L.E.A. Data TechnologiesL.E.A. Data Technologies

IntroductionIntroduction

The TrackEquipment The TrackEquipment Software is designed to help Software is designed to help you Track you Track EverythingEverything you you

have in your Inventory fromhave in your Inventory from

Toilet PaperToilet Paper- To -- To -

HelicoptersHelicopters

TM

There are 6 different There are 6 different sections within the sections within the

program for tracking program for tracking your Equipment.your Equipment.

5 of them are specially 5 of them are specially designed to track designed to track

Equipment that have Equipment that have some very unique some very unique

identifiers.identifiers.

And there are two And there are two different Types of different Types of

Equipment.Equipment.

* Individual Items ** Individual Items *AndAnd

* Disposable Items ** Disposable Items *

Each item in the Database will have one of Each item in the Database will have one of Four (4) different types of Status:Four (4) different types of Status:

““ActiveActive”” EquipmentEquipment

““InactiveInactive”” EquipmentEquipment

““Off LineOff Line”” EquipmentEquipment

““Disposed OfDisposed Of”” EquipmentEquipment

All of your Equipment that is currently assigned and in use.All of your Equipment that is currently assigned and in use.

All of your Equipment that is on the Shelf or Ready to be assigned.All of your Equipment that is on the Shelf or Ready to be assigned.

All of your Equipment that is off line being Serviced or Repaired.All of your Equipment that is off line being Serviced or Repaired.

All of the “Where”, “When” and “How” you disposed of the All of the “Where”, “When” and “How” you disposed of the Equipment that you no longer have. Equipment that you no longer have.

Helps Make You Accountable !Helps Make You Accountable !

This is the Main Menu for the Equipment Database.This is the Main Menu for the Equipment Database.

Each of these buttons takes you to that Each of these buttons takes you to that item’s Main Menu.item’s Main Menu.

Here are 5 of the 6 sections for Here are 5 of the 6 sections for tracking your Individual Items.tracking your Individual Items.

The other “The other “Individual ItemsIndividual Items” are tracked through ” are tracked through the 6the 6th th section, the section, the General EquipmentGeneral Equipment section. section.

The other “The other “Individual ItemsIndividual Items” are tracked through ” are tracked through the 5the 5th th section. The section. The General EquipmentGeneral Equipment section. section.

With the Individual With the Individual Items each is Items each is UniqueUnique

AndAnd

Each is entered into Each is entered into the database by itself. the database by itself.

Most of them have Most of them have Serial NumbersSerial Numbers

And some haveAnd some have

Other Unique Other Unique Identifying NumbersIdentifying Numbers..

With each item you can track:With each item you can track:

Where it is AssignedWhere it is Assigned

What its current Status isWhat its current Status is

Every Service and RepairEvery Service and Repair that was performedthat was performed

AndAnd

With the With the General EquipmentGeneral Equipment Section, Section,

the screen contains enough generic fields the screen contains enough generic fields to allow you to enter any other type of to allow you to enter any other type of

Individual item you have.Individual item you have.

It starts with a Drop-Down List that It starts with a Drop-Down List that identifies what identifies what Type of ItemType of Item each entry is. each entry is.

With all 5 Individual Items sections you With all 5 Individual Items sections you will be able to keep track ofwill be able to keep track of

EveryEvery

ServiceService and Repairand Repairthat is done onthat is done on

EveryEvery

piece of Equipment in your Database.piece of Equipment in your Database.

Including the ability to track everyIncluding the ability to track every

Service and MaintenanceService and Maintenancedone on each Vehicle.done on each Vehicle.

It will even allow you toIt will even allow you to

ScheduleScheduleService and RepairsService and Repairs

in advance and have anin advance and have an

AlertAlertremind you that Service or remind you that Service or

Repairs are due.Repairs are due.

The other Type of The other Type of Equipment that you can Equipment that you can

track are yourtrack are your

Disposable ItemsDisposable Items

Tracked through the Tracked through the Parts And SuppliesParts And Supplies section. section.

