Making the Move to a Virtual Seminar

Vickie Adams MSN, RN, NPD-BC, Caroline Black MSN, RN, PCCN, Robyn Setter MS, RN, NPD-BC, & Rachel Pejsar Snelling MSN, RN

Disclosure

Today’s speakers have nothing to disclose.

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Objectives1. Discuss the methods used to transition in-person seminars

to virtual. 2. Identify the initial steps and resources required for hosting

virtual NRP seminars. 3. Identify best practices for setting up and running a virtual

seminar. 4. Examine innovative ways of presenting content virtually.

3

COVID-19

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Methods used to TransitionAdapting to change

– What is the #1 priority?

Choosing platform– Different platforms– How we picked our platform

Training– Coordinators– Residents & Facilitators– Speakers

Review Content– Still interactive

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Pros and Cons to a Virtual EnvironmentPROS

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CONS

• One stop shop• Names show on pictures• Large groups• No room reservations• Small group check in• Answer question to group• Work from home• Record speakers• Make up assignments• Access from multiple devices• More personal• More intimate• Safe environments• Utilizing tech savvy skills• Working the night before • Engagement• Facilitators are more engaged

• Not as interactive…YET• No in-person interaction• Another platform to learn• Need for tech items• Engagement• Coordinators need help

Considerations• How to evaluate virtual residency

seminars? • What does your program/organization have

access to?• Do you have help?• You have an amazing program already• Is there another coordinator you can reach

out to?

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Microsoft Teams

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Microsoft TeamsPlatform basics:Guest vs. memberLessons learnedTaking attendance: type name and unit into chatCreated how to guidesAble to merge everything from sharepoint into teams so it all exists on one platformBreakout roomsCreate big group appointments and small group appointments

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Overview

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Large Group

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Chat

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Small Groups

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Share & Edit Documents

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Zoom Platform Basics

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• Host vs. participant• Can have up to 500 people on the

call• With over 100 people –

information sharing only• Up to 50 breakout rooms

Managing the sessionIt takes more than 1 person for large groups• Person to present content• Person to make the host

• Manages attendance and breakout rooms• Have them change their name for

attendance• Person for chat management and

questionsWe opted to all be in the same room together so we could easily communicate.• Texting each other works great too!

Other Take-Aways• If breaking out into groups – have a printed

roster and groups made• Make sure to select share audio for videos• Have presenters check their mics• Record the sessions for easy make-up

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Interaction is KEY!Polling• Can make multiple polls for the same call• Prepare your questions prior to call• Share responses

ChatOnce a couple people respond they all start responding! • Ask simple questions to get them engaged

Reactions

Whiteboard

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Breakout Rooms: We LOVE Them• Up to 50 breakout rooms• Assign Automatically or Manually

• Automatic = random groups• Manual = you place each person into the

group you want them in

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• Rename rooms • Can tell when people join the rooms• With manual assign:

• Names of participants not in groups appear

• Click on group and add them to it

Breakout Rooms continued

• Ability to send messages to all of the small groups• Able to join any of the groups – they have the ability to request the host• When you close rooms it gives a time count down

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