Mail Merge

Lesson 6

Objectives

1. Create a main document.

2. Create a data source.

3. Insert merge fields into a main document.

4. Perform a mail merge.

Objectives continued

After completing this lesson, you will be able to:

Objectives

5. Use data from other applications.

6. Edit an existing main document.

7. Sort and filter a data source.

8. Create a catalog-type document and mailing labels.

(Objectives continued from previous slide)

Mail Merge task paneFigure 6-1

Creating letter from current documentFigure 6-2

Preparing to create your own data sourceFigure 6-4

New Address List dialog boxFigure 6-5

Customizing the list of address informationFigure 6-6

Entering data for record number 1Figure 6-7

Mail Merge Recipients dialog boxFigure 6-9

Inserting the address blockFigure 6-10

Inserting the greeting lineFigure 6-11

Previewing merged lettersFigure 6-12

Preparing to print merged lettersFigure 6-13

Using and editing a Word data source file

Figure 6-14

Adding the Title merge field to the main documentFigure 6-15

Insert Word Field: Ask dialog boxFigure 6-16

Filtering data by using comparisons

Figure 6-17

Adding the Address block fieldFigure 6-18

Merged labelsFigure 6-19

Help about troubleshooting mail mergesFigure 6-20