Post on 18-Feb-2021
LINC Data Dictionary - System Administration Module Page 1 Version 4.2
System Administration Module Data Dictionary Table of Contents Revision History.................................................................................................................................................................. 2 SY005 - District ................................................................................................................................................................... 3 SY010 - School.................................................................................................................................................................... 7 SY025 - Program ............................................................................................................................................................... 11 SY040 - Room ................................................................................................................................................................... 14 SY045 - School Grade Record for State Reporting.............................................................................................................. 16 SY075 - District Default Values ......................................................................................................................................... 19 SY076 - District Additional Options................................................................................................................................... 25 SY080 - School Default Values.......................................................................................................................................... 30 SY211 - School Grade Table.............................................................................................................................................. 35 SY219 - Error Message Table ............................................................................................................................................ 37 SY221 - District Status Table ............................................................................................................................................. 39 SY230 - Staff Member ....................................................................................................................................................... 41 SY231 - Staff Type ............................................................................................................................................................ 45 SY232 - Telephone Type.................................................................................................................................................... 46 SY233 - Staff Additional Information................................................................................................................................. 48 SY234 - Staff - Credentials ................................................................................................................................................ 51 SY243 - Room Type Code Table........................................................................................................................................ 53 SY250 - Note Types........................................................................................................................................................... 55 SY255 - Notes ................................................................................................................................................................... 57 SY260 - SchoolView Publishing Rights.............................................................................................................................. 59 SY261 - SchoolView Access Record Maintenance ............................................................................................................. 61 SY265 - District Schools/State Schools .............................................................................................................................. 63 SY270 - Postal Permits ...................................................................................................................................................... 66 SY277 - Sub-Region/ Region Maintenance......................................................................................................................... 68 SY281 - School/ Region and Sub-Region Maintenance....................................................................................................... 70 SY282 - System Administration Miscellaneous Codes Table .............................................................................................. 72 SY399 - Year-End Processing ............................................................................................................................................ 74 SY405 - District List .......................................................................................................................................................... 79 SY430 - Name Search - Staff ............................................................................................................................................. 81 SY440 - Room Information ................................................................................................................................................ 83 SY611 - Division Grade Table ........................................................................................................................................... 85 SY615 - Billing Rates ........................................................................................................................................................ 87 SY630 - Staff - Program..................................................................................................................................................... 89 CA205 - School Calendar................................................................................................................................................... 92 CA305 - Reset Cycle Days/Calendar Periods...................................................................................................................... 95 CA310 - Copy Calendars/Mass Update Special Days .......................................................................................................... 98 CA410 - List All Calendars.............................................................................................................................................. 101 CA420 - Calendar Periods................................................................................................................................................ 103
LINC Data Dictionary - System Administration Module Page 2 Version 4.2
Revision History Name Date Reason For Changes Version Janis Riza 11/10/2006 New fields to SY076 – “Use Today or As of Date” and
“Age as of Date MMDD” 1.3
Ainars Ore 11/08/2006 New field to SY076 – “Audit Nurses Daily Log” 1.2 Ilze Freivalde 10/26/2006 New fields to SY076 – ‘Transfer last enrolment data on
ST208’ and ‘Show only current Fee balance’ 1.1
Initial version 1.0
LINC Data Dictionary - System Administration Module Page 3 Version 4.2
SY005 - District
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY005
MNT-DT
MNT-INIT
8/n
3/a
Date displayed in format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY005
DST-NBR
4/n
Your district number District number
DISTRICT TYPE SY005
DST-TY-A
2/a listbox State defined. District type, such as Independent or Intermediate.
*DISTRICT NAME SY005
DST-LNG-NM
50/a Name of district.
DISTRICT SHORT NAME
SY005
DST-NME
27/a Shortened district name.
MAILING ADDRESS
SY005
ADDR-LNE-1
ADDR-LNE-2
27/a 27/a
Street address.
Mailing address.
LINC Data Dictionary - System Administration Module Page 4 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE *CITY SY005
CITY
30/a
City name.
*ST SY005
STATE
2/a State abbreviation.
ZIP SY005
ZIP-CD
9/n U.S. Post Office Zip Code for the mailing address.
COUNTY CODE SY005
CNTY-CD
3/a Valid code from CE265.
County where district is located.
COUNTRY SY005
BRTH-CNTRY
20/a Country where district is located.
REGION SY005
RGN-NBR
2/n Region.
STATE DIST # SY005
ST-DST-NBR
5/a State district number.
MEP FUNDED SY005
MEP-FUNDED
1/a checkbox X = funded Indicates school is eligible for migrant student funding.
DISTRICT PHONE SY005
DST-AREA
DST-NBR
DST-PHEXT
3/n 7/n 5/a
Telephone area code. Telephone number. Phone extension.
FAX NUMBER SY005
FX-AREA
FX-PHNE
3/n 7/n
District FAX area code. District FAX number.
E-MAIL ADDRESS SY005
40/a District e-mail address.
SUPERINTENDENT
SY005
SUPT-NME
30/a Title (optional) first, middle, last name
Superintendent’s name.
PHONE SY005
SUPT-AREA SUPT-PHNE
SUPT-PHEXT
3/n 7/n 5/a
Optional: District default from SY075
Telephone number. Phone extension.
E-MAIL ADDRESS SY005
SUPT-EMAIL
40/a Superintendent’s E-mail address.
COORDINATOR SY005
COORD-NME
30/a Title, first, middle, last name
Coordinator’s name.
LINC Data Dictionary - System Administration Module Page 5 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
PHONE SY005
CO-AREA-CD
CO-PHNE
CO-EXT
3/n
7/n
5/a
District default from SY075.
Telephone area code.
Telephone number.
Telephone extension.
E-MAIL ADDRESS SY005
CO-EMAIL
40/a Coordinator’s E-mail address.
STATE CONTACT SY005
MARSS-CONT
30/a State contact’s name.
PHONE
SY005
MARSS-AREA
MARSS-PHNE
MARSS-EXT
3/n
7/n
5/a
Telephone area code.
Telephone number.
Telephone extension.
E-MAIL ADDRESS SY005
MARSSEMAIL
40/a
E-mail address.
FAX SY005
MARSS-FAXA
MARSS-FAX
3/n
7/n
FAX area code.
FAX number.
SCHOOLVIEW URL
SY005
URL-SV
SchoolView URL
ADMIN/
MAINTENANCE COSTS
SY005
ADMIN-CST
xx.xx/n Used for report SPINVOICE.
Administrative and maintenance cost.
CAPITAL EXPENDITURES
SY005
CAPL-EXP
xx.xx/n Used for report SPINVOICE.
Capital expenditures.
DEBT SERVICE SY005
DEBT-SERV
xx.xx/n Used for report SPINVOICE.
Debt service.
STATE MAINSTREAMING COSTS
SY005
SMSCST
xxx.xx/n Used for report SPINVOICE.
State mainstream costs.
STATE REVENUE SY005
STATE-REV
xxxx.xx/n Used for report SPINVOICE.
State revenue.
LINC Data Dictionary - System Administration Module Page 6 Version 4.2
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
State Schools SY265 District Schools/ State Schools Permits SY270 Postal Permits Default Values SY075 District Default Values School SY010 School
LINC Data Dictionary - System Administration Module Page 7 Version 4.2
SY010 - School
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY010
MNT-DT
MNT-INIT
8/n
3/a
Date displayed in format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY010
DST-NBR
4/n
Your district number District number
27a display From SY005 Once the district number has been transmitted the district name will display to the right.
*SCHL SY010
SCH-NBR
4/a District assigned. School number or abbreviated school name.
SUMMER SCHOOL SY010
SUMM-SCH
1/a checkbox X = yes Indicates school has a summer school session.
SHOW ENROLLMENT
SY010
N/A
1/a checkbox X = yes, display Request that the number of students enrolled display.
LINC Data Dictionary - System Administration Module Page 8 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
CURRENT ENROLLMENT
5/n display Calculated from ST210 records
School’s current enrollment.
SCHOOL NAME, ADDRESS AND PHONE
*NAME SY010
SCH-NME
50/a Full school name.
SCHOOL
SHORT NAME
SY010
SCH-NME-27
27/a Shortened school name.
MAILING
ADDRESS
SY010
ADDR-LNE-1
ADDR-LNE-2
27/a
27/a
Street number and name.
*CITY SY010
CITY
30/a Optional: District default from ST075.
City where school is located.
*ST SY010
STATE
2/a Optional: District default from SY075.
Two-character state abbreviation.
