Post on 28-Dec-2015
Masterful MeetingsSeptember 26, 2007
LEARNERS
=
LEADERS
Like Me!1. The meetings I attend are predominantly
effective.2. I have attended an ineffective meeting
within the last two weeks.3. I have personally facilitated an effective
meeting.4. I have personally facilitated an ineffective
meeting.5. When I am in charge of a meeting, I spend
an equal amount of time planning and preparing as I do attending and facilitating.
Meeting success is influenced more by the collaborative norms of the group than by the knowledge and skill of a meeting facilitator.
Garmston & Wellman
PURPOSE
To provide experiences, tools, strategies, and resources that will enhance participants’ effectiveness as facilitators of adult learning.
FEEDBACK FROM SESSION FEEDBACK FROM SESSION ONEONE
9 Responses
VALUE Average: 4.9 Range: 1X4, 8X5
FOUND USEFUL Dimensions of Success pyramid
Group activities
Information/perspectives on adult learners
IMPROVEMENTS Continue group interaction As a visual learner, materials to
write on help!
APPLICATIONS Be more aware of my audience Provide time for reflection &
problem-solving I will use the triangle to plan my next meeting.
Desired Outcomes
Understanding of structures that support productive meetings
Tools and strategies for increasing meeting productivity
Insights gained from shared experiences and application activitiesConfidence and enthusiasm!
Today’s Agenda
Who are we and why are we here? What does a productive meeting look and feel like? What gets in the way? How can we plan for success? Reflections & Next Steps
In order to know what
I think,
I have to write and
see what I say.
Roland Barth
Reflection
• What questions do I hope to answer?
• How confident am I as a meeting participant and/or facilitator?
Please share …
• Your name, role, and work location.
• Your relationship to today’s topic.
Getting Acquainted!
FALL BUDDIES
Autumn Leaves
Football
Pumpkin
NORMS FOR OUR LEARNING
• Share experiences to enrich others.
• Listen through the filter of a question.
• Pay attention to your “feathers”.• Learn by doing – apply to your
own work.• Postpone distractions.
What
is
a
meeting?
A meeting is . . .A meeting is . . .
. . . A milestone along a group’s pathway to action.
. . . A microcosm of a team or organization’s culture.
. . . Any time 2 or more people work together to:
give and/or gather information. take action: plan, problem-solve, decide.
In successful meetings, a maximum amount of work is done in minimum time with a maximum amount of participation.
Must Meetings be Deadly?
Take a moment to write down your greatest irritations with meetings.
This is your chance.
Whine away!
MEETING ROLES
Facilitator - Keep the group on task.
Timekeeper - Keep the group on time.
Recorder - Record key ideas on flip chart.
Note Taker - Keep official record of the meeting decisions and actions.
AGENDAS
• purpose• meeting outcomes• topics• time estimates• designated roles• tools & processes
SAMPLE AGENDA
Time Topic Outcome Lead5 min. Check In / Review
AgendaFocus Charlie
20 min. Research findings Learning Scott
30 min. Discuss strategy options Select 1-2strategies
Sam
10 min.* Update from subgroups Sharedunderstanding
Beth
5 min. Check out / Evaluation Improvement Ginger
*FLEX ItemThe Handbook for SMART School Teams, page 70
PURPOSE: To select strategies for achieving our SMART goal.
MEETING NORMSStandards of behavior by
which we agree to operate while we are in this group
Suggested Topics:•Attendance
•Promptness
•Equal Opportunity to Participate
•Interruptions
• Assignments
• Decision Making
• Confidentiality
• Managing Conflict
Standards of Excellence
1. Groups should address only one topic at a time.
2. Groups should use only one process at a time.
3. Meetings should be interactive and engage balanced participation.
4. Decision-making meetings should engage cognitive conflict.
5. All parties should understand and agree on meeting roles.
DIMENSIONS of SUCCESS
RESULTS
PROCESS RELATIONSHIP
Interaction Associates, LLC
With your Autumn Leaves Buddy:
Which meeting structures are most needed to improve meetings you attend?
What might you do to encourage improvement?
Placemat Collaboration
1. What are 3 critical skills used by effective meeting facilitators?
2. What are 3 challenges that meeting facilitators face?
3. Which challenge do you believe interferes most with effective meetings?
4. What suggestions do you have to address this challenge?
With your group . . .
Share your thoughts.Record your “feathers” from this activity in the center circle.What is your next step as a meeting facilitator?
Just Do It!
Consider an upcoming meeting, and select a team to assist with planning.
Create an agenda for the meeting and chart it on your table easel.
Adhere to the Success Criteria and Rule.
Think, Pair Share . . .
What are you thinking now that you weren’t thinking at the beginning of the evening?How might you implement what you have learned?
The power of the group to produce results is rooted in the quality of the relationships among the participants.
Predict the rough waters and provide
time to learn, reflect and shape. Get the people to
say, “I helped build it. I feel safe
here.”Patrick Dolan