Post on 10-Oct-2020
ITS Integrator 4.1
Build 43 Release Notes v2
Published: 30 July 2020
i
ITS Integrator 4.1
Build 43 Release Notes
Copyright
©All rights reserved
No part of this document may be reproduced or transmitted in any form or by any means, without express written
permission from Adapt IT or an authorised representative of Adapt IT. This includes, but not limited to, electronic,
electrostatic, magnetic tape or mechanical copying and recording, or use of any information storage and retrieval
system.
First edition: February 2018
Disclaimer
Adapt IT makes no representations or warranties with respect to the contents hereof. Although due care and
precaution has been taken in the preparation of this manual, Adapt IT assumes no responsibility for errors and
omissions or any damages resulting from the use of the information contained in this publication.
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ITS Integrator 4.1
Build 43 Release Notes
CONTENTS
Introduction .......................................................................................................................................................... 1
1 Student System .............................................................................................................................................. 2
1.1 Academic Structure ................................................................................................................................ 2
1.2 Student Maintenance ............................................................................................................................. 3
1.3 Student Code Structures ......................................................................................................................... 3
1.4 Cooperative Education ........................................................................................................................... 4
1.5 Academic Registrations .......................................................................................................................... 4
1.6 Study Records ........................................................................................................................................ 9
1.7 Academic Applications.......................................................................................................................... 13
1.8 Alumni – iEnabler ................................................................................................................................. 16
1.9 Graduation Management ..................................................................................................................... 16
1.10 Student Application Wizard .................................................................................................................. 17
1.11 Statutory reporting ............................................................................................................................... 18
1.12 Edles .................................................................................................................................................... 19
1.13 Lecturer iEnabler .................................................................................................................................. 20
1.14 Student iEnabler ................................................................................................................................... 20
1.15 Student Examinations ........................................................................................................................... 24
1.16 CELCAT Interface .................................................................................................................................. 25
1.17 Auto Progression Process ..................................................................................................................... 28
1.18 Student Timetable System .................................................................................................................... 31
2 Finance System ............................................................................................................................................ 32
2.1 Financial Code Structures ..................................................................................................................... 32
2.2 Student Debtors ................................................................................................................................... 33
2.3 Bursaries and Loans .............................................................................................................................. 38
2.4 Cashbook ............................................................................................................................................. 39
2.5 Counter System Receipts/Payments ..................................................................................................... 41
2.6 Accounts Receivable ............................................................................................................................. 42
2.7 Income and Expenditure Budgeting System .......................................................................................... 42
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ITS Integrator 4.1
Build 43 Release Notes
2.8 Procurement System ............................................................................................................................ 42
2.9 General Ledger System ......................................................................................................................... 45
2.10 Stores ................................................................................................................................................... 46
2.11 Electronic Banking ................................................................................................................................ 46
2.12 Assets System....................................................................................................................................... 46
2.13 Contact Management System ............................................................................................................... 47
3 HR/Payroll system ........................................................................................................................................ 49
3.1 Personnel Standard & iEnabler Leave Systems ...................................................................................... 49
3.2 Payroll System ...................................................................................................................................... 60
4 General System ............................................................................................................................................ 66
4.1 General Code Structures ....................................................................................................................... 66
4.2 User Access, Batch, Printers and ID Cards ............................................................................................. 68
4.1 Space System ....................................................................................................................................... 69
4.2 Data Dictionary Definitions (DBASS) ..................................................................................................... 69
5 Jasper Reports ............................................................................................................................................. 71
5.1 Student System .................................................................................................................................... 71
5.2 Finance System..................................................................................................................................... 72
5.3 HR/Payroll system ................................................................................................................................ 73
6 Need help? .................................................................................................................................................. 75
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ITS Integrator 4.1
Build 43 Release Notes
Introduction
The Integrator 4.1 user interface consists of Oracle forms and ADF task flows. ADF task flows are web-based
application that makes use of the Model View Controller architecture that allows for different views of data to be
presented, for example, web page format. The ADF modern technology guarantees our clients long-term benefits
from their investment in the system. Our objective is to continuously improve the functionality of the Integrator
system based on valuable feedback from clients, recommendations from industry experts and evidence from our
research. For example, iEnabler products are also now accessible on mobile devices. System modules are
continuously evaluated therefore, irrelevant functional options were discontinued.