ZIP SY010
ZIP-CD
9/n Zip code, either 5 -digit or extended 9-digit.
COUNTY SY010
CNTY-CD
3/a County where school is located.
SY010
N/A
DISPLAY 20/a
County code description.
COUNTRY SY010
CNTRY
20/a Country where school is located.
PHONE SY010
PH-AREA-CD
PH-NBR
PH-EXT
3/n
7/n
5/a
Optional: District default from SY075.
Area code.
Phone number.
Phone extension number.
FAX NUMBER SY010
FX-AREA-CD
FX-PHNE
3/n
7/n
Optional: District default from Screen SY075.
Area code and FAX number.
E-MAIL ADDR SY010
40/a E-mail address.
FORMER LONG
CITY NAME
SY010
CITY-LNGNM
25/a Former long city name (optional)
*SCHOOL CATEGORY
SY010
SCH-CAT
1/a listbox P = Public
E = Elsewhere
N = Nonpublic
School’s category in this district. Example: a school located in another district could be an ‘elsewhere’ for this district.
LINC Data Dictionary - System Administration Module Page 9 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SCHOOL TYPE SY010
SCH-TY
1/a listbox Kindergarten Elementary Intermediate
Jr. High/ Middle
Sr. High
Highlight the appropriate school type. This selection is important if you will be ordering Census documents.
STATE SCHOOL # SY010
STATE-SCH
7/a State assigned. State school number.
CLASSIF SY065
SCH-CLASS
DISPLAY 2/n
Assigned by the state. Updated on Screen SY265.
State classification such as Public Sr. High. Only public schools have state classifications.
SCHL ID TYPE/ NBR
SY010
SCH-ID-TY
SCH-ID-NBR
2/a
14/a
District assigned. School ID type and ID number.
LOCATED IN DISTRICT #
SY010
IN-DST
4/n District where the school is located.
BUILDING OWNED BY DISTRICT
SY010
BLD-OWNED
1/a checkbox X = yes Indicates the school building that is owned by the district.
EXCLUDE FROM STATE REPORTING
SY010
MARSS-EXCL
1/a checkbox X = exclude Exclude this school from state reporting.
EXCLUDE FROM ATTENDANCE REPORTING
SY010
ATND-EXCL
1/a checkbox X = exclude Exclude this school from attendance reporting.
TITLE I TYPE
FALL
EOY
SY010
TTTLE-1FAL TITLE-1
1/a
1/a
A = No Title I services
B = Targeted to some students
C = All students
D = School serves neglected students
E = Delinquent students served
State Title I school code indicating the school’s Federal Title I funds status for free and reduced price meals.
TITLE I
PROFILE
ESEA Title I Program Type Code.
PART A SY010
TI-PARTA
1/a checkbox X = school participates
School participates in a program authorized under ESEA, Title I, Part A of the Improving America’s Schools Act.
PARTC SY010
TI-PARTC
1/a checkbox X = school participates
School participates in Title I program for migrant students.
LINC Data Dictionary - System Administration Module Page 10 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
DELINQUENT SY010
TI-DELQ
1/a checkbox X = school participates
School participates in Title I program for delinquent or neglected students.
SCHL WIDE SY010
TI-SCHWD-A
TI-SCHWD-C
TI-SCHWD-D
1/a checkbox X = school-wide program
Identifies program as a school-wide program.
TARG’D ASSIST SY010
TI-TARGA-A
TI-TARGA-C
TI-TARGA-D
1/a checkbox X = targeted assistance program
Identifies program as a targeted assistance program.
STUDENT SYSTEM CONTACT
SY010
SCH-CNT
27/a Contact at the school regarding student information.
PRINCIPAL NAME SY010
PRIN-NME
27/a Title (optional) First, middle and last name.
Principal’s name.
PRINCIPAL E-MAIL ADDRESS
SY010
PRIN-EMAIL
40/a Principal’s E-mail address.
COLLEGE BOARD CAMPUS CODE
SY010
CCBC-NBR
6/n College Board Campus Code.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen Grade Table SY211 School Grade Table Schl Defaults SY080 School Default Values
LINC Data Dictionary - System Administration Module Page 11 Version 4.2
SY025 - Program
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY025
MNT-DT
MNT-INIT
8/n
3/a
Date displayed in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY025
DST-NBR
4/n
Your district number District number
*SCHL SY025
SCH-NBR
4/a District assigned. School number or abbreviated school name.
*PROG SY025
PRG-ID
5/a School or district assigned.
Program. A program of study set up with a specific goal.
PROGRAM STATUS
SY025
PRG-STS
1/a radio button
A = active
I = inactive
Indicates whether program is currently active.
*PROGRAM
NAME
SY025
PRG-LNG-NM
50/a District assigned. Full name of program.
LINC Data Dictionary - System Administration Module Page 12 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SHORT NAME SY025
PRG-NME
27/a District assigned. Abbreviated optional program name.
DEPARTMENT SY025
PRG-DEPT
2/n District or school assigned.
Program department.
GROUP # SY025
PRG-GRP-NB
2/n District or school assigned.
Program group.
OE CODE SY025
OE-CODE
xx.xxxx/n State code number corresponding to the school’s program.
ITINERANT SY025
PRG-ITIN
1/a checkbox X = program is not associated with a calendar.
Students in this program are not state-reported. Itinerant programs are not associated with a calendar. Billing is based on FTE units and each student has a case manager.
LENGTH OF DAY IN
MINUTES
SY025
MIN-DD
3/n Number of minutes in a school day for this program.
REVENUE GENERATING
SY025
REV-GEN
1/a checkbox X = yes
Blank = no
Program generates revenue for the district.
AWARD SY025
AWARD-CODE
1/n radio button
0 = none
1 = certificate
2 = diploma
3 = degree
4 = transcript
Type of awards students obtain upon successful completion of the program.
TRADITIONAL GENDER
SY025
TRAD-GENDR
1/a radio button
Blank = none
M = male
F = female
E = equal distrib.
The gender this program is traditionally associated with.
PROGRAM CREDITS
3/n display System calculated Once the regular and elective program credits have been transmitted, total displays here.
PROGRAM HOURS SY025
PRG-HRS
3/n 1-999 Number of hours to complete the program.
REGULAR SY025
CREDIT-REG
3/n 1-999 Regular program credits.
ELECTIVE SY025
CREDIT-ELE
3/n 1-999 Elective program credits.
GENERAL STUDIES
SY025
CREDIT-GS
3/n 1-999 Number of general studies credits earned by completing the program.
LINC Data Dictionary - System Administration Module Page 13 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LIBERAL ARTS SY025
CREDIT-TRS
3/n 1-999 Number of Liberal Arts credits earned by completing the program.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
LINC Data Dictionary - System Administration Module Page 14 Version 4.2
SY040 - Room
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY040
MNT-DT
MNT-INIT
8/n
3/a
Date displayed in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
NOTES 1/a display X = notes exist Notes indicator. Click on NOTES navigation button at the bottom of the screen to display existing notes.
*DIST SY040
DST-NBR
4/n
Your district number District number.
*SCHL SY040
SCH-NBR
4/a District assigned. School number or abbreviated name.
DISPLAY 27/a
From SY010 School name displays when school number is transmitted.
LINC Data Dictionary - System Administration Module Page 15 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*ROOM SY040
ROOM
4/a School assigned. Room number.
TYPE SY040
RM-TY
4/a listbox District defined on Screen SY243.
Type of room, such as classroom or gymnasium.
DEPARTMENT SY040
DEPARTMENT
4/a School assigned. See SC280 for valid codes.
School department.
SEATS/ CAPACITY SY040
RM-CAP
4/n School defined. Number of students the classroom will accommodate.
FEES/HOURS SY040
FEES
xxx.xx/n School defined. Hourly rental fee for other than classroom use.
FLOOR SY040
FLOOR
4/a Floor where room is located.
LOCATION 1 LOCATION 2
SY040
RM-LOC1
RM-LOC2
3/a District defined. Perpendicular location coordinates that intersect at the location of the room.
PHONE X SY040
PH-NBR
PH-EXT
7/n
5/a
Room phone number. Extension number.
Next School
Prev School
1/a push button
Pushed or not Push for inquire next or previous school rooms
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen Notes SY255 Room Notes Rooms SY440 Room Information
LINC Data Dictionary - System Administration Module Page 16 Version 4.2
SY045 - School Grade Record for State Reporting
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY045
MNT-DT
MNT-INIT
8/n
3/a
Date displayed in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY045
DST-NBR
4/n
Your district number District number
*SCH YR SY045
SCH-YR
4/n YYYY Calendar year when the school year is completed. For example, 2001-2002 school year is entered as 2002.
