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BOARD OF
POLICE COMMISSIONERS
JOHNW. MACK PRESIDENT
ALAN J. SKOBIN VICE PRESIDENT
RICHARD OROOYAN ROBERT M. SALTZMAN DEBRA WONG YANG
MARIA SILVA COMMISSION EXECUTIVE ASSISTANT I
November 2, 2010
LC ANGELES POLICE COMM. SION
ANTONIO R. VILLARAIGOSA MAYOR
RICHARD M. TEFANK EXECUTIVE DIRECTOR
NICOLE C. BERSHON INSPECTOR GENERAL
EXECUTIVE OFFICE POLICE ADMINISTRATION BUILDING
1 DO WEST FIRST STREET, SUITE 134 Los ANGELES, CA 90012-4112
(213) 236-1400 PHONE (213) 236-1410 FAX (213) 236- 1440 TOO
BPC #10-0414
The Honorable Antonio Villaraigosa Mayor, City ofLos Angeles
The Honorable City Council CityofLos Angeles
City Hall, Room 303 c/o City Clerk's Office Los Angeles, CA 90012
Dear Honorable Members:
RE: TRANSMITTAL OF THE GRANT APPLICATION FOR THE 2010 BYRNE RAPE KIT BACKLOG ELIMINATION PROGRAM FROM THE NATIONAL INSTITUTE OF JUSTICE, UNITED STATES DEPARTMENT OF JUSTICE
At the regular meeting of the Board ofPolice Commissioners held Tuesday, November 2, 2010, the Board APPROVED the Department's report relative to the above matter.
This matter is ~eing forwarded to you for approval.
Respectfully,
BOARD OF POLICE COMMISSIONERS
MARIA SILVA Commission Executive Assistant
Attachment
c: Chief.ofPolice
AN EQUAL EMPLOYMENT OPPORTUNITY- AFFIRMATIVE ACTION EMPLOYER www.LAPDOnfine.org wwwJotnLAPD.com
. 6QL~ID - O~I~ECE~VED ~A INTk. .. DEPARTMENTAL CORRESPONL. 3 CE OCT 25 2010
r~OLICE COMMISSION October 14, 2010 1.17
TO: The Honorable Board of Police Commissioners
4 (}A_fJrt'v FROM: Chief of Police
SUBJECT: TRANSMITTAL OF THE GRANT APPLICATION FOR THE 2010 BYRNE RAPE KIT BACKLOG ELIMINATION PROGRAM FROM THE NATIONAL INSTITUTE OF JUSTICE, UNITED STATES DEPARTMENT OF JUSTICE
RECOMMENDED ACTIONS
1. That the Board of Police Commissioners (Board) REVIEW and APPROVE this report.
2. That the Board TRANSMIT the attached grant application, pursuant to Administrative Code Section 14.6(a), to the Mayor, Office ofthe City Administrative Officer (CAO), Office of the Chief Legislative Analyst and to the City Clerk :for committee and City Council consideration.
3. That the Board REQUEST the Mayor and City Council to:
A. AUTHORIZE the Chief of Police to ACCEPT the award of funds for the 201 0 Byrne Rape Kit Backlog Elimination Program in the amount of $500,000 for the period of October I, 2010, through March 31,2012, should funding be awarded from the National Institute of Justice, United States Department of Justice;
B. AUTHORIZE the Chief of Police to negotiate and execute the Cooperative Agreement, subject to City Attorney's approval as to form and legality;
C. AUTHORIZE the Los Angeles Police Department (LAPD) to submit grant reimbursement requests to the grantor and deposit grant receipts in Fund 339, Department 70;
D. AUTHORIZE the Controller's Office to establish a grant receivable in Fund 339 in the amount of $500,000;
I
E. AUTHORIZE the LAPD to establish an appropriations account to be determined within Fund 339, Department 70, for the disbursement of the 2010 Byrne Rape Kit Backlog Elimination Program;
The Honorable Board of Police Commissioners Page 2 1.17
F. AUTHORIZE the LAPD to spend up to the grant amount of$500,000 in accordance with the grant award agreement;
G. AUTHORIZE the Chief of Police or his designee to negotiate and execute either new agreements or to amend any agreements with contract laboratory service providers, subject to the approval of the City Attorney; and
H. AUTHORIZE the LAPD to prepare Controller Instructions for any technical adjustments, subject to the approval of the CAO, and AUTHORIZE and INSTRUCT the Controller's Office to implement the instructions.