The move from Integrator 3 to Integrator 4 is technology driven and implies the following:
• Current technology will become obsolete as FORMS, Internet Explorer and Java Applets are not
supported. FORMS screens are being redeveloped in ADF technology.
• Reports will be redeveloped in JASPER, which is a reporting and Business Intelligence tool.
• ADF will ensure compatibility with new technologies that become available.
There is a strong move towards the use of the Entry Point (EP) concept to give users a 360-degree view of the
information related to the entities they work with. This was done in favour of the Integrator 3 concept of multiple
blocks and/or drilldowns in Forms programs.
This manual outlines the current enhancements made to various applications in the ITS Integrator System Build 38.
Note: For INT3 to INT4.1 look and feel changes, kindly refer to the Interface Manual. It is advisable to initially read
through this enhancement manual in order to get a general feel of how INT4.1 will work going forward. The manual
also details the navigation process into the system and EP forms.
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ITS Integrator 4.1
Build 43 Release Notes
1 Student System
1.1 Academic Structure
Menu Remark Install Script User Action
Qualification
{SACADO-1}
The Academic structure is updated separately from TVETMIS
reporting. Ensure that the SAQA is added by Academic
administrators when Qualifications are created.
None None
Subject
{SACADO-10}
Correct Tags on 'View External Curriculum' screen.
Created new manual for {STMNT-8}
Correct references in the manual.
None Run {USERS-
8}
Maintain Subject
Structure {SACAD-
14}
The Academic structure is updated separately from TVETMIS
reporting. Ensure that the Unit Standard is added by
Academic administrators when Subjects are created.
None None
Maintain Pathway
Structure {SACADP-
27}
Change credit fields on Pathway/ Subject
Password (PW) Requirement to prevent display only as they
cannot be changed here.
None None
Qualification Study
Periods {SACADO-5}
Enable 'Export to Excel' for bulk records by removing
'dropdowns' from table filters. Changed Offering Type LoV
(list of values) so that Search can be done on Offering Type
only, without the need to populate Year and Qualification.
None None
1
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ITS Integrator 4.1
Build 43 Release Notes
1.2 Student Maintenance
Menu Remark Install Script User Action
Maintain System
Cycles
{SMNT-2}
For the cycles B, I and W there may only exist one entry for
the following group of fields - Cycle type, Block Code, Offering
type and Exam Type. You cannot link the same combination
of values to more than one Academic Year. For 1 , H, P, O For
this cycle there may only exist one entry for the following
group of fields - Cycle type, Block Code, Campus Code and
Residence Type. You cannot link the same combination of
values to more than one Academic Year.
None None
1.3 Student Code Structures
Menu Changes Made Install Script User Action
Maintain Secondary
School Info. {SSCHL-
1}
The Telephone Number and Telephone Type on {SSCHL-1}
was changed to be non-mandatory.
None None
Maintain Exam
Types and Blocks
{SCODE2-4}
ADF program fixed not to clear field after entering - LOV
corrected
None None.
Student Statuses
Download (Bulk)
{SREGL-9}
The word 'Financial' has been removed from the heading for
the output on {SREGL-9} and {SREGL-10}.
None None
Process Event Code
Structure
{STWEBM-7}
Changes were made to {STWEBM-7} and {SMNT-12} to
export all records to Excel and not limited to 50 records at a
time.
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Student Exclusion
Status Codes
{SCODE-9}
Rectify menu type for {SCODE-9} to indicate new ADF menu
{SCODE1} in Menu Description Search
None None
Discontinue Letters, Lists and Labels programs. None None
1.4 Cooperative Education
Menu Changes Made Install Script User Action
Type of Workstations
{COOPC-5}
Allow NULL values in the description field on {COOPC-
5} block 2 as the field is not used anymore. Work type
data was moved to a separate table on {COOPC-5}.