*SCHL SY045
SCH-NBR
4/a District assigned on SY010
School number or abbreviated name.
27/a display From SY010 School name displays when school number is transmitted.
LINC Data Dictionary - System Administration Module Page 17 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*STATE GRADE SY045
STATE-GRDE
2/a State assigned State grade level.
STATE SCHOOL NUMBER
SY045
STATE-SCH
DISPLAY 7/n
State assigned. State school number.
EXCLUDE FROM STATE REPORTING
SY045
MARSS-EXCL
1/a checkbox X = exclude Exclude this SchoolMAX school grade header from state submission.
EQUIVALENT SCHOOL GRADES
SY045
EQV-SCH-GR
DISPLAY
45/a
District defined. School grade(s) equivalent to the specified state grade.
KINDERGARTEN SCHEDULE
SY045
KGTN-SCHD
1/a listbox X =non-kindergarten
A = half day - daily
B = full day -alternate days
C = full day - 3 days/week
D = full day - every day (spring only)
E = full day - every day all year
Kindergarten schedules as defined by MDE.
LENGTH OF DAY
IN MINUTES
SY045
MIN-DD
3/n Length of school day expressed in minutes. Required for state reporting.
INSTRUCTIONAL DAYS
SY045
INST-DAYS
3/n 1-999 Number of days all students are required to attend and participate in school activities for the entire school day.
NON-INSTRUCTIONAL DAYS
SY045
NINST-DAYS
3/n 1-999 Any day used in whole or in part for purposes other than instruction.
REPORT MBRSHP/ATTEND IN DAYS
SY045
RPT-DAYS
1/a checkbox X = yes Select this checkbox to report your membership and attendance in days.
CALCULATE MBRSHP/ATTEND IN HOURS
SY045
CALC-HRS
1/a checkbox X = yes Select this checkbox to report your membership and attendance in hours.
USE FTE PCT ON ST210 TO CALCULATE MEMBERSHIP IN HOURS
SY045
FTE-FLAG
1/a checkbox X = yes Select this checkbox to use the FTE Percentage (FTE Pet) on the student’s ST210 Enrollment record to calculate his/her membership.
LINC Data Dictionary - System Administration Module Page 18 Version 4.2
NAVIGATION BUTTONS Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen List Calendars CA410 List All Calendars Schl Gr Table SY211 School Grade table
Dist St Schls SY265 District Schools/ State Schools
LINC Data Dictionary - System Administration Module Page 19 Version 4.2
SY075 - District Default Values
FIELD DATABASE SIZE/TYPE VALID VALUES
USAGE
LAST UPDATE SY075
MNT-DT
MNT-INIT
8/n
3/a
The last date that this record was updated and the initials of the person who updated it.
*DIST SY075
DST-NBR
4/n
Your district number
District number
*CURRENT SCHOOL YEAR SY075
SCH-YR
4/a YYYY Calendar year when the current school year is complete.
ADDRESS/PHONE
TELEPHONE AREA CODE SY075
PH-AREA-CD
3/n Most common district area code.
DWELLING TYPE CODE SY075
DWL-TY
2/a See Screen CE270.
Most common district dwelling type.
LINC Data Dictionary - System Administration Module Page 20 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES
USAGE
COUNTY CODE SY075
CNTY-CD
2/a See Screen CE265.
County code number of the most populous district county.
MUNICIPALITY CODE SY075
MUNI-CD
2/a See Screen CE275.
Most common district municipality.
CITY SY075
CITY
13/a Most common district city.
STATE SY075
STATE
2/a State Abbreviation of district .
ZIP CODE SY075
ZIP-CD
9/n zip code of district
SCHOOL ATTENDANCE AREA
KINDERGARTEN SY075
KGTN-AREA
4/a District defined. Most common kindergarten school attendance area code. Data Conversion only.
ELEMENTARY SY075
ELEM-AREA
4/a District defined. Most common primary school attendance area code. Data conversion only
INTERMEDIATE SY075
INTRM-AREA
4/a District defined. Most common intermediate school attendance area code. Data Conversion only
JUNIOR HIGH SY075
JR-AREA
4/a District defined. Most common junior high school attendance area code. Data conversion only
SENIOR HIGH SY075
SR-AREA
4/a District Defined. Most common senior high school attendance area code. Data conversion only
DEFINE TSIS FIELD SIZE
*COURSE SY075
LEN-COURSE
2/n 6-10 Number of characters in the Course field.
*LANGUAGE CODE SY075
LEN-LANGCD
2/n 2-3 Number of characters in Language Code field.
*LOCKER NUMBER SY075
LEN-LOCKNU
2/n 4-5 Number of characters in Locker Number field.
*STATE ID SY075
LEN-STATID
2/n 13-15 Number of characters in State ID field.
LINC Data Dictionary - System Administration Module Page 21 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES
USAGE
*OTHER DISTRICT ID SY075
LEN-ODSTID
2/n 4-5 Number of characters in Other District ID.
SYSTEM ASSIGN
DWELLING NUMBER SY075
ASSIGN-DWL
CHECKBOX
1/a
X = automatically assign.
Instruct the system to automatically assign dwelling numbers.
NEXT DWELLING NUMBER SY075
DWL-NBR
6/n District or system assigned.
Specify the beginning Next Dwelling Number. Automatically assigned dwelling numbers will begin with this number in the current school year.
FAMILY NUMBER SY075
ASSIGN-FAM
CHECKBOX
1/a
X = automatically assign.
Instruct the system to automatically assign family numbers.
NEXT FAMILY NUMBER SY075
FAM-NBR
6/n District assigned. Specify beginning Next Family Number. Automatically assigned family numbers will begin with this number in the current school year.
ID NUMBER SY075
ASSIGN-ID
1/a X = automatically assign.
Assign family member ID numbers.
NEXT ID NUMBER SY075
ID-NBR
9/n Start with this ID number.
FIELD/NOTE NUMBER SY075
N/A
CHECKBOX
1/a
X = automatically assign.
Automatically assign field and note numbers for i-Cue IEP.
NEXT FIELD NUMBER SY075
N/A
9/n To assign next available number, enter 1.
Enter the starting field number.
NEXT NOTE NUMBER SY075
N/A
9/n To assign next available number, enter 1.
Enter the starting note number
CENSUS/ENROLLMENT/SPECIAL EDUCATION
*PRIMARY HOME LANGUAGE SY075
LANG-CD
2/n English = 11
See Screen CE230 for others.
Language most often spoken in most district homes
LINC Data Dictionary - System Administration Module Page 22 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES
USAGE
ETHNIC CODE SY075
ETHN-CD
1/n 1 = American Indian or Alaskan native
2 =Asian or Pacific Islander
3 =Hispanic
4 =Black, not of Hispanic ethnicity
5 =White, not of Hispanic ethnicity
The most common ethnic derivation in your district.
MARITAL STATUS SY075
MAR-ST
1/a M = married
D = divorced
S = single
W = widowed
Student’s marital status.
LUNCH
[FEDERAL
CODES]
SY075
LNCH-FLG
1/n 0 ineligible, but has access
1 = Eligible for reduced price meal and has access
2 = Eligible for free meal and has access
3 = Ineligible and has no access
4 = Eligible for reduced price meal, but has no access
5 = Eligible for free meal, but has no access
Default lunch code.
RESIDENT
DISTRICT
SY075
RES-DST
4/n Usually your district number.
District number of most common district of residence.
RESIDENT
COUNTY
SY075
RES-CNTY
4/a Residence county.
AID
CATEGORY
SY075
AID-CAT
2/n See Screen ST275 for a complete list of categories.
Most common state aid category.
LINC Data Dictionary - System Administration Module Page 23 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES
USAGE
LAST LOCATION SY075
LST-LOCN-A
2/n See Screen ST285 or Appendix.
Most common last location code. Last location of school attendance.
FAMILY CATEGORY (Y OR 0)
SY075
AGE-CAT
1/a Y = youngest child
O = oldest child
See Appendix in Sys Admin manual for codes.
Categorize families according to the youngest or the oldest member.
SPECIAL ED EVALUATION
[FEDERAL CODES]
SY075
SPED-EVAL
1/n I not evaluated
2evaluated - does not need services or follow-up status, or parent refused evaluation.
3evaluated - requires services but not yet in a program.
4evaluated - receiving services in accordance with PL 101-476. 7IEP has been terminated and student is on follow-up status.
Most common Special Education evaluation code.
FED INSTRUCTIONAL SETTING SY075
INST-SETG
2/n 01-08
See Screen SP270 for instructional setting codes.
