MEETINGSGetting people together to talk/decide/train

MEETINGSGetting people together to talk/decide/train

attend a meeting be in/at a meeting set up/ hold/conduct/chair a meeting participate in a meeting

a) formal: chairperson

agenda

minutes

b) informal: sessions near the coffee maker

at lunch

Purposes

decision making brainstorming providing information delegating tasks or authority developing new skills (training meetings) motivating (sales) advising and counselling annual general meetings (AGM)

PEOPLE IN A MEETING

chairperson participants (attendees) minute-taker

WHAT SKILLS ARE HELPFUL FOR ATTENDING MEETINGS? (A) WHAT SKILLS ARE VITAL WHEN CONDUCTING A MEETING? (C)

Organizational skills _____

Flexibility _____

Listening skills ____

Time management ____

Asking questions ____

Discussion skills ___

STRUCTURE

AGENDA

date of meeting time of meeting venue / location items / topics to be discussed suggested time schedule for each topic names of participants reporting on topics

WHY SHOULD AN AGENDA BE DISTRIBUTED IN ADVANCE?

_________________________________________

_________________________________________

_________________________________________

_________________________________________

_________________________________________

_________________________________________

_________________________________________

_________________________________________

MINUTESrecording information to follow-up

the time / date / venue a short description of what the meeting was about

(Meeting to discuss the new recruitment procedure) attendees / absentees (Present/Apologies) the time the meeting ended all agenda items and decisions / conclusions / tasks the names of those responsible for follow-up action votes are usually recorded (e.g. It was decided by 7 votes to 2 to hire 3 new salespersons)

next meeting

WHAT IS THE DIFFERENCE BETWEEN THE AGENDA AND THE MINUTES?

__________________________________________

__________________________________________

__________________________________________

__________________________________________

__________________________________________

__________________________________________

__________________________________________

__________________________________________

INEFFICIENT MEETINGS(lack of planning)

too lengthy boring disorganized

TYPES OF MEETINGSDecide about the type of meeting:

team meeting board meeting brainstorming

annual general meeting kick-off meeting

1. A regular meeting of a company’s top directors. ______________________________________________________________

2. A meeting which is held when you are starting a project. ______________________________________________________________

3. A regular meeting of people who are working together. ________________________________________ _____________________

4. A meeting in which all the members of a group think very quickly of as many ideas as they can. ____________________________________________

5. A meeting with the people who own a company like a plc. _______________________________________________

GO to YouTube and write down the basic ideas suggested in the following video clip:

6 Secrets Of Effective Meetings

http://www.youtube.com/watch?v=ZSft2OeMmzQ&feature=related

1._____________________________________________________________

2. _____________________________________________________________

3.______________________________________________________________

4.______________________________________________________________

5.______________________________________________________________

6.______________________________________________________________

Watch and listen to the video clip and fill in the spaces:

http://www.youtube.com/watch?v=tMrFLofQeSw&feature=related

Good meetings give people a chance to __________________ with each other, to _________________ ideas, excitement, ________________ and _____________. Good meetings are a chance to __________ decisions and ___________ ideas forward. Good meetings should be __________ savers and __________ savers if you do them effectively.

Revise the vocabulary and practice the pronunciation.

Listen and repeat!

http://www.videojug.com/film/how-to-run-a-meeting ??http://www.youtube.com/watch?v=6mTu9y2fsT8&feature=related

http://www.youtube.com/watch?v=uyrL7o2qCoU&feature=related