None None
Add missing grant on Learnership Industries table. This
cause problems with compile on other packages in New
Install.
None None
1.5 Academic Registrations
Menu Changes Made Install Script User Action
Biographical and
Registration Information
{SREGF-4}
Implemented the following changes:
1. Limit the parameters for student number to
twenty.
2. For any of the fields on the Personal Details
section, print the text heading even if no data
exists on the system for that field e.g. Initials
3. Change the Date Of Birth to be in one line.
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
4. Change the ˜National Student No. to be in one
line.
5. Remove the wording ˜/ Contact from Personal
/ Contact Details
6. Add the wording ˜Contact Details™ just above
Addresses
7. Move the ˜First Language from General Details
to under Personal Details. a. The First Language
must be added on the same line as the First
Names below Ethnicity.
8. Include Initials and ID Number and Passport
Number in Personal Details a. Initials must
print on the same line as the Title below the
Date of Birth. b. Identity Number must print
below Preferred Names. c. The Passport
Number must print on the same line as the
Identity Number but below the Citizenship.
9. Create a new section for disability details.
a. The disability section must print below the
Personal Details section.
b. Print the student disability Code and
Description on this section.
I. Move the disability description from
General Details to this section.
II. ii. IF the student is not linked to a
disability on {SREGB-10} then print the
heading ˜Disability Details with the
word ˜None next to it.
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Minor corrections to Manuals:
Add missing images for manual {SCODE-21}
Replace outdated image for report {SMNTL-7} that was
converted to Jasper
Include instruction for navigating up and down within
table on {SSTUDM-2} when entering marks
None None
Log of Application
Changes {SNAPPA-14}
Reviewed the manuals for {SNAPPA-14} and (SNAPPA-
20) and updated images.
A report on the student number will display all the
changes that have been made on the application
{SNAPPA-1}, {SNAPPA-3} in inverse chronological
sequence (last changes first).
None None
Maintain Service
Requests {SSTUDS-3}
Cancelled Appeals appear on Lecturer screen.
However, as Appeals can be cancelled in the Back
office, Cancelled Appeals should be visible to the
student along with the Cancellation reason. Sometimes
the request number does not display on the screen.
Need to know which status to lift if status is not linked
to appeal.
None None
Biographical Information
{SREGB-1}
Corrected the display of the Gender LOV. The display
allows for differences based on country code.
None None
Ensure that passport number is unique per citizenship.
{SREGB-1}, (SCAOM-4}, {SALUM-2); {SNAPP-2}; {SREGB-
4}; {SREGB-6}
None None
Change Activity Last Year field on {SREGB-1} not to be
mandatory for clients where country code is not SA
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Allow display of Non-specific Gender which is a
statutory requirement for Ireland
None None
Mandatory indicator (*) is now appearing against
'Activity Last Year' field on {SREGB-1} when applicable:
Country code is RSA (or empty)
None None
Alter Table to increase size of NSC exam
Update manual for {SREGB-1} to indicate changes
None None
Alumni Subsystem
{SMAIN-10}
An online manual was created for {SMAIN-10}, this
manual is an EP menu which will be focusing on
student administration.
None None
Dissertation Details
{SREGB-3}
Added button to the taskbar for Documents and Notes
button for linking of student documents and notes .
None None
Alumni Subsystem
{SMAIN-10}
Move the position of the taskbar for Documents and so
Notes that it is accessible from the EP.