Federal instructional setting. Most common instructional setting for Special Education.
SERVING DISTRICT SY075
SERV-DST
5/n 1-99999 Serving district.
COMPENSATORY AID SY075
COMP-AID
1/a ST282, Compensatory Aid
Compensatory aid code.
TRANSPORTATION TYPE SY075
TNSP-TY
2/a ST282, Transportation Type
Transportation type code.
LINC Data Dictionary - System Administration Module Page 24 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES
USAGE
FTE PERCENT SY020
FTE-PCT
xx.x/n District defined. Full Time Equivalency Percent, default for FTE% field on ST208/ST210 Student Enrollment.
SHOW IEP LISTBOX SY075
SPED-IEP
CHECKBOX
1/a
X = show IEP listbox
Show IEP Listbox
USES FEE MODULE SY075
USE-FEE
CHECKBOX
1/a
X = uses fee module
District uses the SchoolMAX Fee application.
USES HEALTH MODULE SY075
USE-HEALTH
CHECKBOX
1/a
X = uses health module
District uses the SchoolMAX Health module.
USES TRANSPORTATION SY075
USE-TNSP
CHECKBOX
1/a
X = uses transportation module
District uses the SchoolMAX Transportation module.
USES OPEN ENROLLMENT SY075
USE-OPENR
CHECKBOX
1/a
X = uses open enrollment module
District uses the SchoolMAX Open Enrollment module
USES LETTER MODULE SY075
USE-LET
CHECKBOX
1/a
X = uses Letter Module
District uses the SchoolMAX Letter Module
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
LINC Data Dictionary - System Administration Module Page 25 Version 4.2
SY076 - District Additional Options
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST 4/n Your district number
District number
27/a display From SY005 Once the district number has been transmitted the district name will display to the right.
ENROLLMENT/CENSUS OPTIONS
REQUIRE BIRTHDATE? SY075
VLD-DOB
1/a checkbox X = yes
Blank = no
Set whether birthdays date is required field.
REQUIRE ETHNIC CODE?
SY075
VLD-ETH
1/a checkbox X = yes
Blank = no
Set whether ethnic code is required field.
ALLOW DUPLICATE ENROLLMENT?
SY075
VLD-ENR
1/a checkbox X = yes,
Blank = no
Set whether duplicate enrollment is allowed.
ENROLLMENT LIMIT IN DAYS
SY075
ENR-DAYS
3/a Set enrollment limit.
LINC Data Dictionary - System Administration Module Page 26 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
ATTENDANCE PERIOD LOCK DAYS
SY075
ATT-LOCK-D
3/a Specify number of attendance period lock days.
RESTRICT CALENDAR CHANGES ON ST208, ST210
SY075
ALCH-CAL
1/a checkbox X = yes
Blank = no
Set whether calendar changes on ST208 and ST210 screens is restricted.
TRANSFER LAST ENROLLMENT DATA ON ST208
SY075
TFR-ENR
1/a checkbox X = yes
Blank = no
Mark if have to copy LEP and title1 details from previous enrollment doing Add on ST208
RESTRICT SSN VIEW? SY075
RES-SSN
1/a checkbox X = yes
Blank = no
Set whether SSN view is restricted.
AGE VALIDATION
DISTRICT WIDE Specify interval of valid enrollment age in district.
MIN SY075
DW-MIN-AGE
2/a 00 - 99
MAX SY075
DW-MAX-AGE
2/a 00 - 99
KINDERGARTEN Specify interval of valid enrollment age on kindergarten.
MIN SY075
KK-MIN-AGE
2/a 00 - 99
MAX SY075
KK-MAX-AGE
2/a 00 - 99
ELEMENTARY Specify interval of valid enrollment age on elementary school.
MIN SY075
EL-MIN-AGE
2/a 00 - 99
MAX SY075
EL-MAX-AGE
2/a 00 - 99
INTERMEDIATE Specify interval of valid enrollment age on intermediate school.
MIN SY075
IN-MIN-AGE
2/a 00 - 99
MAX SY075
IN-MAX-AGE
2/a 00 - 99
LINC Data Dictionary - System Administration Module Page 27 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
JR. HIGH/MIDDLE Specify interval of valid enrollment age on high or middle school
MIN SY075MS-MIN-AGE
2/a 00 - 99
MAX SY075
MS-MAX-AGE
2/a 00 - 99
SR. HIGH Specify interval of valid enrollment age on high school
MIN SY075
HS-MIN-AGE
2/a 00 - 99
MAX SY075
HS-MAX-AGE
2/a 00 - 99
USE TODAY OR USE AS OF DATE
SY075
VAL-ASOFDT
1/a District can choose date to use for age validation on ST208/ST210. When checked “Today” then age validation on ST208/ST210 will calculate student age as of today like it is now.
When checked “As of Date” then age validation on ST208/ST210 will calculate student age as of date specified in field “Age as of date MMDD”.
AGE AS OF DATE MMDD
SY075 AGE-OF-DT
4/n, display District defined date. Used to specify the date that district want to be use for student’s age calculation and display.
STAFF OPTIONS
DISPLAY SSN/ADDR/PHONE?
SY075
STF-SEC-SP
1/a checkbox X = yes
Blank = no
Set whether to display SSN view, address or phone in staff information.
DISPLAY INACTIVE ON SC461?
SY075
STF-INACT
1/a checkbox X = yes
Blank = no
Set whether to display inactive programs on SC461 Teacher/Room Programs.
DISPLAY TEACHER FIRST NAME?
SY075
STF-TCHRFN
1/a checkbox X = yes
Blank = no
Set whether to display teacher first name in staff information fields.
AUDITING OPTIONS
AUDIT ATTENDANCE SY075
AUDIT-AT
1/a checkbox X = yes
Blank = no
Set for attendance audit.
LINC Data Dictionary - System Administration Module Page 28 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
AUDIT CENSUS SY075
AUDIT-CE
1/a checkbox X = yes
Blank = no
Set for census audit.
AUDIT ENROLLMENT SY075
AUDIT-EN
1/a checkbox X = yes
Blank = no
Set for enrollment audit.
AUDIT NURSES DAILY LOG
SY075
AUDIT-HE
1/a checkbox X= yes
Blank = no
Set for Nurses daily log audit.
TIENET OPTIONS
USES TIENET SY075
TI-USER
1/a checkbox X = yes
Blank = no
District uses the TIENET.
INFODRIVER OPTIONS
LEFT-JUSTIFY GS255 SCORES
SY075
GS255LEFT
1/a checkbox X = yes
Blank = no
Specify INFODriver option to use left justify on scores.
MISCELLANEOUS OPTIONS
HEALTHY FAMILIES LINK (ON WEB MAIN MENU)
SY075
HLTHY-FAM
1/a checkbox X = yes
Blank = no
Set whether to show link to families healthy on main menu.
DISPLAY LUNCH CODE ON CE220?
SY075
LNCH-FLG-D
1/a checkbox X = yes
Blank = no
Set whether to display lunch code on CE220 Family Member
ADDITIONAL HEALTH FACTORS FROM THIS STATE
SY075
ADD-FACT
2/a
UNIQUE ASSIGN CODE ON SY230
SY075
SYASGN-CD
1/a checkbox X = yes
Blank = no
Specify automatically assigned staff members numbers on SY230 Staff Member
USE STUD. LANG. INFO SCREENS
SY075
USE-HLS
1/a checkbox X = yes,
Blank = no
District uses student language info screens.
USE SP205 SY075
SPEC-ED
1/a checkbox X = yes,
Blank = no
District uses SP205 Special Education Record screen.
ALLOW TO CREATE ATTENDANCE TODAY STATUS RECORDS FOR PREV. DATES ON AT221, AT231, AT241
SY075
CR-AT005
1/a checkbox X = yes
Blank = no
Set whether to allow create attendance status records for previous dates on AT221 Mark Attendance, AT231 Period Attendance By Class and AT241 Positive Attendance By Class.
ATTENDANCE FOLLOWS STUDENT IN DISTRICT
SY075
AT-DST
1/a checkbox X = yes
Blank = no
Instruct to transfer attendance information from student previous district.
LINC Data Dictionary - System Administration Module Page 29 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
VERIFICATION REQUIRED FOR END CODE
SY075
VER-END-CD
2/n Set whether end code verification is required.
LISTBOX LIMIT SY075
BOXLIM
3/n Specify listbox limit.
