Post on 19-Dec-2015
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
University AuthorsMei Ling Chow
Montclair State University
System (Symphony)
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Something about MSUFTE* counts of Faculty (2010-2011)
College of Education & Human Services 188
College of Humanities & Social Sciences 308
College of Science and Mathematics 135
College of the Arts 164
School of Business 90
Others 4
Total 889
18,402 undergraduate and graduate students (total student body)
*FTE : total headcount of full-time faculty (including sabbaticals), plus 1/3 the total headcount of part-time faculty
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Background
New Provost came July 1, 2008
Started an initiative with the Library to organize a university-wide event to recognize faculty members who have had books published recently.
The project started without pre-planned procedures in Fall 2008
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
2008-2009
Acquisitions
• Looks up authors and books
• Orders books if not owns
Cataloging
• Catalogs books• Adds public
note : MSU Faculty Author
• Adds Itemcat1 FAC_AUTHOR
Library IT
• Scans book covers
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Library Dean
• Writes blurbs
Associate Dean
• Writes blurbs
Government Document Librarian
• Edits the contents of the drafted brochure which includes information about the authors, the books and the blurbs.
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Problems
Acquisitions (No straightforward way to find out the authors and their books and too many last minute orders)
Library IT (No systematic way to scan the book covers, no record to keep track what’s done)
Dean and Associate Dean not easy to divide the work of writing blurbs
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Too many people involved and no way to track the progress: Ordered? Received? Cataloged? Scanned? Where is the book?
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Solutions?
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
1. Working more closely with the Provost OfficeLibrary Dean communicates with the Provost
Provost sends email to the MSU community to announce the event and recommend the authors to contact the Library.
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
2. Access Database on a shared drive
Information in the Access database includes:
Bibliographic information of the books (Title, Author, Publisher, Year of Publication, Call number)
Information on the authors (College, Department)
Images of book covers
Progress of work (Ordered? Received? Cataloged? Scanned? Sent to where?)
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Functions of the database
Contains all information of the books and the authors
A report in the format of a WORD document can be generated to prepare for the contents of the brochure
The database is on a shared drive so all personnel involved can access it to check the progress
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Acquisitio
ns
•Receives notification of MSU author’s work
•Orders books if not owns
•Enters title and author information to Access db
Cataloging
•Scans covers and catalogs books
•Adds public note : MSU Faculty Author and Item cat1 FAC_AUTHOR
•Completes information of the book in the database
Dean and Asso
c Dean
•Enters blurbs to the database
2009-2010
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
ProblemAccess Database cannot be accessed by more than one user at a
time. Difficult for 2 blurb writers to coordinate their work.
SolutionBlurb writers work on WORD document generated from the
database instead of entering the blurbs to the database
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
ProblemEntries in the WORD document need to be sorted by College, and
then by Author. And only the MSU authors will be bolded when there are more than one author.
SolutionAdd extra fields (in the Access database) like last name of main
author, other MSU authors and other non-MSU authors.
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Acquisitions• Receives notification of MSU author’s work• Orders books if not owns• Enters title and author information to Access db
Cataloging
• Scans covers and catalogs books• Adds public note : MSU Author and Item cat1
FAC_AUTHOR• Completes information of the book in the
database• Creates WORD doc from the database
Dean and Assoc Dean • Enters blurbs to the WORD doc
2010-2011
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Marketing
READ photos are created as souvenirs from the Library to the authors.
Photos of the reception added to the Library’s webpage.
2011-2012
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Use of LibGuide To explain what the event is about
What categories of works will be included
How to inform the Library about their works
Includes forms for ordering books and media items
Archives of previous brochures and pictures
http://montclair.libguides.com/msuauthors
2011-2012
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
Similar projects by other institutions
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
http://library.indstate.edu/about/units/rbsc/faculty/faculty_authors.html
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
http://www.libraries.rutgers.edu/rul/news/10/02_faculty_authors.shtml
JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA
http://view.fdu.edu/default.aspx?id=1863