Mapping to the Common Education Data Standards

2012 MIS ConferenceFebruary 15, 2012

Introductions

• Kathy Gosa– Kansas State Department of Education

• Jay Pennington– Iowa Department of Education

• Josh Klein– Oregon Department of Education

• Anthea Brady– Public Consulting Group

Overview

• What is CEDS?• Data Mapping Process• Metadata Management• State Case Studies• Future Mapping• Discussion

States Involved in CEDS Mapping

Data Mapping Process

• Metadata Audit• Data Mapping Team• Source Expert Review• Alignment and Gap Analysis• SEA Time Commitment

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Data Mapping Process

• Metadata Audit

SEA Team

• Mapping Team Review & Map

Data Mapping Team• Source Expert

Review

Data Mapping Team & SEA Experts

• Alignment & Gap Analysis

SEA Team

Metadata Audit

• Identify state systems and subject areas– SIS, special education, staff, courses

• Discover data dictionaries, user guides, schemas– Identify depth of metadata documentation

• Identify expert for each source system– Who knows the tables inside and out?

CEDS Domain Entity Schema (DES)Domain EntityEL EL ChildEL EL FamilyEL EL StaffEL EL OrganizationEL Parent/Guardian

Domain EntityK12 K12 SchoolK12 Local Education AgencyK12 State Education AgencyK12 K12 StudentK12 K12 Staff K12 K12 SectionK12 K12 CourseK12 AssessmentK12 ProgramK12 IncidentK12 CalendarK12 Parent/Guardian

Domain EntityPS PS InstitutionPS PS StudentPS PS Section

Domain EntityAssessments AssessmentAssessments Assessment AdministrationAssessments Assessment FormAssessments Assessment ItemAssessments Assessment Item ResponseAssessments Student Assessment

RegistrationAssessments Assessment Subtest Score

Domain EntityLearning Standards

Learning Standards Document

Learning Standards

Learning Standards Item

Data Mapping Team

• Parse metadata documentation– Transform metadata to excel format for alignment

to CEDS• Map or “Align” state metadata to CEDS– Are these elements the same?– Are definitions and code sets the same or do they

require transformation?• Identify elements that do not align with CEDS

Source Expert Review

• Source experts identify and share additional metadata

• Mapper reviews new metadata and revises maps to CEDS

• Source experts review and provide feedback

• Mapper presents initial mapping

Present

Review

Identify New

Metadata

Revise

Gap Analysis

Academic Record

Assessment (LEA)

Assessment (SEA)

Incident

LEA

School

Staff Assignment

K12 Staff

K12 Student

Section

Section Enrollment

K12

0 10 20 30 40 50 60

OregonKansasIowa

Iowa Kansas OregonK12 Student 14 18 21Demographic 9 13 12

American Indian or Alaska Native 1 1 1Asian 1 1 1Birthdate 1 1 2Black or African American 1 1 1City of Birth 1Country of Birth Code 1Economic Disadvantage Status 1 1Hispanic or Latino Ethnicity 1 1 1Home Language Code 1 1 1Native Hawaiian or Other Pacific Islander 1 1 1Sex 1 1 2State of Birth Abbreviation 1White 1 1 1Identity 5 5 9

First Name 1 1 2Generation Code/Suffix 1 1 1Identification Code (Student) 1 1 1Last/Surname 1 1 1Middle Name 1 1 2Other Name 1

Grand Total 14 18 21

SEA Time Commitment

Introducti

on/ Disc

overy

Map

ping

Review

Presentati

on0

5

10

15

20

SEAMapping TeamH

ours

Metadata Management Helps:

• Compare across and within states• Identify conflicts in data definitions• Identify authoritative source for identification

data• Use plans to reduce data burdens• Streamline definitions• Prepare for updating and consolidating data

systems

STATE CASE STUDIES

Kansas

• Process• Commitment• Outcomes• Decision-making• Next Steps

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Iowa

• Process• Commitment• Outcomes• Decision-making• Next Steps

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ANOTHER STATE’S EXPERIENCESJosh Klein, Oregon

Future Mapping

• CEDS Alignment Tool– Import Data Dictionaries– Align to CEDS– Compare to CEDS and Other States

QUESTIONS?

Contact

• Kathy Gosa: kgosa@ksde.org• Jay Pennington: jay.pennington@iowa.gov• Josh Klein: josh.klein@state.or.us• Anthea Brady: abrady@pcgus.com