Managing Quota in Your ELMS Course Space

Deb Mateik

OIT Learning Technologies

“I have exceeded my quota in my course as I use a lot of Powerpoints and videos.

Today I deleted several of the video clips that no longer need to be posted, but this did not clear up enough space yet. Does it

take some time for the space to be freed up after one removes material? Can I get an

increase in my quota?”

E-mail to ELMS Support

Our objectives for today

• Track quota in the ELMS course space• Request a quota increase• Best practices for managing quota

• Eliminate students submissions from gradebook and other locations)

• Host digital media external to ELMS course space• Reduce sizes of PowerPoint files

“Exceeds Quota” message from Blackboard (oh no!)

Sent automatically when at 80% of available quota.

Not enough quota? You cannot upload more content into the course space results in error messages

Quota is impacted by files in content areas, student submissions to Discussion Board forums, assignments, drop box, tests/surveys.

Quota is not impacted by files hosted in Content Collection, wiki or blog submissions.

How Do I Request a Quota Increase?

Do it yourself: • Go to the Faculty Resources tab at elms.umd.edu•Click on Request a quota increase

Quota questions can also be directed to learningtools@umd.edu

Some Best Practices to Consider

• Gradebook management• Dropbox management• Large file hosting alternatives• Downsizing PowerPoints

Best Practices: Managing Quota within ELMS

Clean up assignment submissions

After assignments (submitted using the assignment tool) have been graded, remove them from the grade center.Click on the column details menu and choose “Assignment File Cleanup”Choose some or all file submissions and Delete them.

Remove Assignment Files

Best Practices: Managing Quota within ELMS

Clean out the dropboxIf you are using the dropbox for students to send their files to you, you can reduce your quota by removing them after you view or download them to your local computer.

Hosting Content External to ELMS

• iTunesU Academic

• Streaming media server

• Podcast.umd.edu• Youtube, Vimeo,

Slideshare

• mp3, mp4 and pdf files (500 mg single file limit)

• mp3, mp4, rm (not Flash) (currently no limit on file size)

• mp3, mp4• Options external to UMD

http://otal.umd.edu/digital-media-services

Compressing PowerPoint FilesA Technique for Reducing Quota

in ELMS Course Spaces

OIT Learning Technologies

Oh, Those PowerPoint Files!

Use the Compress Pictures option (Windows or Mac PPT2011 only) to reduce PPT file size.

If you are using an earlier version of MS Office (2007), you will find similar compression options under the Format Picture command made available when you right-click on the image in your presentation.

These options do not exist in PPT 2004/2008 on the Mac side.

Another option for reducing the size of PowerPoint content made available in ELMS course space is to create a PDF version

Print to PDF.

Comparing the Compression Options

Compressing Images BEFORE They Go into PowerPoint Files

Save for Web and Devices

512k 54k

31k 63k

Questions?Any other tips or tricks to share?

Please view the next brief video on“Tips, Tricks and Best Practices: Compressing Content in ELMS”

Tips, Tricks and Best Practices: Compressing Content in ELMS

OIT Learning Technologies