ALLOW UPDATES TO HISTORIC AND ACTIVE iPLAN DATA
HOW ONLY CURRENT FEE BALANCE
SY075
SH-CURRBAL
1/a checkbox X = yes
Blank = no
If checked only current fee balance is displayed on FE230 and FE240. If not checked we will see current, previous and total balances
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen Dist Defaults SY075 District Default Values
LINC Data Dictionary - System Administration Module Page 30 Version 4.2
SY080 - School Default Values
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY080
MNT-DT
MNT-INIT
8/n
3/a
Date displayed in the format MM/DD/CCYY
Date record was last updated and initials of the person who updated it.
*DIST SY080
DST-NBR
4/n
Your district number
District number
*SCHL SY080
SCH-NBR
4/a Valid district school.
School number.
SCHOOL
NAME
DISPLAY 27/a
From SY010 Once the school number has been transmitted the school name will display to the right.
SUB-SYSTEM SPECIAL PROCESSING
LINC Data Dictionary - System Administration Module Page 31 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
USES SCHEDULING SY080
USE-SC
1/a checkbox
1/a
X = uses Scheduling
School uses the SchoolMAX scheduling module. This checkbox must be selected in order for Scheduling to work.
USES HOMEROOM CLASSES
SY080
USE-HMRM
1/a checkbox X = uses homeroom-type classes
School assigns students to homeroom-type classes. This option causes homerooms and homeroom teachers to display on students’ enrollment records.
USES GRADE REPORTING
SY080
USE-GR
1/a checkbox X = uses Grade
Reporting
School uses the SchoolMAX Grade Reporting module. This option allows Grade Reporting to work.
LOWEST GRADE TO POST
SY080
POST-GRDE
2/n Lowest enrolled grade for which grades will be posted at year-end.
CITIZENSHIP GRADE TYPE
SY080
CIT-GRDT
2/a Citizenship Grade Type
SCHOOL BY NAME SY080
SC-SCROLL
1/a checkbox
GRADE SCAN ERRORS EDIT SCREEN
SY080
SCN-SCR
5/a listbox GR295 or GR296 Screen District uses for grade scan errors edit.
ATTENDANCE CORRECTION DAYS
SY080
ATT-CORR-D
3/n Attendance correction days.
RESTART CYCLE DAY OPTION FOR PERIOD ATTENDANCE
SY080
RESET-CY
1/a checkbox A = FD (first day)
T = Beginning of term
B = Both
Default = Start day cycle on first day of school year and continue to the end of school year.
When you use Screen CA305 to restart the class meeting day cycle, the contents of this field will dictate whether the cycle will restart at every first day code, every beginning-of-term code or both.
FOR IN-DISTRICT TRANSFER FROM THIS SCHOOL, RETAIN
TRANSPORTATION
STATUS, ELIG, EXCP
SY080
COPY-TNSP
1/a checkbox X = yes
Blank = no
Transportation status, eligibility and exceptions. Retains the current values.
BUS ROUTE AND LOCATION
SY080
BUS
1/a checkbox X = yes
Blank = no
Retains the current route and stop values.
CREDITS AND HONOR POINTS
SY080
COPY-CRD
1/a checkbox X = yes
Blank = no
Transfers credits and honor points to the student’s records at the new school.
LINC Data Dictionary - System Administration Module Page 32 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SCHOOL EXCLUSIONS
SY080
COPY-EXCL
1/a checkbox X = yes
Blank = no
Transfers student’s exclusions to the new school.
SP ED SERVICE SCHOOL
SY080
COPY-SPSCH
1/a checkbox X = yes
Blank = no
Transfers student’s Special Education service school
TEACHER AND HOMEROOM
SY080
COPY-T-H
1/a checkbox X = yes
Blank = no
Transfers student’s teacher and homeroom
GIFTED/TALENTED INDICATOR
SY080
COPY-G-T
1/a checkbox X = yes
Blank = no
Transfers student’s gifted/talented indicator
TITLE I INDICATOR SY080
COPY-T-1
1/a checkbox X = yes
Blank = no
Transfers student’s Title I indicator
COMPENSATORY AID
SY080
COPY-CAID
1/a checkbox X = yes
Blank = no
Transfers student’s compensatory aid.
YEAR END PROCESSING
EXCLUDE SCHOOL FROM YEP
SY080
YEP-EXCL
1/a checkbox X = yes
Blank = no
Exclude this school from year-end processing.
DO NOT COPY CURRENT COUNSELOR
SY080
PURGE-COUN
1/a checkbox
X = do not copy information to new year
If selected: The counselor (homeroom, teacher) on the current enrollment will not be applied to next year’s enrollment.
DO NOT COPY CURRENT HMRM, TEACHER
SY080
PURGE-T-H
1/a checkbox X = = do not copy information to new year
If a scheduling counselor (homeroom, teacher) has been assigned for the coming year, the system will use that information for the new enrollment. Other-wise no counselor (homeroom, teacher) will be assigned. If not selected: The counselor (homeroom, teacher) on the current enrollment will be used for next year if the student stays at the same school. When a student changes schools at year-end, the system always looks for a scheduling counselor (homeroom, teacher). If none is found, none will be assigned.
DO NOT COPY LOCKER, COMBINATION
SY080
PURGE-LOCK
1/a checkbox X = = do not copy information to new year
Blank = no
Do not copy Locker, Combination to the next year’s enrollment
LINC Data Dictionary - System Administration Module Page 33 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
DO NOT COPY GIFTED/TALENTED INDICATOR
SY080
PURGE-G-T
1/a checkbox X = = do not copy information to new year
Blank = no
Do not copy Gifted/Talented Indicator to the next year’s enrollment
DO NOT COPY TITLE 1
SY080
PURGE-T1
1/a checkbox X = = do not copy information to new year
Blank = no
Do not copy Title I indicator to the next year’s enrollment
DO NOT COPY COMPENSATORY AID
SY080
PURGE-CAID
1/a checkbox X = do not copy information to new year
Blank = no
Do not copy Compensatory Aid to the next year’s enrollment
DO NOT COPY TRANSPORTATION TYPE
SY080
PURGE-TRAN
1/a checkbox X = do not copy information to new year
Blank = no
Do not copy transportation type to the next year’s enrollment
DO NOT COPY STATE EXCLUSION
SY080
PURGE-STEX
1/a checkbox X = do not copy information to new year
Blank = no
Do not copy State Exclusion to the next year’s enrollment
DO NOT COPY SCHOOL START GRADE
SY080
PURGE-GR
1/a checkbox X = do not copy information to new year
Blank = no
Do not copy School Start Grade to the next year’s enrollment
DO NOT COPY LEP INFORMATION
SY080
PURGE-LEP
1/a checkbox X = do not copy information to new year
Blank = no
Do not copy LEP information to the next year’s enrollment
PURGE DISCIPLINE RECORDS
SY080
PURGE-DISC
1/a checkbox X = purge Purge discipline records during year-end processing.
MEMBER CONFIDENTIAL INFO HISTORY
SY080
CONFID-HIS
1/a checkbox X = yes
Blank = no
Store the data in history during EOY processing.
GRAGE RETENTION SCHOOL YEAR
PURGE-F-YR 4/n School year not < 1990.
Controls Grade History retention. 0000 saves all grades, future school year will remove all saved grades.
DIRECTORY PATH TO LOCATION OF STUDENT PHOTO
SY080
PHOTO-DIR
50/a Database address of student photos
URL FOR WEB BASED PHOTOS
SY080
PHOTO-URL
50/a URL address of student photos
LINC Data Dictionary - System Administration Module Page 34 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
FILE EXTENSION FOR WEB-BASED PHOTOS
SY080
PHOTO-EXT
3/a File extension for web-based photos
SHOW ICUE DISCIPLINE REPORT
SY080
ICUEDISP
1/a checkbox X = yes
Blank = no
Show iCue Discipline Report
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
Reset Cycle CA305 Reset Cycle Days/ Calendar Periods
LINC Data Dictionary - System Administration Module Page 35 Version 4.2
SY211 - School Grade Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY011
DST-NBR
4/n
Your district number District number
*SCH YEAR SY011 SCH-YR PREFILLED
4/a
YYYY Calendar year when the current school year is complete.
*SCHL SY011
SCH-NBR
4/a Valid district school. School number.
27/a display From SY010 Once the district number has been transmitted the district name will display to the right.
ENROLLMENT AS OF
2/n, 2/n, 4/n Date in format MMDDYYYY
Display Grade Enrollment as of date specified.
LINC Data Dictionary - System Administration Module Page 36 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
A/C/D 1/a A=add
C =change
D =delete
Blank = no action
Action maintenance field.