Watch the Demonstration onWatch the Demonstration on

PartsPartsAndAnd

SuppliesSupplies

It will help you completely track :It will help you completely track :

* * Additions To InventoryAdditions To Inventory * *

* * What is in your InventoryWhat is in your Inventory * *at any timeat any time

* * Inventory DistributionsInventory Distributions * *

The The General EquipmentGeneral Equipment Section will allow you to Section will allow you to capture and track any type of Equipment.capture and track any type of Equipment.

But we also gave you 4 Specialized Equipment But we also gave you 4 Specialized Equipment Sections for 4 specific types of Equipment.Sections for 4 specific types of Equipment.

Each of these four types Each of these four types of Equipment you for of Equipment you for oneone, , may have a lot ofmay have a lot of

and and twotwo, , each type does each type does have some unique have some unique

Identifiers that you may Identifiers that you may want to trackwant to track..

Let’s look at the Main Menu for Let’s look at the Main Menu for Cell PhonesCell Phones..

All of the different Equipment sections All of the different Equipment sections Main Menus are laid out the same way.Main Menus are laid out the same way.

There are There are FourFour areas to look areas to look for on each Main Menu.for on each Main Menu.

This button will take you to a This button will take you to a screen to screen to AddAdd new Cell Phones. new Cell Phones.

The Equipment Screens are The Equipment Screens are all structured the same way.all structured the same way.

A computer generated Tracking A computer generated Tracking Number for each item.Number for each item.

Attach Documents and Files from other Attach Documents and Files from other applications to any items in the database.applications to any items in the database.

Attach Documents and Files such as:Attach Documents and Files such as:

Scanned DocumentsScanned Documents * Receipts* Receipts

* Invoices* Invoices

SpreadsheetsSpreadsheets

PhotographsPhotographs

Most document types that youMost document types that you

can open on your PC.can open on your PC.

The top area contains fields The top area contains fields that describe the item.that describe the item.

Drop-Down Lists can be found on every Drop-Down Lists can be found on every screen where data may be repeated.screen where data may be repeated.

They help cut down on Typos and They help cut down on Typos and help make Data Entry Faster.help make Data Entry Faster.

Date fields for when Date fields for when PurchasedPurchased, , IssuedIssued and when to and when to ReplaceReplace..

If you use theIf you use the Replacement DateReplacement Date, and it , and it arrives, it will activate an Alert on the arrives, it will activate an Alert on the

Main Menu to let you know.Main Menu to let you know.

Each item screen contains an area where Each item screen contains an area where you can enter an unlimited amount of Notes you can enter an unlimited amount of Notes

or Comments about each item.or Comments about each item.

You can even You can even CopyCopy and and PastePaste Word Word Text Documents into each Notes field.Text Documents into each Notes field.

And this area is for the And this area is for the CostCost and the and the Current Item Current Item StatusStatus Information. Information.

One of the things you should notice in all of One of the things you should notice in all of our programs are our programs are Navigation ButtonsNavigation Buttons..

We have put these buttons on the bottom We have put these buttons on the bottom of most of our screens to take you where of most of our screens to take you where

you need to go while in the program.you need to go while in the program.

This button will take you to a This button will take you to a screen to screen to LocateLocate your Cell Phones. your Cell Phones.

Each section’s Locate Screen contains numerous Each section’s Locate Screen contains numerous Drop-Down Lists that sort information about the Drop-Down Lists that sort information about the

items by different factors.items by different factors.

You select the element or method you want to use You select the element or method you want to use to locate an item, then go to that Drop-Down List.to locate an item, then go to that Drop-Down List.

Then click on the one you want to locate and Then click on the one you want to locate and the program will retrieve it for you.the program will retrieve it for you.

You will also find Drop-Down Lists that You will also find Drop-Down Lists that contain just your contain just your InactiveInactive Items, Items,

Which are the ones that can be issued.Which are the ones that can be issued.