None None
Change Qualification
{SREGC-1}
{SMNT-1} : Added new validation : AJ Validation is
excusive to Change Qualification process {SREGC-1} It
works conjunction with AA and AF validations and is
executed only when both AA and AF are set to Y. - If set
to Y , active and CANCELLED enrolments are considered
for AF validation - If set to N , only active enrolments
are considered for AF validation {SREGC-1} : When all
three validations set to Y ( AA, AF, AJ) , student can
register without Approved Application if he/she has at
least one enrolment in Academic Year and Block,
regardless of enrolment being active or cancelled
When AA and AF set to Y and AJ is N, student can
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
register without Approved Application if he/she has at
least one active enrolment in Academic Year and Block
Validation on
Biographical Data
{SREGR1-25}
Changed the program to report students that do not
have an ID or Passport.
None None
Promotion Ceremony
Documents {SCOM4-6}
Change the batch prompts to accommodate the
'Default value' of ALL for faculty and department
None None
Compute Final Mark And
Result {SSTUD4-4}
Correct LOV of the Subject Code batch parameter to
include the Academic year when determining the
Subject Description .
None None
Qualification enrolment records with GPA or CGPA
information could not be inserted or updated by non-
Ghana clients - got no-data-found error. A trigger was
changed to allow insert and update of qualification
enrolment records by all clients.
None None
The following online manuals: {SCODE3-11} {SCODE3-
23} {SCODE3-24} {SCODE3-25} had old images and the
manuals needed an update as the menu options were
converted to ADF.
None None
The following online manuals: {SCODE2-2} {SCODE2-3}
{SCODE2-4} had old images and the manuals needed an
update as the menu options were converted to ADF.
None None
The following online manual were updated. {SCODE-6}
{SCODE-8} {SCODE-27} {SCODE-30} as the menu options
were converted to ADF.
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Corrected references in online manuals {SSTUDE-4} as
it still referred to {SSTUD3-3} which was split into
SSTUDD menu options. Correct name and image on
{SSTUDE-8}
None None
Calculate FTEN Status
{SREGS-2}
Correct old manual references and spelling mistakes on
manual for Calculate FTENN Status.
None None
Qual/ Subject
Registration {SREGAR-11}
• Created new SOD on {FCSM-1}
o AM/SD to indicate whether Agent is
mandatory or not on registration.
• New SOD rules implemented on {SREGAR-11}
and on {SDGUIS-4} .
• Added Qual enrolment year and block on
General Information as a display fields.
• Added request agent as a display field on Items
Issued block.
None None
1.6 Study Records
Menu Remark Install Script User Action
For Ghana: On {GCS-5} Subsidy Type D should have
description Sandwich and not Mixed
Add batch prompt to {SSTURC-1} Qualification
Candidates to include GPA detail
None None
GPA based evaluation for
Ghana CLients
• Add Menu option {S00004-26} for Alternative
Progress Report based on GPA
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Remark Install Script User Action
• For Ghana: On {GCS-5} Subsidy Type D should
have description Sandwich and not Mixed
Add batch prompt to {SSTURC-1} Qualification
Candidates to include GPA detail
Validate Credits of
Registered Students
{SREGAR-22}
Fixed the referencing of variables inside the execution
of a package.
None None
Calculation Criteria
Subj./Qual {SSTUD3-2}
Subject, Qualification or Both not functioning as
required were revised and corrected the logic.
None Please use a
TXT to
Landscape
Style Sheet
and make
sure you
select
landscape on
the printer
Print an Attendance
Register
{SSTURL-6}
Output is distorted when projected attendance is 100%
Fixed the printing layout to accommodate 100%
projected attendance.
None None
File Upload to Server -
STUD {SREGL-11}
New option was created for the users to download
student statuses from the server to the user’s directory
as specified on {BATCH-7}.
Created a new manual with images.
None None
Marks Criteria EP
{SSTUD3-20}
Create a new Manual for Marks Criteria EP
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Remark Install Script User Action
Curriculum Criteria’s
{SSTUDB-4}
Create a new Manual for Curriculum Criteria’s. None None
Verification of
Assessment Marks
{TASKS1-7}
Add the year when testing if bundle has been cancelled
to prevent picking up a previous year with the same
bundle number that has been cancelled.