DISCUSSION
The $500,000 award will allow the LAPD to reduce its backlog by 360 cases through the outsourcing of 300 sexual assault kits to the City approved contract laboratories for serological screening and DNA typing. In addition, 60 sexual assault cases will be serologically screened by the LAPD and potentially probative samples and exemplars will be outsourced to the City approved contract laboratories for DNA typing.
If you have any questions, please have a member of your staff contact Sr. Management Analyst Nancy Cammarata, Officer in Charge, Contracts and Grants Section, at (213) 486-03 80.
Respectfully,
~ CHARLIE BECK Chief of Police
Attachment
The 2010 Byrne Discretionary Award
Los Angeles Police Department
1. PROPOSAL ABSTRACT
The Los Angeles Police Department (LAPD) intends to reduce its backlog by 360 cases
through the outsourcing of 300 sexual assault kits to City approved contract laboratories for
serological screening and DNA typing. In addition, 60 sexual assault cases will be serologically
screened by the LAPD, potentially probative samples and exemplars will be outsourced to the
City approved contract laboratories for DNA typing.
Outsourcing will allow the LAPD time to concentrate on efficiency improvements within
the specialized Serology DNA Unit (SDU) of the Scientific Investigation Division (SID).
Analyst's time can be redirected to the validation of new equipment and analytical platforms. In
addition, new hires and recent promotions have allowed the SDU to expand its operation.
Outsourcing will allow time for the experienced DNA analysts to train the new analysts in
serological screening and eventually, DNA typing of forensic samples.
TABLE OF CONTENTS
1. PROPOSAL ABSTRACT .......... ........ ......... .................................................... ................................... ................ 1
2. PROGRAM NARRATIVE ............... .. .............. ................................................................................................. 3
PROBLEM STATEMENT .................................. . .... .. ... .... ..... ... . .. .. .............. . .............. .... ... . ...... . .. .-...... . ... .......... . .. .... . ..... .. 3 DATA COLLECTION PLAN ... .... ............ .. . .......... .............. .............. ...... .... .. . .... ...... . ... . .. ... .. ................................. .. .. .... .. 5 CASES IDENTIFIED FOR THIS A WARD WILL BE ENTERED INTO A MS EXCEL DATABASE THAT WILL BE OPERA TED AND
MAINTAINED BY THE OFFICE MANAGER OF THE SEROLOGY DNA UNIT (SDU) OF THE SCIENTIFIC INVESTIGATION .
D IVISION (SID). THE FOLLOWING INFORMAT ION WILL BE TRACKED, INCLUDING, BUT NOT LIMITED TO: DIVISIONAL
RECORD (DR) NO., REQUEST DATE, CRIME INVESTIGATED, CO DIS UPLOADS AND HITS. TN ADDlTION, CASEWORK
STAT ISTICAL DATA CAPTURE WILL BE MAINTAINED BY THE SID LABORATORY INFORMATI ON MANAGEMENT
SYSTEM (LIMS). CASES WILL BE ASSIGNED THROUGH THE LIMS. THE INFORMA TJON WILL BE AUDJT ABLE AND
ACCURATE, AND AVA ILA BLE FOR 3 YEARS AFTER THE AWARD END DATE .............. .. ............................... ....... · ......... .. 5
IMPLEMENTATION ......... ...... ................................. . ...... . ... .. .. ....................... . ......... . .. .... .. ............. .. .... .... ..... . ....... ... .. ... 6 DETAILED PLAN ..... . .... .. . .. ........ ...... ................................ ..... . ........ . .. ............ .. . ... ...... ... . ............................ ............. .. . .. 6
3. LIST OF KEY PERSONNEL ............ .......... .... .............................................................................................. .... 9
4. RESUMES OF KEY PERSONNEL ................ ......................................................... ... .................................... JO
S. LETTERS OF COOPERATION/SUPPORT ..................................... ............................................................. 11
6. CERTIFICATE OF ACCREDITATION ........................................................................................................ l2
2
2. PROGRAM NARRATIVE
Problem Statement
Although the LAPD's Scientific Investigations Division (SID) has been increasing the
capacity of its laboratory since 1993 when it first started offering DNA analysis, it must continue
its efforts in order to meet current and future demand. The SID is accredited by the American
Society of Crime Laboratory Directors Laboratory Accreditation Board (ASCLD/LAB). The
Serology/DNA Unit (SDU) of SID complies with the Federal Bureau of Investigation (FBI)
Quality Assurance Audit document by undergoing an external audit once every two years. The
LAPD is a National DNA Index System (NDIS) participant, in good standing, willing to upload
all eligible DNA profiles generated under this program into NDIS.