*GRADE SY011
GRDE
2/a District defined. Two-character entry. (02=2)
District grade code.
*DESCRIPTION SY011
GRD-DESCR
30/a District defined. The description or definition of a district assigned grade code.
*STATE GRADE SY011
STATE-GRDE
2/a State defined. State grade equivalent of the described grade.
NEXT YR GRADE SY011
NXT-GRDE
2/a Next year grade. The next progressive grade level after the grade described. Students are promoted to this grade at year-end.
*PRINT GRADE SY011
PRD-GRD
4/a School defined. Grade to be printed on reports.
GRADE ENROLLMENT
MALE/FEMALE 3/n display
3/n display
System calculated Number of males, females and the total number of students enrolled in each grade.
4/n display System calculated Total number enrolled in grade
Next 2/a Grade or spaces Used for scrolling pages
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 37 Version 4.2
SY219 - Error Message Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
A/C/D 1/a A=add
C =change
D =delete
Blank = no action
Action maintenance field.
*ERR NBR SY019
ERR-NBR
6/n Error number
Error Message SY019
ERR-MSG
50/a Error message
Last Update SY019
MNT-DT
MNT-INIT
8/n display
3/a display
Date displayed in the format Mm/DD/CCYY
Last update date and operator’s initials who updated the message
Next
OR
6/n
50/a
Error number
Or
Error message
Used for scrolling pages by error number or error message. Default is by error number.
LINC Data Dictionary - System Administration Module Page 38 Version 4.2
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 39 Version 4.2
SY221 - District Status Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY021
DST-NBR
4/n
Your district number District number
27/a display From SY005 District name
A/C/D 1/a A=add
C =change
D =delete
Blank = no action
Indicate action to update table.
*DISTRICT SY021
DST-NBR-2
4/n District number.
*STATUS SY021
LOC-DST-ST
1/a O = operating
M = member
N = non-member
District status.
LINC Data Dictionary - System Administration Module Page 40 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
Next 4/n District number or spaces
Used for scrolling pages
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 41 Version 4.2
SY230 - Staff Member
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY030
DST-NBR
4/n Your district number District number
*EMPL# SY030
EMP-NBR
9/n District assigned. Staff ID or Employee number.
SEARCH At least 3 characters. Search for staff member name and employee number.
LAST UPDATE SY030
MNT-DT
MNT-INIT
8/n
3/a
Date displayed in the format MM/DD/CCYY
Date record was last updated and the initials of the person who updated it.
*LAST NAME SY030
LST-NME
50/a Employee’s last name.
*FIRST, MIDDLE SY030
FRST-NME
20/a Employee’s first name and middle name or initial.
LINC Data Dictionary - System Administration Module Page 42 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
MAILING ADDRESS
SY030
ADDR-LNE-1
ADDR-LNE-2
27/a
27/a
Street address
(2 lines)
Mailing address.
SSN SY030
SSN
9/a Employee’s Social Security Number.
CITY SY030
CITY
30/a City name.
ST SY030 STATE
2/a State abbreviation.
ZIP SY030 ZIP-CD
9/n U.S. Post Office Zip code for the mailing address.
CERT/ LIC NBR SY030
CERT-NBR
15/a No edits. Staff member’s license or certificate number.
HM PHONE SY030
HM-AREA-CD
HM-PHNE
3/n
7/n
Telephone area code. Telephone number.
GENDER SY030
GENDER
1/a M = male
F = female
N = unknown
Staff member’s gender.
BIRTH MMDD SY030
BRTH-MMDD
4/n MMDD Staff member’s month and date of birth.
BIRTH YEAR SY030
BRTH-YEAR
4/n CCYY Staff member’s year of birth.
PROGRAM SY030
STAFF-PRG
8/a District assigned. See SY282 Staff Program.
Program that staff member is assigned to.
SITE SY030
SITE
2/a District assigned. See SY282 Staff Site.
Site or type of site where staff member is assigned.
EDUCATION PLAN SY030
EP-USER
1/a M = Manager
U = User
Blank = no IEP (default)
Manager or employee user in IEP program.
GENERATION ID SY030
GEN-ID
10/a Indicator to fix Info-Driver problem.
A/C/D
1/a A = add
C = change
D = delete
Blank = no action
Action maintenance field.
LINC Data Dictionary - System Administration Module Page 43 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
ASSIGNMENT DATES
*BEGIN SY035
BEG-EMP-DT
8/n MM/DD/YYYY Date this assignment began.
END SY035
END-EMP-DT
8/n MM/DD/YYYY Date this assignment ended.
*SCHOOL SY035
SCH-NBR
4/a District assigned on SY010.
School number or abbreviated school name.
*STAFF TYPE SY035
STAFF-TYPE
3/a See SY231 for valid staff type codes
Identifies a staff member type.
DEPARTMENT SY035
DEPARTMENT
4/a See SC280 for valid department codes.
Department of study.
ROLE SY035
ROLE-ID
3/n Staff person’s additional role at a school. Use this field to specify a code for an additional role such as Asst. Principal.
TYPE OF INSTRUCTION
SY035
TYPE-INST
2/a Valid code from SY282.
The type of instruction provided to English learning students.
TEACHER FUNDS SY035
TCHR-FUNDS
2/a Valid code from SY282.
Source of funds used for teacher.
ASGN CODE SY035
ASSIGN-CD
10/a District defined. Staff assignment code, teaching or non-teaching.
ASGN PCNT SY035
ASGN-PCNT
xxx.xxx/n 000.001-999.999 Percent of the employee’s time spent on this assignment.
LANG OF INSTRUCTION
SY035
INST-LANG
3/n Valid language from CE230.
Language of instruction provided English learner students.
E-MAIL SY035
40/a E-mail address.
WORK PHONE
X
SY035
WK-AREA-CD
WK-PHNE
WK-EXT
3/n
7/n
5/n
Telephone area code.
Telephone number.
Telephone extension.
NEXT
4/a If type & begin date appears in the NEXT field, there are more school assignments on another screen. To view those assignments, highlight INQ in the maintenance listbox and transmit.
LINC Data Dictionary - System Administration Module Page 44 Version 4.2
NAVIGATION BUTTONS Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
Staff Addl Info SY233 Staff Additional Information Staff Credentials SY234 Staff - Credentials
LINC Data Dictionary - System Administration Module Page 45 Version 4.2
SY231 - Staff Type
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
A/C/D 1/a A, C or D Add, change or delete the record
*STAFF TYPE SY031
STAFF-TYPE
3/a Staff type code
*DESCRIPTION SY031
STAFF-DESC
15/a Staff type description
NEXT 3/a Staff type or spaces Next Staff type code to start list from.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 46 Version 4.2
SY232 - Telephone Type
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY032
DST-NBR
4/n
Your district number District number
27/a display From SY005 District name
A/C/D 1/a A=add
C =change
D =delete
Blank = no action
Action maintenance field.
*CODE SY032
PH-TYPE
1/a District defined. Telephone type code.
DESCRIPTION SY032
PH-TY-DESC
30/a Telephone type description.
*ABBREVIATION SY032
PH-TY-ABBR
10/a District defined. Abbreviated telephone type description.
LINC Data Dictionary - System Administration Module Page 47 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
STATE CODE SY032
PH-ST-CD
10/a State defined State code for telephone type
LAST UPDATE SY032
MNT-DT
MNT-INIT
8/n
3/a
Date record was last updated and initials of the person who updated it.
NEXT 1/a Telephone code type to start list from
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 48 Version 4.2
SY233 - Staff Additional Information
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY033
MNT-DT
MNT-INIT
8/n display
3/a display
Date displayed in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY033
DST-NBR
4/n Your district number.
District number.
*TEACHER SY033
EMP-NBR
9/n District assigned. Employee number.
40/a display From SY230 Teacher name
SEARCH At least 3 characters. Search for staff member name and employee number.
LINC Data Dictionary - System Administration Module Page 49 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
FORMER NAME
LAST
FIRST
MIDDLE
SY033
FLST-NME
FFRST-NME
FM-NME
50/a
20/a
20/a
Staff member’s former last, first and middle name.
FTE STATUS SY033
FTE-STATUS
3/n 100+ Staff member’s percentage of full time status.
INSTRUCT SERVICES TO ENGLISH LEARNERS
SY033
INST-SERV
2/a Valid code from SY282, Instruct Services Eng Learners
State authorized teachers, teachers in training and paraprofessionals (aides) providing instructional services to English Learners.
EDUCATIONAL LEVEL
SY033
ED-LEVEL
2/a Valid code from SY282, Educational Level
Staff member’s highest educational level.