And at some point in time you may want to And at some point in time you may want to retrieve an item that has been retrieve an item that has been Disposed OfDisposed Of..

This section of the Main Menus is where you will This section of the Main Menus is where you will find find ReportsReports about the Items in each section. about the Items in each section.

These reports are some quick and easy ways These reports are some quick and easy ways to find items that deal with Special issues.to find items that deal with Special issues.

This button will bring back to the This button will bring back to the screen all of your screen all of your Disposed Of ItemsDisposed Of Items..

This report will show you a list of the items from the This report will show you a list of the items from the section you are in that have had section you are in that have had Service and RepairsService and Repairs..

Makes a quick reference for which items have Makes a quick reference for which items have cost you the most in Service and Repairs.cost you the most in Service and Repairs.

And this report will show you any items from this And this report will show you any items from this section that are assigned to people who aresection that are assigned to people who are

No Longer With Your Company !No Longer With Your Company !

This button will take you to a Reports Screen.This button will take you to a Reports Screen.

On each of the report screens you will find On each of the report screens you will find fields that you can use to identify which fields that you can use to identify which records you want to see on the reports.records you want to see on the reports.

In other words, if you only wanted to see your In other words, if you only wanted to see your ““MotorolaMotorola” ” Cell PhonesCell Phones that are assigned to people from that are assigned to people from

the “the “AccountingAccounting”” DepartmentDepartment, you would select those , you would select those elements from the fields on the screen to look like this:elements from the fields on the screen to look like this:

Now when you push any of the report buttons, which Now when you push any of the report buttons, which sort the information in different ways, the only sort the information in different ways, the only

records that will appear on the report are the ones records that will appear on the report are the ones that match the criteria you selected above.that match the criteria you selected above.

Only “Only “MotorolaMotorola” phones and all of these ” phones and all of these

Employees are from “Employees are from “AccountingAccounting”.”.

Something you will find throughout the entire Something you will find throughout the entire program is that buttons on the screens with a program is that buttons on the screens with a

Black Colored Label take you to other screens. Black Colored Label take you to other screens.

Buttons with Buttons with BurgundyBurgundy colored colored labels will open a Report.labels will open a Report.

In this area of the Main Menus In this area of the Main Menus you will find you will find AlertsAlerts..

If you schedule Service or Repairs for the future, If you schedule Service or Repairs for the future, when that date arrives, the program lets you know.when that date arrives, the program lets you know.

If you use the “If you use the “ReplacementReplacement” Date for any item, ” Date for any item, when that date arrives, the program lets you know.when that date arrives, the program lets you know.

You will learn as you watch the You will learn as you watch the other Demonstrations about the other Demonstrations about the

Equipment Database, that you can Equipment Database, that you can enter an unlimited number of enter an unlimited number of

Service and Repair records for Service and Repair records for Each Item.Each Item.

You will even have the ability to You will even have the ability to ScheduleSchedule for the future, Service, for the future, Service, Repairs, Cleanings, Maintenance Repairs, Cleanings, Maintenance

and other activities on your and other activities on your Equipment.Equipment.

On each of the Equipment Sections You will On each of the Equipment Sections You will

find this “find this “Set Pending Repairs AlertSet Pending Repairs Alert” button.” button.

It will open this screen.It will open this screen.

From here you can enter a number to indicate how From here you can enter a number to indicate how many days in advance of the scheduled Service or many days in advance of the scheduled Service or

Repairs Date that you want the Alert to be activated Repairs Date that you want the Alert to be activated on the item’s Main Menu.on the item’s Main Menu.

Here are a few Here are a few other features other features

available from the available from the program Main program Main

Menu.Menu.

Behind this button you will be able to manage Behind this button you will be able to manage your your Employees Employees and what we calland what we call Locations. Locations.

And within this program you can keep all of your And within this program you can keep all of your Service and Repairs ContactsService and Repairs Contacts..