The current demand for screening and/or DNA typing services continues to exceed
capacity due to the increase in requests for DNA analysis. The LAPD, which had to investigate
26,517 Uniform Crime Reports (UCR), Part 1 violent crimes in 2008 (14.32 percent of State
total), has a current backlog that exceeds 2,000 cases. Currently, the LAPD's laboratory takes
approximately 115 days to analyze a forensic case from submission to delivery of DNA test
results. Criminalists in the SDU analyze an average of 16.8 DNA samples per analyst per
month.
Table 1
Requests for service for the Serology/DNA Unit 2003 through April 2010 Requests received 2004 2005 2006 2007 2008 2009 2010** Screen for bio logical evidence 702 702 657 794 866 1468 1725** DNA profi ling (in-house and 650 685 1034 1258 1426 1006 1272** contract) DNA samples examined 1922 2066 2252 2780 3050 3941* 4377** *In-house and outsourced **Projected from the first 4 Months of2010
3
Two developments are primarily responsible for the steadily increasing demand for DNA
analyses: the success of solving property crimes through DNA, and a greater ability to solve
crimes through "touch" DNA. "Touch DNA" is DNA that is left behind in trace amounts when
hands come into contact with an object.
Since detectives learned about the value of using DNA to solve property crimes through a
pilot program that the LAPD participated in, demand has increased. The results from the pilot
program have suggested that testing DNA evidence improves the likelihood that property crimes
will be solved. As a result, detectives at all 21 Areas of the LAPD are actively submitting
requests for the analysis of"touch" DNA.
"Touch" DNA samples can associate an individual with an evidence item by identifying
trace amounts of human DNA deposited through transfer from a hand to an object. Although a
specific body fluid source (such as blood, saliva or perspiration) can not be readily identified for
"touch" samples, fuil 13 locus profiles have been obtained through standard DNA typing
methods. Requests for the sampling of gun handles, weapons of blunt force trauma, steering
wheels, eyeglasses, etc. have increased due to the relative success in typing for "touch" DNA.
In addition, demand is expected to rise because of the increase in numbers of profiles that
are being uploaded into COD IS since the expansion of California Proposition 69, which was
implemented January 1, 2009. Proposition 69 requires all adult felony anestees in California to
provide DNA samples through cheek or buccal swabs. The DNA samples are then analyzed and
uploaded into the State Database Index System (SDIS). Because the numbers of profiles in
CODIS are increasing, more DNA "hits" or matches are likely to occur. As a result, Crimin<tlists
will have to analyze additional reference samples to verify the match, and perform additional
work on cases to prepare for trial.
4
Currently, the LAPD has 15 Criminalists that are qualified to analyze DNA and are
actively performing DNA analysis on casework. In addition, eight Criminalists will qualify to be
DNA analysts during calendar year 2010, eventually increasing throughput and reducing the
need for contract laboratory services. Ten Criminalists are qualified to screen evidence for body
fluids that may contain DNA (screeners). At least three additional screeners will qualify in the
calendar year 2010. The LAPD has hired an additional 10 criminalists in calendar year 2010.
Although these new hires will not be immediately qualified to perform casework analyses, they
can be quickly trained to send evidence out to contract laboratories for testing.
The LAPD will utilize contract laboratory services to reduce its existing backlog that
continues to grow due to an increasing demand for DNA analysis, while ensuring that its
Criminalists have the time to receive training and work on active cases. The LAPD will send
300 sexual assault cases to contract laboratories for both the screening and the DNA typing of
the samples that are deemed suitable for further testing. Because Criminalists will have the
opportunity to work on active cases, the number of cases that will become part of the backlog
will be fewer. In addition, the Criminalists will be able to receive and provide training during
their regular work hours, since the demand on their time will be reduced.
Analysis of DNA conducted under this grant will be maintained under all applicable
Federal privacy requirements.
Data Collection Plan
Cases identified for this award will be entered into a MS Excel database that will be operated and
maintained by the Office Manager of the Serology DNA Unit (SDU) of the Scientific
Investigation Division (SID). The following information will be tracked, including, but not
5
limited to: Divisional Record (DR) No., request date, crime investigated, CODIS uploads and
hits. In addition, casework statistical data capture will be maintained by the SID Laboratory
Information Management System (LIMS). Cases will be assigned through the LIMS. The
information will be auditable and accurate, and available for 3 years after the award end date.
Implementation
The LAPD will implement the program, upon receiving the award. The LAPD has DNA
analysis contracts with four accredited fee-for-service vendors (tluee of which will be utilized for
analysis funded through this award), that will allow it to better meet its outsourcing needs. As
part of the City contract, all contractors are required to have an approved Finding ofNo
Significant Impact (FONSI) on file for the National Environmental Policy Act (NEPA).