None None
Academic Record
(Standard) {SSTURA-1}
Increase line count after each line that gets printed. None None
Student Tracking
Validation
Rules{SSTUDTM-3}
A new validation rules to identify student with poor
class attendance is created on {SSTUDTM}.
A procedure to identify and select students with poor
class attendance where a projected factor is less than
the barrier is produced on {SSTUDTM-3}.
None None
Exam Paper List {SSTUR1-
1}
Converted {SSTUR1-1} from .rdf to JASPER and modify
Manual accordingly.
None None
iEnabler Year Mark
Upload/Download
{PL0001-22}
Add tests for year mark, exam mark and result fields to
be null before inserting into the interim table. Do not
show the Publish column any longer.
Show a message on screen 'Students that already have
marks on the subject registration records will not be
shown here'
None None
Academic Transcript
(DETAILED) {SSTURA-2}
Change the Academic record - to print the correct NQF
level from {GOPS-21} and not print the credit if a
student failed or cancelled a subject
None None
Compute Exam/Final
Mark & Result {SSTUD4-
5}
• Create a new SOD 'SM' subsystem 'SR' that
indicates if the institution will allow
calculations across ALL Subjects.
None Set SOD Code
SM/SR on
{SMNT-12} to
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ITS Integrator 4.1
Build 43 Release Notes
Menu Remark Install Script User Action
• The default value will be “N”
• If an institution has a centralized exam office,
they may set this value to “Y” in which case the
calculations can be done for all subjects.
• The Subject batch parameter must not contain
a default value.
• For each of the programs affected, {SSTUD4-
3},{SSTUD4-4} {SSTUD4-5} :
• If the SOD value is N and Subject Parameter is
ALL, print an error message indicating that
calculations across ALL Subjects are not
allowed.
• If the SOD value is Y and the Subject parameter
is ALL, process calculations for ALL subjects
that adhere to batch parameters selected.
• If the Subject is not ALL, process the Subject
selected
allow
calculation
for ALL
subjects.
Enter Test Marks &
Weights -Alphabetically
{SSTUD1-2}
Increase the size of the ID number field to prevent
overlapping of columns if the passport number is
printed.
None None
Enter Secondary Test
Marks {SSTUD1-3}
Create a new menu {SSTUD1-30} option for entering
assessment marks, this menu option can be used for
interim until {SSTUD1-3} is fixed.
None Use {SSTUD1-
30} instead of
{SSTUD1-3}
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ITS Integrator 4.1
Build 43 Release Notes
1.7 Academic Applications
Menu Changes Made Install Script User Action
SWT User requirements:
• Provide a configurable Promotion engine
as Institutions have different rules/
validations with regards to selection of
Students,
• Validation rules for Progression and
Creation of Applications.
• Basic functionality as used in {SSTUD4-24}
is provided. Customized rules can be
added for each institution upon request.
None None
Residence Application
{SNAPPA-2}
There is a standard database trigger that fires
immediately after an insert of a residence
application - this is fired when an application is
entered via the back office {SRESIDE-10} and
iEnabler. This trigger creates a route (VRRA) and
this sends an email to the student with
information of the residence application.
Created a new SOD 'SR'/'RR' where an institution
can enable or disable the sending of the email.
The default setup of the SOD is set to Yes - to
send the email
None Clients to set
the SOD to N
in order to
disable the
generation of
the email.
Bulk Application Selections
{SNAPPA-15}
Changed the length of all the field names that are
longer than 30 characters to only allow a total of
30 characters on the database field.
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Matching/Upload/Download/Pr
int NBT Results {SNAPNBT-3}
Changed the program to give a message when the
file cannot be read or when the file directory is
invalid.
None None
Student Exclusion Status Codes
{STWEBM1-1}
Created online manuals for {STWEBM1-1},
(STWEBM1-2), (STWEBM1-3), (SNAPP-13) and
(SENQUR-7).