That is all of the people and places you contact That is all of the people and places you contact when you need things Serviced or Repaired.when you need things Serviced or Repaired.

The right side the Program Main Menu has powerful The right side the Program Main Menu has powerful Special features that will bring everything together.Special features that will bring everything together.

This button will open a screen where you can see the This button will open a screen where you can see the Version number of the program and change the way Version number of the program and change the way

your company name appears on your reports.your company name appears on your reports.

This button will create a report that show you This button will create a report that show you everything that is assigned to an Employee or Location.everything that is assigned to an Employee or Location.

This button will create a report that show you This button will create a report that show you everything that is assigned to an Employee or Location.everything that is assigned to an Employee or Location.

This screen will list all of your “This screen will list all of your “ActiveActive” ” Employees and Locations. Employees and Locations.

It will allow you to select one or more names on It will allow you to select one or more names on the list to produce a report that will show you the list to produce a report that will show you

All of the Equipment Assigned to themAll of the Equipment Assigned to them..

This button will do the same thing, except it is designed This button will do the same thing, except it is designed to show everything that is assigned to a to show everything that is assigned to a VehicleVehicle..

This button will take you to a screen to produce a report This button will take you to a screen to produce a report to show you to show you All of your Equipment in the DatabaseAll of your Equipment in the Database..

From this screen you can select a From this screen you can select a SingleSingle, , All All or any or any CombinationCombination of the different Types of the different Types

of Equipment to combine on reports.of Equipment to combine on reports.

Then from those selections, you can produce both Then from those selections, you can produce both DetailDetail and and SummarySummary Reports that will show you all Reports that will show you all

of those types of Equipment in the database.of those types of Equipment in the database.

This button is a similar screen, but from here you This button is a similar screen, but from here you can produce reports about your can produce reports about your ExpensesExpenses..

All of your Equipment Categories are again on the All of your Equipment Categories are again on the screen so you can select screen so you can select AllAll of them or of them or Specific TypesSpecific Types of of

Equipment that you want to include on the reports,Equipment that you want to include on the reports,

Except on this screen you will see what your Except on this screen you will see what your ExpensesExpenses have been, not just what is in your inventory.have been, not just what is in your inventory.

ExpensesExpenses about Equipment that you about Equipment that you PurchasedPurchased, ,

AndAnd ExpensesExpenses fromfrom Services and RepairsServices and Repairs..

And along with selecting the Types of Equipment, And along with selecting the Types of Equipment, you can also limit it to a specific Date Range.you can also limit it to a specific Date Range.

And produce both And produce both DetailDetail and and SummarySummary Reports about both Expense Topics.Reports about both Expense Topics.

Watch the Demonstration on “Watch the Demonstration on “Expense ReportsExpense Reports” to learn more.” to learn more.

Throughout the program you will Throughout the program you will find these find these Red HelpRed Help buttons. buttons.

When you push those buttons you will get When you push those buttons you will get Helpful informationHelpful information to to

answer your questions about what is on answer your questions about what is on the screen you are onthe screen you are on..

This particular This particular HelpHelp button is a way to get button is a way to get any any Help Help Topic you want at any time.Topic you want at any time.

Instead of going to a particular screen to read the Instead of going to a particular screen to read the HelpHelp about that screen or function, you can come to this about that screen or function, you can come to this screen and read and/or print screen and read and/or print AnyAny or or AllAll of them. of them.

In summary:In summary:> Track all of your Individual Equipment Items.> Track all of your Individual Equipment Items.

Track the Status of each item.Track the Status of each item.

Track where each item is assigned.Track where each item is assigned.

Attach external Documents and files to each item.Attach external Documents and files to each item.

Track every Service and Repair for each Item.Track every Service and Repair for each Item.

Produce over Produce over 160160 different Reports about your equipment. different Reports about your equipment.

> Track all of your Parts And Supplies.> Track all of your Parts And Supplies.Track Additions to Inventory.Track Additions to Inventory.

