Post on 02-Nov-2014
JBLFMU-ArevaloBest Practices
IVAN B. LIMMIS Head, JBLFMU-Arevalo
SOFTWARE DEVELOPMENT INJBLFMU-AREVALO
Software Beneficiaries…
StudentsParentsFacultyStaffSchool
Database Centralization
Purpose of Software
Shortens Work Flow
Purpose of Software
Easy Retrievalof Records
Purpose of Software
GenerateStatistical Reports
Purpose of Software
THE OLD AND THE NEW SYSTEM
Comparing
The Old System
Freshmen student enrolment has 10 stepsClinic -> SPS -> NSTP -> Deans -> Cashier -> Accounting ->
IS -> Library -> P.T.A. -> Registrar
2nd & 3rd Student Enrolment has 9 stepsClinic -> Deans -> NSTP -> Cashier -> Accounting -> IS ->
Library -> P.T.A. -> Registrar
Enrolment System
The New and Improved System
Freshmen Student Enrolment has 5 stepsSPS -> Clinic -> Cashier -> IS -> Registrar
2nd & 3rd Student Enrolment has 3 stepsDeans -> Cashier -> Registrar
The Old System
Faculty can only encode students’ grades using the software installed in
the school’s computers
Students’ Grades
The New and Improved System
Faculty can encode students’ grades online.
This now includes ROTC and CWTS grades.
Students’ Grades
Online Grades Entry
The Old System
Room schedules and instructors’ appointments are done manually
The New and Improved System
Room schedules and instructors’ appointments are now computer
generated
Room Schedules
The Old System
Appraisal of student subjects are checked manually by the Deans
Office
Student Appraisal
The New and Improved System
Automated subject appraisal
Student Appraisal
The Old System
Grades of students appearing in the school’s website are NOT real time.
The New and Improved System
Real-time viewing of student grades, accounts, and schedules
Student’s Grades
Student’s Accounts
Student’s Schedules
The Old System
Sectioning of regular students is arranged manually.
Sectioning
The New and Improved System
Automated block sectioning
Sectioning
The Old System
Student numbers are created manually
The New and Improved System
Computer-generatedstudent numbers
Sample Student Number:
JA-12-00001
Printed ReportsStudent’s Grade SlipStudent’s Registration FormStudent’s Statement of AccountsInstructor’s Grade SheetsAssessment Book
… and other statistical reports
SOFTWARE BENEFITS
StudentsFaster and easier enrolment
processesOnline inquiry of grades, accounts,
schedules and other information
ParentsThey can monitor their child’s school
performance online
FacultyEasier encoding of students’ grades
StaffEasy retrieval and releasing of
students’ records Generation and printing of reports are
created by the software.
SchoolUphold quality service to studentsPreparation for the data-driven
decision making (3DM)
HOW DID THE SOFTWARE DEVELOP?
AGILE SOFTWARE DEVELOPMENT
APPROACH
We used...
Agile Software DevelopmentBased on incremental developmentRequires user’s involvement and
collaborationEncourages rapid and flexible response to
change
“Don’t boil the ocean – create an initial hypothesis early”
Agile Software Development
Agile Creativity
A short video…
The user involvement in the software development is required for the success of the software.
“Things don’t happen by magic”
Thank you