None None
Academic
Application/Admission
{SNAPPA-3}
Remove LOV’s from Query filter. None None
Student Address Maintenance
{SREGB-26}
Change the Address Maintenance screen
to make provision for Eircodes which are
assigned to addresses in Ireland.
None None
Maintain & Planned Subjects
{SNAPPA-11}
Currently contract code ZZ is invalid on {SACAD-
16}
Change {SACAD-16} to allow contract code ZZ to
be entered when all contracts are valid.
None None
• The program will read the information
from a csv file and update the admission
status. The file should be created by the
user and have the following layout.
• STNO,QUAL,YEAR,BC,OT,CHOICE,PERSTU
DY,OLD_STATUS,NEW_STATUS
• The csv file should NOT contain a header
row.
• The program will match the student
number, qualification, year, block,
offering type, study period and current
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
admission status in the file to a record on
the database. If it finds a match it will
update the admission status with the new
status in the csv file.
• If the program does not find a match - an
error message will be printed.
• If the student already has the new status
- an error message will be printed.
• A logfile entry will be created for the
update - this will be reported in {SMNTL-
1}
The csv file should be stored in the directory
specified in {BATCH-7} - system STUD and
function DCMO.
Change the package to display the student
number when a student has existing admissions
None None
Change the package to display the student
number when a student has existing admissions
None None
Do not give to student an option to apply for a
residence where number of applications has
reached Residence Registration Quota.
None Setting AQ/RR
SOD on
{SMNT-12}
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ITS Integrator 4.1
Build 43 Release Notes
1.8 Alumni – iEnabler
Menu Remark Install Script User Action
Maintain Details Of
Alumni {SALUM-4}
Alumnus work history records do not display on the
iEnabler because the Start Date is null The Employment
Start date was made Mandatory on Employment
History {SALUM-4} The Start date on existing
Employment history is defaulted to 01-JAN-2020 where
the date empty to allow for display on the iEnabler.
None None
Bulk Copy Of Graduates
{SALUM-25}
Change the program to copy email as well as address to
accommodate fields that are more than 30 characters
long.
None None
1.9 Graduation Management
Menu Remark Install Script User Action
Qualification Results
{SSTUD7-12}
When generating certificate number via {SSTUD7-12},
certificate number was entered as 'SUCCESS' and no
record created in {SLLL1-1}. The procedure to create
the new certificate number was fixed to return the
certificate number instead of SUCCESS. There will only
be a record created in {SLLL1-1} by {STGRDOR-8}.
None None
Maintain Approval Stage
Codes {STGRDC-11}
The parameters used in all options should be used
consistently,
• parameter 1 = Process code,
• parameter 2 = Process system
None None
17
ITS Integrator 4.1
Build 43 Release Notes
Menu Remark Install Script User Action
Maintain Check List
Details {STGRDOP-2}
When an event/activity in {STGRDOP-2} is dependent
on a previous sequence, the start date is calculated
incorrectly.
This was corrected by subtracting the number of days
of the new activity from the start date of the
dependant sequence.
Prevent entry of an invalid sequence in the dependant
sequence field.
None None
1.10 Student Application Wizard
Menu Remark Install Script User Action
Enhancement:
Enhancement to the new function to return a
description for a gender code due to a statutory
requirement to handle additional gender categories.
For countries that do not have this requirement and
where the new code structure has not been populated
added exception handling to process M-Male / F-
Female as per current logic.
None None
18
ITS Integrator 4.1
Build 43 Release Notes
1.11 Statutory reporting
Menu Remark Install Script User Action
Maintain Staff Subjects
{TVETMIS-2}
On {TVETMIS-2} Added date field up to when
experience was updated (this should later allow
automatic calculation of updated value.
It is not possible to maintain as staff teach different
subjects from year to year and academic block to
academic block. There is no end date and it is also not
possible to see when the experience was updated.
As {STIME-2} and {TVETMIS-2} must be kept in sync,
information can be copied from the Timetable to
{TVETMIS-2} by running {TVETMIS-5}. The latest year
for which this personnel member was copied from the
timetable for this subject is displayed. Capture date up
to which Staff experience was recorded.