Find out what is in your Inventory quickly at any time.Find out what is in your Inventory quickly at any time.

Find out where or who your Parts and Supplies went to.Find out where or who your Parts and Supplies went to.

*****

***

In summary:In summary:

> Let > Let 1212 different Alerts keep you notified. different Alerts keep you notified.An Alert on each section for Items that need to be An Alert on each section for Items that need to be ReplacedReplaced..

An Alert on each section for An Alert on each section for Scheduled Service and RepairsScheduled Service and Repairs..

Vehicles that need to be Serviced.Vehicles that need to be Serviced.

Special Alerts For:Special Alerts For:

*

Parts and Supplies that need to be Re-Ordered.Parts and Supplies that need to be Re-Ordered.

**

In summary:In summary:> Produce Special Total Inventory Reports.> Produce Special Total Inventory Reports.

Show Show EverythingEverything assigned to an Employee or Location. assigned to an Employee or Location.

Show EShow Everythingverything assigned to a Vehicle. assigned to a Vehicle.

Produce Expense Reports about Equipment Purchases.Produce Expense Reports about Equipment Purchases.

Produce Expense Reports about Services and Repairs.Produce Expense Reports about Services and Repairs.

> Track your Service And Repair Contacts.> Track your Service And Repair Contacts.Like having a personal Service and Repair yellow Pages.Like having a personal Service and Repair yellow Pages.

Keep track of everyone Active, On Leave and who Left.Keep track of everyone Active, On Leave and who Left.

*****

*

*> Track All of your Employees and Locations.> Track All of your Employees and Locations.

Produce Reports showing you Produce Reports showing you EverythingEverything in your Inventory. in your Inventory.

In summary:In summary:> Low Cost> Low Cost

You only have to pay for it You only have to pay for it One TimeOne Time ! !

No Annual Re-Licensing Fees.No Annual Re-Licensing Fees.

> On screen Help.> On screen Help.Help Text Quick Print Screen - easy access to any Help topic.Help Text Quick Print Screen - easy access to any Help topic.

Free Technical Support because you are not going to need it.Free Technical Support because you are not going to need it.

**

*

*

> The easiest program you will ever learn to use.> The easiest program you will ever learn to use.

> Completely Networkable.> Completely Networkable.

> Even Convert the BackEnd to Sequel.> Even Convert the BackEnd to Sequel.

We have only slightly touched on We have only slightly touched on the main features of this program.the main features of this program.

You can learn more details about You can learn more details about each feature by continuing to each feature by continuing to

watch the other individual watch the other individual Demonstrations about our Demonstrations about our

Equipment Database.Equipment Database.

Program ValueProgram Value

This program has literally This program has literally 1,000+ hours of 1,000+ hours of

development in it, plus development in it, plus thousands of hours of thousands of hours of

testing.testing.

Program ValueProgram Value

You say to yourself,You say to yourself,

““Gee why don’t we built our Gee why don’t we built our own programown program?”?”

Program ValueProgram Value

To get your program to To get your program to where this one is at, who do where this one is at, who do you know that will build it you know that will build it

for you working for .80 for you working for .80 cents an hour?cents an hour?

This This L.E.A. Data TechnologiesL.E.A. Data Technologies PowerPoint Product Demonstration PowerPoint Product Demonstration

CD is recommended to be used CD is recommended to be used when you are looking at the when you are looking at the

program and also as a Training Aid program and also as a Training Aid after you purchase the program.after you purchase the program.

So hang onto the CD for anyone So hang onto the CD for anyone who may eventually be using the who may eventually be using the

program in the future!program in the future!

That concludesThat concludes

L.E.A. Data TechnologiesL.E.A. Data Technologies

TrackEquipment Software TrackEquipment Software IntroductionIntroduction

Push YourPush Your <ESC><ESC> Key On Your Key On Your Keyboard To Exit.Keyboard To Exit.

TM