Detailed Plan
The following is a description of already identified bottlenecks and a plan to resolve them.
1. Bottleneck: DNA training for screening analysts.
Solution: Outsource 300 sexual assault cases for both, screening and DNA typing.
Assuming that approximately 100 cases will require DNA typing, this will create about
1500 hours (about 9 months of DNA analyst full-time equivalents) that can be used to
instruct screening analysts in DNA analysis. Additionally, the time required to screen
sexual assault kits, 300 at eight hours each, is approximately 1800 hours (about 11
months of screening analyst full time equivalents). The outsource funding covers the
time necessary for one DNA analyst to train two screening analysts in DNA typing.
(about six months of training for 2 students)
By utilizing a training progran1 designed through the joint efforts of the Los Angeles
Sheriffs Department and the LAPD at the Los Angeles Regional Crime Laboratory, the
6
_,
combined pool of instructors will be able to provide frequent training and will expand
expe1iise in different subject areas, increasing the overall efficiency of the program. This
program is designed to train an analyst (with serology screening experience) to be a fully
qualified DNA typing expert in approximately six months. It is anticipated that 8-10
analysts will be systematically trained over an 18 month pe1iod.
2. Bottleneck: Time necessary for performing the internal validations of new analytical
platforms. These validations are necessary for expanding capacity and improving upon
unit efficiency.
Solution: Outsource 60 pre-screened DNA cases to City approved contract laboratories.
This will create approximately 900 hours (about six months of DNA analyst full-time
equivalents) that can be dedicated to the internal validations of instruments and analytical
platforms. The validations will be performed in conjunction with City approved contract
service professionals specifically hired to assist and instmct in the validation of their
company's products.
1. Contractors can work with qualified LAPD analysts at accomplishing the validation
projects. This will enable the LAPD analysts to perform similar validations
independently on future endeavors.
2. The contractors can save the LAPD approximately two months of down time that
would ordinarily require the attention of two to four LAPD full time equivalents.
Time that should be spent in the direct analysis of casework. (Validation
Contracting- to be funded through the 2010 Backlog Reduction grant.)
7
All together, the Byrne Discretionary Award will assist the LAPD with the training of two DNA
analysts and the validation of DNA instruments and analytical platfmms by funding casework
outsourcing to approved contract vendors. This will benefit the LAPD by improving the
efficiency and capacity ofthe Serology DNA Unit.
8
BUDGET NARRATIVE
The 2010 Byrne Discretionary Award
Los Angeles Police Department
The Los Angeles Police Department (LAPD) intends to use $500,000 in awarded funds to
continue contract services for the analysis of forensic DNA samples.
Consultants/Contracts
Funding will be utilized to obtain contract laboratory services at a cost of $500,000. The
LAPD will send approximately 300 sexual assault evidence kits to 3 contract labs. The median
price per kit is approximately $1,127 to screen, and then subsequently perform DNA typing on
the samples which may contain foreign DNA (approximately one-half are negative for a foreign
body fluid and do not need DNA typing). The remaining funds will be used to outsource
samples that have been pre-screened by the LAPD for subsequent DNA typing. 60 pre-screened
sexual assault cases with approximately 4 samples per case will be sent out to contract
laboratories at ~m approximate cost of $650 per sample.
The LAPD will utilize the following contraCt laboratories for the outsourcing of
casework:
Orchid Cellmark, Inc. - Contract #113413-SAl expiration 1/31110
The Bode Technology Group, Inc. - Contract #113411-SAl expiration 5/31/10
AIBioTech (Fairfax Identity Laboratories) - Contract #113414-SAl expiration 5/31/LO
All three contracts are in the process ofbeing extended for another year as part of the original
contractual agreements. The supplemental contractual agreements will be as follows:
Orchid Cellmark, Inc.- Contract #113413-SA2 expiration 1/31/11
The Bode Technology Group, Inc.- Contract #113411-SA2 expiration 5/31111
AIBioTech- Contract #113414-SA2 expiration 5/31/11
Additionally, the LAPD is beginning the process of seeking competitive bids for new contract
laboratories that will be in place prior to the expiration of the one-year extensions of the existing
contracts. All three existing DNA analysis contracts were acquired through a competitive bid
process. All three of the contract laboratories have an approved Finding of No Significant Impact
(FONSI) on tile for the National Environmental Policy Act (NEPA).
2
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the bud_get and budget narrative. You may submit the·· budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form) . However, all required information (including the budget narrative) must be provided. Any category of expense not appl icable to your budget may be deleted.