None None
19
ITS Integrator 4.1
Build 43 Release Notes
1.12 Edles
Menu Remark Install Script User Action
A workbook from the Department of Home Affairs was
received regarding the implementation of Standard
Operation Procedures guiding the Management of
International Student Visa and other regulations.
The following menu options were developed to
manage International students:
• {SCODE6-1} - Medical aid funds
• {SREGB-27}- Maintain Student Study Permits
• {SREGB-28} - Maintain Student Medical Aid
Membership.
Add the following changes for {SREGB-27} to {SMNTL-1}
logfile under option 1: New audit log number 940 and
new elements SWP= Study/Work Permit SPC=
Study/Permit Category and CNR= Control Number
Online manual has been created for new menu
options: {SCODE6-1}; {SREGB-27} and {SREGB-28}.
None System
Administrator
to link
relevant users
to the menu
options.
System
administrator
to execute
menu option
{USERS-8}
(Build
Manuals) in
order to build
the new
manuals.
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ITS Integrator 4.1
Build 43 Release Notes
1.13 Lecturer iEnabler
Menu Remark Install Script User Action
Program had error picking up the host environment
(The System variable that was used in Integrator 3 does
not exists anymore). The default spreadsheet on
ITSDOCS cannot be accessed with a non-secure URL.
Use an alternative method for getting the Host details
and changed the call for the default spreadsheet to a
secure URL call.
None None
Student Dashboard
{PE0002-15}
Prevent display of matric results in January before it is
officially published
None None
Class List {PL0001-2} Lecturers can upload documents to the DSR. These
documents can be viewed by Students on Student
iEnabler linked on Subject level.
None None
1.14 Student iEnabler
Menu Changes Made Install Script User Action
Create new menu option for rule based setup to
determine Application Types {SNAPPA-19}. Application
types to be used by Application Wizard and iEnabler
Application process.
None None
Previous Qual {S00001-
2}
Several iEnabler business processes were changed to
use new functionality to compile lists. The business
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
processes were: Schools attended, school leaving
subjects and previous qualifications.
The Previous Qualification iEnabler business process
program uses older functionality to generate the
LOV's. Changed the LOV logic to use a more secure
LOV generator. Manuals were updated
None None
Wizard - Wizard
Requests not Processed
{GWEBM-14}
Changed the cell phone validation to compare the
length of a cell number starting with a + or with 00
with the length restriction as setup on {GCS2-11}.
IC/SM for international numbers. Previously only
numbers starting with a + was included in this
validation so any number starting with 00 failed the
length restriction of 10. Any cell number can have the
prefix of 00 , even South African numbers, and should
then be tested against the international length
standard.
None None
Change the address and communication pages on the
iEnabler to disable the SAVE button the moment it has
been clicked.
Change the Student Address screens to enforce entry
of 2 address lines.
None None
Changed program for multiple system cycle P records
on {SMNT-2} for Years/Blocks the student has applied
in, do not display as multiples under Residence
Admission.
None None
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Menu Changes Made Install Script User Action
Clients would like to automate the enrolment process
for the Young Adult students. Currently there is a lot of
manual intervention by Enrolment Services (ES) staff
to process the enrolment requests for adult
applications received via the PEW. This creates extra
pressure on ES staff during the peak enrolment
periods of November to April, requiring the need to
employ extra staff to cope with the volume.
None None
If S6/RR - Stop Residence Appl/Reg. if Academic Reg.
exceeds limit is set to N - the Back office Residence
registration app {SREG-4} and Residence Application
{SRESIDE-10} still checks the nr of registered years.
When you apply for residence after you have
registered academically - the function that determines
the number of academic enrolments includes the
latest enrolment which can cause validation S6/RR to
fail.
Correct this by Adding call to S6/RR in {SREG-4}
/{SRESIDE-10}
Ignore current enrolment/application year from the
count of completed academic enrolments by adding a
new parameter to the function that will carry the year
you are applying for.
