KNOWLEDGE MANAGEMENT SYSTEM (KMS) DESIGN:

PROTOTYPE & GROUP PRESENTATION

Prepared For:

The MSI / ALAF Climate Change Program

Presented by:

PRESENTATION AGENDA:

Samir – Introduction of Prototype & DropBox Ian – RSS Feeds & the Aggregator Function Mark – The KMS & Supported Knowledge

Work Enablers Andre – Customizable, Modular & Future

Oriented KMS Design Approach Team – Conclusions and Reflections

– Q & A Session

PROTOTYPE INTRODUCTION:

Prototype Site: http://www.km.prabasi.com Overview of the KMS Prototype:

Chosen Development Platform: Drupal Characteristics: Modular, Flexible, Powerful Taxonomy Feature: Classification for Indexing –

Advanced Search for Content & Users (Demo) Languages & Localization Supported – Including

Content Localization appropriate to Cultural factors Poll Function – Useful for Information Gathering Extensive Help – Compose Tips – Content Creation

DropBox – Additional Resource for Collaboration Incorporated in our system

PROTOTYPE FEATURES DEMO:

Search & Advanced Search – Content & Users Send Users Message via Personal Contact

Form Language Switcher Polls Help

ONLINE RESOURCES – DROPBOX

Information and Download Link located on the Online Resources section of our KMS

DROPBOX: CREATE ACCOUNT PAGE AFTER FOLLOWING LINK FROM KMS

The Create Account Page with Instructions

DROPBOX – OVERVIEW OF FEATURES:

A simple to use Free Online Backup, File Synchronization & File Sharing Tool

Automatically synchronizes and updates files

Shared Folders can be created to share with other specified user/s

Content accessible on all your devices (PC, PDA, Smartphone, etc) & via an online portal interface

Data stored in a Cloud environment with 256 bit Advanced Encryption Standard (AES) for high level security

DROPBOX – ILLUSTRATIONS

DropBox creates a Folder in the My Documents section of your computer named My Dropbox

CONTENTS OF MY DROPBOX

A Shared Folder, or various Shared Folders, can be created, which can be shared with one or multiple specified users

DROPBOX CONTINUED…

When a file is being updated, users are informed by the blue sync icon displayed below

Latest updated versions have a green tick icon

DROPBOX CONTINUED…

When a file has been updated to the latest version on all systems, a notification is displayed to the user with the option ‘click to view’

DROPBOX – RIGHT CLICK CONTEXT MENU

There is also the option to right click and: Browse the DropBox online interface to view files Recover deleted files stored on the cloud View Sharing Options of Shared File/Folder

DROPBOX ONLINE INTERFACE:

Log in Section

Download Dropbox

DROPBOX – LOGGED IN

Dropbox Online Interface after login Upload, New Folder, Share a Folder,

Show Deleted Files & other useful options

RSS FEEDS & AGGREGATOR FUNCTION

Justification of the inclusion of our own RSS How content can be accessed using

Handheld & Portable Devices Especially relevant when there may be:

Cases of Power Outages No Internet Connection Inability to access a PC

Current KMS RSS Feed Example: Climate Change RSS Ability to add multiple Categories & Feeds

(Demo)

THE KMS & SUPPORTED KNOWLEDGE WORK ENABLERS:

3 Major Methods for Content Creation via Collaboration & Communications

Blogs – An Informal method of Communication

Active Research Topics – To Support a Collaborative Approach amongst Academics & Researchers in multiple locations

Research Publications – A means for Sharing Knowledge gained from Research Findings

BLOGS

Openness and Expression Not limited to a certain scope Able to receive feedback from users

BLOG FEATURED PRESENTATION

DEMO

ACTIVE RESEARCH TOPICS

Main method for conducting Knowledge Work

It is a more formalized means for knowledge creation & distribution

ACTIVE RESEARCH TOPICS

DEMO

RESEARCH PUBLICATIONS

Completed Research Publications for Download

RESEARCH PUBLICATIONS

DEMO

CUSTOMIZABLE, MODULAR & FUTURE ORIENTED KMS DESIGN

Highly customizable & able to adapt to changes at a rapid pace

Modular – Able to add various diverse functions as requirements arise http://drupal.org/project/Modules For example, text to speech module which enables

access to the KMS for the visually impaired The separation of the Content from Code

allows for the overhaul of the system’s look and feel without affecting the existing Knowledge Repository

Design Approach – Intention to make the system “Future Proof” as far as practical

CONCLUSIONS AND REFLECTIONS

This is the first prototype where various assumptions have been made, therefore the benefit is that there is great flexibility in the modification of the system, as users see fit

We are able to add, remove, or modify any section of the system with relative ease due to its modular architecture and design

A lot of time and effort has gone in to refining and modifying certain aspects of the work we had originally conducted

Q & A SESSION:

Any suggestions to improve the system and the functions it supports?

Any Questions? Comments? Observations?

THANK YOU

We at iT@lent Consulting would like to Thank You for your time today