata and Tips for Institutionalizing Metadata

• Section 3: Metadata Standards

• Section 4: Metadata Clearinghouses

• Section 5: Writing Metadata

What is Metadata?

Metadata

• How many times have you received data from someone, and had questions about it?– Attribution– Projection / coordinate system– Scale– Accuracy– Completeness

Setting the Stage

GeospatialRefers to any data set tied

to a location on the Earth’s surface. The term “geospatial” refers to GIS, GPS, and remote sensing

products and services.

MetadataWhen referring to metadata, we assume the metadata is

well-written and fully developed.

Simply put, metadata is information

about your data.

What is Metadata?

Note: Metadata is not your actual spatial data…however, it serves as a reference for

your spatial data

This is the metadata for this.

What’s Missing?

John Cole

This is the metadata for this.

What’s missing?

This is the metadata for this.

While the card-catalog entry is a form of metadata, it does not address topics such as quality, accuracy, or scale.

Well-written geospatial metadata describes these and many more aspects of the data.

Rodale's illustrated encyclopedia of herbs ISBN: 087596964x (pbk.) : $17.95ISBN: 0878576991 : $24.95Title: Rodale's illustrated encyclopedia of herbs /

Claire Kowalchik & William H. Hylton, editors ; writers, Anna Carr ... [et al.].

Publication info: Emmaus, Pa. : Rodale Press, c1987.Physical descrip: vi, 545 p. : ill. (some col.) ; 24 cm.General Note: Includes index.Subject term: Herbs.Subject term: Herbs--Utilization.Subject term: Herb gardening.Subject term: Herbs--History.Subject term: Herbals.Added author: Kowalchik, Claire.Added author: Hylton, William H.Added author: Carr, Anna, 1955-Added author: Rodale Press.

Rodale's illustrated encyclopedia of herbs ISBN: 087596964x (pbk.) : $17.95ISBN: 0878576991 : $24.95Title: Rodale's illustrated encyclopedia of herbs /

Claire Kowalchik & William H. Hylton, editors ; writers, Anna Carr ... [et al.].

Publication info: Emmaus, Pa. : Rodale Press, c1987.Physical descrip: vi, 545 p. : ill. (some col.) ; 24 cm.General Note: Includes index.Subject term: Herbs.Subject term: Herbs--Utilization.Subject term: Herb gardening.Subject term: Herbs--History.Subject term: Herbals.Added author: Kowalchik, Claire.Added author: Hylton, William H.Added author: Carr, Anna, 1955-Added author: Rodale Press.

What’s missing?

This is the metadata for this.

Metadata is not “the spatial data”, but it is

a vital component

of the spatial data…

What is NOT metadata…

What is NOT metadata…

• Metadata is not “sexy”

• But remember that there are many critical things in life that are not “sexy” (i.e. seat belts, life jackets, fire escapes, archived data, etc.)

Metadata is not “BIG data”

(that would be megadata…!)

What is NOT metadata…

Properly documented

data provides vital information

to interested parties.

A Component of Data

Metadata is that component of data which describes it.

Water line data base

A Component of Data

Metadata

Wdth – diameter of pipe in inches

Mat – material of pipe

Method – Method of data capture

Date1 – Installation date of conduit

Date2 – Date that spatial data capture was made

Metadata describes…

CONTENT

CONDITION

QUALITY

Characteristics of the data

Characteristics of the data

A Component of Data

Metadata can describe a variety of data.

Title

Scale

Source

Content

Location

Publication

Access

Title

Scale

Source

Content

Location

Publication

Access

MetadataMetadataMetadataMetadata

A Component of Data

GIS files

Imagery

Geospatial Databases

GPS data

Biological data

In situ data

GIS files

Imagery

Geospatial Databases

GPS data

Biological data

In situ data

Data setData setData setData set

A Component of Data

Because metadata provides vital information about a dataset, it

should never be viewed or treated as a separate entity.

Metadata

Non-spatial orattributes

SpatialTake Home Message

Metadata is a critical and

integral component of any complete

data set.

Metadata is a critical and

integral component of any complete

data set.

Summary…

• You can share metadata with others, without sharing your spatial data assets…

• Metadata can save you time (whether you are on the “giving end” or the “receiving end”).

• Metadata has always been important, HOWEVER, metadata is increasingly vital as we share more data instantaneously (server-based solutions, etc.)

Exercise

Getting to Know Metadata

Choose a metadata file

Review the file and answer some basic (but important) questions!

Gain some initial familiarity with a real metadata file…