BACKDATED ATTENDANCE CORRECTION ALLOWED
ATT-COR-OK 1/a checkbox X = Yes
Blank = No
When checked the teacher has rights to exceed backdated correction limit (but not the period lock limit). All attendance transactions after the limit are audited.
YRS DEGREE EARNED
SY033
DEGREE-YR
4/n YYYY School year when degree was earned or GED requirements were met.
HIRE DATE SY033
HIRE-DT
8/n Staff member’s most recent hire date in the current district.
YRS CURRENT DIST
SY033
YRS-CURDST
2/n 1-99 Total number of years of previous educational service in the current district prior to the most recent hire date.
YRS OTHER DIST SY033
YRS-OTHDST
2/n 1-99 Total number of years of educational service in other districts.
EXIT DATE SY033
EXIT-DT
8/n MM/DD/CCYY For a staff person no longer employed in the district, his/ her last day of employment.
POSITION STATUS SY033
POS-STATUS
2/a Valid code from SY282, Position Status
Staff position status.
HQ PROF DEV DATE
SY033
HQPROFDT
8/n High Quality Prof Dev Date
NATIONAL BOARD CERTIFICATION
SY033
NTBRDCERT
1/a checkbox X = Yes
Blank = No
Whether staff member has national board certification or not
LINC Data Dictionary - System Administration Module Page 50 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
ETHNICITY CODE/ SUBCODE
SY033 ETHN-CD
ETHN-SUBCD
ETHN-CD2 ETHN-SUBC2
ETHN-CD3 ETHN-SUBC3
ETHN-CD4 ETHN-SUBC4
ETHN-CD5 ETHN-SUBC5
ETHN-CD6 ETHN-SUBC6
1/n listbox
2/n
Defined on CE280 Ethnicity Codes and Sub Codes. Enter first character of the code on CE282 in the first field and the next two characters in the second field.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu Prev Screen Return to previous screen Staff Member SY230 Staff Member Staff Credentials SY234 Staff - Credentials
Sys Admin Cd SY282 System Administration Miscellaneous Codes Table
LINC Data Dictionary - System Administration Module Page 51 Version 4.2
SY234 - Staff - Credentials
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY034
DST-NBR
PREFILLED 4/n
Your district number.
District number.
*EMPL# SY034
EMP-NBR
9/n District assigned on SY230
Employee number.
40/a display From SY230 Teacher name
SEARCH At least 3 characters. Search for staff member name and employee number.
A/C/D 1/a A-add; C- Change; D- Delete; spaces - no action
Action maintenance field.
*SEQ# SY034
SEQNO
2/n 0-99 Credential sequence number. This is the identifying number of the credential.
LINC Data Dictionary - System Administration Module Page 52 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*TEACHING AREA SY034
TEACH-AREA
4/a Valid code from SY282, Teaching Area
This credential authorizes the teacher to teach in this teaching area.
CREDENTIAL TYPE
SY034
CRED-TYPE
4/a Type of teaching credential held.
DATE CRED EARNED
SY034
CRED-ER-DT
8/n MM/DD/CCYY Date credential was earned.
CREDENTIAL NBR SY034
CRED-NBR
12/a Credential number.
LAST UPDATE SY034
MNT-DT
MNT-INIT
DISPLAY
8/n
3/a
Date in the format Mm/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
NEXT 2/n Sequence number to start list from
NAVIGATION BUTTONS
Button Screen Description Menu SY001 System Administration Menu Prev Screen Return to previous screen Staff Member SY230 Staff Member Staff Addl Info SY233 Staff Additional Information
Sys Admin Cd SY282 System Administration Miscellaneous Codes Table
LINC Data Dictionary - System Administration Module Page 53 Version 4.2
SY243 - Room Type Code Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY043
DST-NBR
4/n Your district number.
District number.
2770/a display
From SY005 District name
A/C/D 1/a A=add
C =change
D =delete
Blank = no action
Action Maintenance field.
*CODE SY043
RM-TY
4/a District defined. Room type code.
*ABBREVIATION SY043
RM-TY-ABBR
15/a District defined. Room type abbreviated definition.
LINC Data Dictionary - System Administration Module Page 54 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LONGER DESCRIPTION
SY043
RM-TY-DESC
30/a District defined. Longer, more complete room type description.
NEXT 4/a Code number to start list from
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 55 Version 4.2
SY250 - Note Types
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
NOTE TYPE SY050
NT-TYPE
3/a Note type code.
*NOTE DESCRIPTION
(Header on Note)
SY050
NT-DESCR
30/a Note type description.
*ASSOCIATED STRUCTURE
SY050
NT-STR-ASC
3/a Associated structure.
Existing Note Types
TYPE SY050
NT-TYPE
3/a display Existing Note type
*NOTE DESCRIPTION
SY050
NT-DESCR
30/a display Existing Note type description.
LINC Data Dictionary - System Administration Module Page 56 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*ASSOC STRUC SY050
NT-STR-ASC
3/a display Associated structure.
MAINTENANCE DATE
SY050
MNT-DT
8/n MM/DD/YYYY Date this record was last updated.
MAINTENANCE INITIALS
SY050
MNT-INIT
3/a Initials of person who last updated this record.
Next Type 3/a Used for scrolling pages
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
LINC Data Dictionary - System Administration Module Page 57 Version 4.2
SY255 - Notes
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY055
MNT-DT
MNT-INIT
8/n 3/a The last date that this record was updated and the initials of the person who updated it.
PREV NOTE/ NEXT NOTE
1/a checkbox X = Previous or next note exists
Indicates there is a note preceding or following this note.
NOTE DESCRIPTION
62/a Identifies note based on note type. For example, the Note ID for a student is the student ID number and his full name.
*DATE SY055
NT-DATE
8/n MM/DD/YYYY Date when notes were written.
KEYWORD SY055
NT-KWD
10/a Keyword that identifies a note. You can compile all notes with the same keyword.
LINC Data Dictionary - System Administration Module Page 58 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
INITIALS SY055
NT-INIT
3/a Initials of person who wrote the notes.
*PAGE SY055
NT-PAGE
2/n 1-99 Notes page number.
KEYWORD INITIALS
1/a radio button
K = keyword I = initials
Specify keyword to find a note by keyword or initials to fine one by initials. .
LIST 52/a listbox Keyword or initials search.
MORE 1/a push button
Click on MORE to list more notes in the Listbox.
BODY OF SCREEN SY055 NT-TXT
65/a Note content. Text will wrap at the end of each line, even in the middle of words. Press the key to move to a new line at an appropriate point.
PREV/NEXT/ADD NEW
1/a push buttons
Prev/Next used to scroll through pages, Add New clears note lines so that create a new page easier.
NAVIGATION BUTTONS
Button Screen Description
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 59 Version 4.2
SY260 - SchoolView Publishing Rights
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY060
DST-NBR
PREFILLED
4/n
Your district number District number
*SCHL SY060
SCH-NBR
4/a District assigned. School number or abbreviated name.
27/a display From SY010 Once the school number has been transmitted the school name will display to the right.
A/C/D 1/a A =add
C =change
D =delete
Blank = no action
Action maintenance field
*MODULE
SY060
MOD-NME
30/a Module name is entered by MAXIMUS and cannot be changed by districts or schools.
LINC Data Dictionary - System Administration Module Page 60 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
S SY060
PAR-FLAG
STU-FLAG
CON-FLAG
1/a checkboxes
Parent
Student
Contact
Select the person type(s) who will have access to information from this module on SchoolView. When a person type has not been selected by the district, the school will not be allowed to select the checkbox either.
LAST UPDATE SY060
MNT-DT MNT-INIT
8/n display
3/a display
Date in the format MM/DD/CCYY
Last date that this record was updated and the initials of the person who updated it.
NEXT
30/a If a module appears in this field there are more module listings on another screen. The module shown here appears on the first line of the next screen. Transmit to display the next screen.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
LINC Data Dictionary - System Administration Module Page 61 Version 4.2
SY261 - SchoolView Access Record Maintenance
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
LAST UPDATE SY061
MNT-DT
MNT-INIT
DISPLAY
8/n
3/a
Date in the format MM/DD/CCYY
The last date that this record was updated and the initials of the person who updated it.
*DIST SY061
DST-NBR
PREFILLED
4/n
Your district number.
District number.
*SCH YR SY061
SCH-YR
4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.
*USER TYPE SY061
USER-TYPE
1/a listbox Contact Student Parent
Type of person who has access to the student’s records.
