Post on 09-Oct-2020
Lucila Gonzalez
Disaster Financial Planning and Recovery
• California Department of Transportation (Caltrans)
• Staff Services Manager II
• Lucila.Gonzalez@DOT.CA.GOV
“Seguridad de infraestructura estratégica”
Discussion Topics❑ Caltrans Organizational Structure❑ Disaster Financial Planning – why ?❑ Define Hazards and Risk ❑ Cost of Network Disruption❑ Governance and the Stafford Act❑ Planning Tools and Documents ❑ Caltrans Disaster Recovery Financing❑ Economic Studies used for Disaster Financial Planning and Response
- SAFR- RRAP
❑ Conclusion
Infrastructure
15,000 centerline miles of highway
26,000 state and local bridges
440 Caltrans building facility sites
Organization
19,000 employees
12 Districts
Caltrans Organizational Profile
Disaster Financial Planning – why ?
❑ How will you pay for short or long term recovery?❑ What is the length and impact of the Disruption?❑ Are lifeline assets impacted, such as utilities, because of the disruption?❑ Is this a lifeline route ?❑ What is the Economic cost of the Disruption ? Per hour/per day/per week?❑ Will the lack of financial planning recovery cause the redirection of route/sector
priorities ?❑ Will communities be impacted in an adverse manner economically? Will they ever
recover?
Define Hazards and Risk
Dist 8, I-10Tex Wash EB Bridge Failure 8/19/15
Types of Major Damage
Examples of typical damage to State Highways:
➢ Storms – Landslides, Slipouts, Washouts
➢Wildfires – Trees, Slope Stability, Drainage➢ Earthquakes – Bridge, Pavement, Settlement➢ Bridge hits
Cost of Network Disruption
The Economic Costs of Freight Transportation
Government, control, or authority
Planning Tools
Planning Tools and Documents
❑ COOP/COG
❑ Pandemic Plans
❑ Emergency Operations Plans
❑ Winter Operations Plans
❑ Exercises
Alder Crk Slide, Dist 5
Caltrans Disaster Recovery Financing
District Director’s OrderEmergency Contracting Types of Contracts
Field Maintenance is our first responders
Maintenance crews usually arrive first, and begins repair if possible and maintains traffic control.
If repairs are beyond maintenance capacity, a contract is required.
How Caltrans is prepared
We recover in two phases:
1st Emergency Opening (EO) Fix it Fast!
2nd Permanent Restoration (PR) if needed
Emergency Opening Phase
➢ Reopen facilities to essential traffic, minimize or protect from further damage
➢ Complete work within 180 days of incident
How we fix it fast..
➢ The Director’s Order (DO)
▪ We can award an emergency contract within hours..
Dist 1 HUM 101 Slide 2010
What Is A Director’s Order?
What Is A Director’s Order?
Director’s Order is a formal document granting authority to excuse the contract from normal project delivery procedures.
There are two parts to a DO:
1. Funding Allocation (CTC Resolution G-11)
2. Legal Authority to bypass the State Contract Act
Funding Allocation –California Transportation Commission Resolution G-11
Legal Authority
PCC 10122
DO Verbal Approval
Dist 7, LA-110 Apartment Fire
Director’s Order’s do not waive:
• Environmental Approvals• Permits• Right of Way
The Director’s Order is a …
• Time and Materials contract
• No plans. Work is as ‘Directed by the Engineer’ (Resident Engineer - RE)
• Select a qualified and available contractor, no competitive bidding
•Caltrans maintains an Emergency Contractor Registry to let Caltrans know you are
interested in emergency work
Example Director’s Order Document
Permanent Restoration
Getting things back to normal
Permanent Restoration Phase
➢ Same as a normal programmed project delivery ➢ Intent is to restore facilities to their pre-damage condition (in-kind)➢ Betterments or upgrades to current ‘standards’ are generally allowed
Funding Types & Federal Assistance
➢ State-only Funds
➢ Federal Highways Emergency Relief (ER)
➢ FEMA Public Assistance
• Significant, extraordinary damage in one or more counties
• Caltrans makes request through Cal OES based on extraordinary Damage Assessment
• enables FHWA ER program (threshold is $700,000 min.)
! We need to be responsive – decisions need to be made to accelerate response and recovery
Presidential Major Disaster
Massive damage > $52 million
(uninsured loss)
➢ FHWA activates ER program
❖ Damage within R/W eligible
➢ FEMA Public Assistance
❖ Debris removal (MAP-21)
❖ Damage outside R/W eligible
Northridge Earthquake, 1994
Caltrans reserves $250 million for 2016-17for Emergency and Permanent Restoration
Emergency contract expenditures(millions of dollars)
Summary Emergency Contracts last two years
Permanent Restorationcontract expenditures
(millions of dollars)
Economic Studies
Caltrans is working with the U.S. Department of Homeland Security on a Regional Resiliency Assessment Program (RRAP) Project
RRAP focuses on goods movement through high hazard areas from the Port of Long Beach through the
Cajon Pass (I-15) to the State of Nevada - 390 kilometers
Conclusion
Why is Disaster Economic PlanningFor Transportation Infrastructure recovery important?
❑ Effective and efficient Transportation Systems helps drive a nation’s economy
❑ Reduces the Economic Impacts of the Disaster due to disruptions
❑ Pre-Event economic planning helps to accelerate the response and recovery of the Transportation System
❑ Opportunity to build back better, with funding and resources pre-identified
❑ Adds to the overall Resiliency of the transportation System
QUESTIONS?