A. Personnel--List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization.
Computation
I Nome/Position I Amo,nt per "nit I I define "nrtJ I • "n'" !" lndlvrd,als I I ~f'
Note - In the# of units column - you can display the entry as a % or a number. To change between numbers and perccentageselect the cell- then click on FORMAT, then CELL, then NUMBER- then select number or percentage
TOTAL $0.00
B. Fringe Benefits- Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation .
Employer's FICA Retirement Uniform Allowance Health Insurance
Amount of Personnel for
- -- --'' ' ~·· ·:
.: .. ·· ~
I.' . ~:~
c . "'>-·· ··: .. , '·!'
%of Amount of Personnel
0% 0% 0% 0%
Additional computation
-
$0.00 $0.00 $0.00 $0.00
00 00 00 ~~
0 0 c) ~
0 0 0 ~
C. Travel- Itemize travel expenses of project personnel by purpose (e.g. , staff to train ing, field interviews, advisory group meetings, etc. Show the basis of computation (e.g., six people 3-day training at $X airfare, $X lodging, $X subsistence). In training projects travel and meals for trainees should be listed separately. Show the number of trainees and unit cost involved. Identify the location of travel, if known. Indicate source of Travel Policies applied , Applicant or Federal Travel Regulations.
("'pose ofT•avel I
I I
Location It• --
Airfare Hotel Meals
§ Airfare Hotel Meals
Computation Cost # lndivid
$0.00 0 $0.00 0 $0.00 0
$0.00 0 $0.00 0 $0.00 0
# Niahts/D ~
#T' Cost 1 1 $0.00 1 1 $0.00 1 1 $0.00
1 1 $0.00 1 1 $0.00 1 1 $0.00
TOTAL $0.00
D. Equipment-- List non-expendable items that are to be purchased . (Note: Organization's own capitalization policy for classification of equipment should be used. Expendable items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing. the procurement method to be used.
Computation Item Cost per Unit #Units Cost
$0.00 $0.00 $0.00
TOTAL $0.00
E.-Supplies--List items by type (office supplies, postage, training materials, copying paper, and other expendable items such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project.
Supply Items Computation Cost per unit # Units Cost
~ -- -~- I -1 --- I I TOTAL
$0.00 $0.00 $0.00
$0.00
F. Construction-- As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Consult with the program office before budaetina funds in this cateaorv.
Purpose Description of Work Cost [NIA I I Notaii0Wa6ie under these awards I l$0.00 --]
TOTAL $0.00
G. ConsultantsiContracts- Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisitions
Consultant Fee: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP.
Computation Name of Consultant Service Provided Cost per unit (define unit) #Units Cost
$0.00 $0.00
Subtotal $0
Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to their fees (i.e., travel, meals, lodging, etc.)
Computation Item Location Cost per unit (define unit) #Units #Individuals Cost
I --l 1- I I I ·- ----I I : I - ~~-~ Subtotal $0
Contracts: Provide a description of the product or services to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000.
Item Vendor Service Provided Cost Biological Samples Orchid Gel/mark Diagnostics DNA analysis $200,000 Biological Samples Fairfax Identity Laboratories DNA analysis $100,000 B_ic)logicaf Samples Bode Technology, Inc. DNA analysis $200,000
Subtotal $500,000
CONSULTANTS{ CONTRACTS TOTAL$500,000
I H. Other Costs-- List items (e.g., rent, reproduction , telephone, janitorial or security services, and investigative or confidential funds) by major type and th€1
.. Q2sis-.g.q.J:1~--C-9m~ati~J:--S,X-amp!e.,-{X0V~0e--the-s.qJJ.a.re-..fQQt.age.~~e.-£.9..~~~-+e~-PW¥itJe. a monthly rental cost and how many months to rent.
Description Compu~tion
Costperunrt define unit) #Units Cost $0.00 $0.00
TOTAL $0.00
I. Indirect Cost-Indirect costs are allowed only if the applicant has Federally approved indirect cost rate. A copy of the rate approval, (a tully executed, negotiated agreement). must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories.
Description Computation $0.00 1%
Cost $0.00
TOTAL $0.00
Budget Summary--When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project.
Budget Category Amount --------------------~A~- ~P~~r~ -- .~
B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Construction G. Consul~nts/Contracts H. Other
To~l Direct Costs I. Indirect Costs
$0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $500,000.00 $0.00
TOTAL PROJECT COSTS
Federal Request Non-Federal Amount
$500,000.00
l$soo,ooo.oo I $0.00
NOTE: If a Non-Federal amount is entered, make sure those items for which they will be used must be incorporated into your overall budget. Indicate clearly throughout you budget narrative and detail worksheet for which items these funds will be used.