*ID NUMBER
Family # or Student ID
SY061
ID-NBR
9/n Student ID from CE220
Family Number from CE010
Student ID Number or
Family Number if Head of Household.
LINC Data Dictionary - System Administration Module Page 62 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
40/a display From CE220/CE010 Student’s or family member’s name
*SEQUENCE NBR SY061
SEQNO
2/n Student Contact Seq HOH 1 or 2
If person is Student Contact, use Student Contact Sequence. If Head of Household, use HOH number.
STATUS SY061
STATUS
1/a listbox Unused Used
Disabled
Status of person’s use of his or her access code. Once the person has logged on and specified a user name and password, the status is Used. Disabled means the person’s access to the log-on screen has been disabled.
DATE CREATED SY061
CREATE-DT
DISPLAY 8/n
MM/DD/YYYY Date the Access Key and SY261 record were created.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
View Access Key SY262 SchoolView Access Key
LINC Data Dictionary - System Administration Module Page 63 Version 4.2
SY265 - District Schools/State Schools
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY065
DST-NBR
4/n Your district number.
District number.
DISPLAY
27/a
From SY005 District name.
LINC Data Dictionary - System Administration Module Page 64 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
DIST TYPE SY005
DST-TY-A
DISPLAY
2/a
25/a
01 = independent
02 = common
03 = special
05 = enhanced pairing
06 = intermediate
07 = charter outcome base school
50 = misc. coop
51 = secondary voc coop
53 = voc, spec ed coop
60 = dept of corrections schl
61 =educ dist
62 = Sec facil dist
70 = State academy DB; Arts
83 = service coop
District type code and description
*SCH YR SY065
SCH-YR
4/a YYYY Calendar year when the current school year is complete.
VIEW SCHOOL TYPE
1/a radio button
All Schools
State Schools
Public
Nonpublic
Elsewhere
Select a school type.
STATE RPT CYCLE 1/a radio button
None
EndYr
Fall
Display state school numbers as of a particular state reporting cycle.
LIST SCHOOLS BY 1/a radio button
Schl Number
Schl Name
Sort schools in the list by school number or their names.
1/a checkbox Click on this data button to navigate directly to the SY010 School Record.
DIST SCHL DISPLAY
4/a
Defined on SY010 School number.
CAT DISPLAY
1/a
P = public
N = nonpublic
E = elsewhere
From SY010
School category.
LINC Data Dictionary - System Administration Module Page 65 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
NAME 27/a display From SY010 School name.
TYPE DISPLAY
2/a
K - kindergarten
EL - elementary
IM - intermediate
Jr - Junior High/ Middle
Sr - Senior High
From SY010
School type such as elementary or junior high.
A/C/D 1/a A=add
C =change
D =delete
Blank = no action
Action maintenance field.
STATE SCHL SY065
STATE-SCH
7/a State-assigned. State school number.
CLASSIF SY065
SCH-CLASS
2/n State-assigned. See screen SY266.
State classification such as Public Sr. High. Only public schools have state classifications.
DESCRIPTION SY066
ST-CL-DESC
DISPLAY
27/a
State-assigned. State classification description.
Next 4/a
27/a
7/a
School
Description
State school
Used for scrolling pages
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen School SY010 School Grade Table SY211 School Grade Table
LINC Data Dictionary - System Administration Module Page 66 Version 4.2
SY270 - Postal Permits
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY070
DST-NBR
4/n Your district number.
District number.
27/a display From SY005 Once the district number has been transmitted the district name will display to the right.
A/C/D 1/a A=add
C =change
D =delete
Blank = no action
Action maintenance field.
*PERMIT# SY070
POST-PRMT
8/n Post office assigned. Postal permit number.
*PERMIT DESCRIPTION
SY070
POST-P-DSC
30/a District assigned. Description of the permit’s purpose. Example: Field trip notices.
LINC Data Dictionary - System Administration Module Page 67 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*POST OFFICE NAME
SY070
POST-OF1C
25/a Post office that issued the permit.
NEXT 8/n Permit number to start list from.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 68 Version 4.2
SY277 - Sub-Region/ Region Maintenance
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY077
DST-NBR
4/n Your district number.
District number.
27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.
*SCH YR SY077
SCH-YR
4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.
*REGION SY077
SCH-RGN
4/a listbox Defined on SY282 Region.
SEL CHECKBOX
1/a
Checked = selected Select a sub-region and then choose a navigation button to display the school list in this region.
LINC Data Dictionary - System Administration Module Page 69 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
A/D 1/a A=add
D =delete
Blank = no action
Action maintenance field.
SUB-REGION SY077
SCH-SRGN
4/a listbox Defined on SY282 Sub-region.
NEXT 4/a Sub-region code to start list from.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
Misc Codes SY282 System Administration Miscellaneous Codes Table
School to Region SY281 School/Region and Sub-Region Maintenance
LINC Data Dictionary - System Administration Module Page 70 Version 4.2
SY281 - School/ Region and Sub-Region Maintenance
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY081
DST-NBR
4/n Your district number.
District number.
27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.
*SCH YR SY081
SCH-YR
4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.
*REGION/SUB-REGION
SY081
SCH-RGN
SCH-SRGN
4/a listbox Defined on SY277/SY282
Region or sub-region.
A/D 1/a A=add
D =delete
Blank = no action
Action maintenance field.
LINC Data Dictionary - System Administration Module Page 71 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
SCHOOL / SCHOOL NAME
SY081
SCH-NBR
4/a listbox Defined on SY010 The school code and name in corresponding region.
SCHOOL TYPE SY010
SCH-TY
DISPLAY
2/n
Kindergarten Elementary Intermediate
Jr. High/ Middle
Sr. High from SY010
The appropriate school type.
UPD DWELL/ PRINT
1/a push buttons Use to update and print school dwelling.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Prev Screen Return to previous screen
Misc Codes SY282 System Administration Miscellaneous Codes Table
Sub-Reg to Region SY277 Sub-Region/Region Maintenance
LINC Data Dictionary - System Administration Module Page 72 Version 4.2
SY282 - System Administration Miscellaneous Codes Table
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST SY082
DST-NBR
PREFILLED
4/n
Your district number. District number.
DISPLAY Once the district number has been transmitted then the district name will display to the right.
LINC Data Dictionary - System Administration Module Page 73 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*TYPE SY082
CODE-TYPE
10/a listbox CRETY = Credential Type
ASGCD = Assignment Code
EDLVL = Education Level
INSER = Instruct services eng learners
JOBCL = Job Classification
POSST = Position Status
STPRG = Staff Program
SSITE = Staff Site
TCHFD = Teacher funds
TYPLN = Type Instruction Eng Learners
TCHRA = Teaching Area
SCSEC = School Security additional
SCHRG = School Region
SCHSR = School Sub-Region
Code type.
A/C/D 1/a A =add
C =change
D =delete
Blank = no action
Action maintenance field.
*CODE SY082
CODE-NME
10/a District defined. Code.
*DESCRIPTION SY082
CODE-DESCR
30/a District defined. Code description.
ABBREVIATION SY082
CODE-ABBR
10/a District defined. Abbreviated code description.
STATE CODE SY082
STATE-CODE
10/a Equivalent state code.
NEXT 10/a If a code number appears in the NEXT field, there are more codes on another screen.
NAVIGATION BUTTONS
Button Screen Description
Menu SY001 System Administration Menu
Return Return to previous screen
LINC Data Dictionary - System Administration Module Page 74 Version 4.2
SY399 - Year-End Processing
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
*DIST 4/n Your district number.
District number.
27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.
CLEAR MEMBER LUNCH CODE
SY075
CLEAR-LNCH
1/a checkbox X = Yes, clear values
Click on the checkbox to clear whatever value is currently in this field on each student’s new enrollment record.
LINC Data Dictionary - System Administration Module Page 75 Version 4.2
FIELD DATABASE SIZE/TYPE VALID VALUES USAGE
PARAMETERS FOR CREATING NEW ENROLLMENT RECORDS
USE LAST LOCATION:
See Screen ST285. Last location where the student attended school.
FOR PREVIOUSLY ENROLLED STUDENTS
SY075
LL-PRE-ENR
2/n Use this code for students previously enrolled in the district
FOR STUDENTS TRANSFERRED WITHIN DISTRICT
SY075
LL-EX-ENR
2/n Use this code for students transferred within district
FOR STUDENTS W/O PREVIOUS ENROLLMENT
SY075
LL-NO-ENR
2/n Use this code for students not previously enrolled in the district
APPLY GRADSTD YEAR: SY075
USE-GSY
4/n
YYYY
Add this Graduation Standard Year to the enrollment