None None
In order to provide functionality for lecturers to upload
documents on iEnabler via the DSR which students can
None Setup on
{GDOCS-1}
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
have access to on the Student iEnabler on the Progress
Report the following were added:
• A view/upload link on the Progress Report
option on Student iEnabler. The DSR category
that can be linked here should contain ANY 5
of the parameters CYR / SUBJ / OT / BC /
GRPTYPE AND CLASSGROUP - NOT STNO
• A view/upload link on the Class list option on
Lecturing iEnabler Class list. The DSR category
that can be linked here should contain the
parameters CYR / SUBJ / OT / BC / GRPTYP /
CLASSGROUP - NOT STNO
create DSR
category -
Parameters
CYR, SUBJ, OT,
BC - make sure
you set the size
and type
restrictions.
Link this
category on
{GDOCS-4} to
Program
w06pkg Block
MARKSLIST -
for Update
Action.
Link this
category on
{GDOCS-4} to
Program
w62pkg Block
W62_LST_FRM
- for View
Action only!
Lecturers can
now upload a
document on
the Lecturing
24
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
iEnabler which
all students can
then see on the
Student
iEnabler.
The SOD Code CU/RE 'Calc total credits based on
year/qual/ot and study period' = Y on {SMNT-12}. The
iEnabler registration credit calc program was changed
to use the correct credit type on {SCODE3-1} when
calculating the total credits
None None
1.15 Student Examinations
Menu Remark Install Script User Action
Batch Registration
Additional Exam
{SSTUD4-21}
Changed the program to always check for Start and End
Dates of the Qual/Subject Block before registration.
None None
Exam Timetable per
Subject {SEXAM4-1}
Added batch parameter for Excel output format to {SEXAM4-
1} .
None
None
Maintain Examining
Authority {SSCHL-3}
Increased the Number of records fetched in list of values
(lov`s) - previously set to 25
None None
Examination Board
Approval Report
{SSTUDRN-3}
• Insert a page break between the actual report and
the information provided above it
• Insert footer
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Remark Install Script User Action
Update
Examination
Groups {SEXAM5-1}
Change the reference to Academic year to Year to avoid
confusion at institutions where the Academic year starts in
July.
None None
1.16 CELCAT Interface
Menu Changes Made Install Script User Action
Class Timetable
Upload Step 1
{SCELLTT-2}
Enhancement:
• Changes from the CELCAT standard upload File need
to be incorporated into system.
• Qual Group Code from {SACAD-29} should be stored
in the TEAM field on the Event window in CELCAT,
Extracted in Column K
• Target size CELCAT can only send it as part of
Column I between [] for each subject
• Capacity of Venue: CELCAT can only send it as part
of Column G: between [] for Room
• {SCELLTT-2} to read the new changes and store the
Capacity, Target and Group in the Temp table -
{SCELLTT-3}
• The clients want the qualifications to be split and
only show the valid qualification linked on the
curriculum to the subject as in the subject group
field. An extra display only field on {SCELLTT-3},
namely 'Curriculum Qualifications' was created for
this purpose.
None None
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ITS Integrator 4.1
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Menu Changes Made Install Script User Action
• New option {SCELLTT-7} to create new
class/practical or tutorial groups in {SACADO-13}
based on the timetable uploaded from CELCAT.
• This option will also update the quota of existing
class/practical or tutorial groups in {SACADO-13} if
the quotas were changed in CELCAT. For this we
need 2 new fields in the CELCAT upload file (Capacity
and Target). New fields on {SCELLTT-3}
• This option uses the same business rules for the
insert that is used by {SACADO-13}
• Use the new SOD's to determine what
updates/inserts needs to be done
• The program will calculate quotas/ maximum and
minimum levels based on new SODs and the
Capacity and Target size included in the CELCAT file.
• This option will check restrictions SAS and the new
CTTU when processing the file from CELCAT.
• If SOD AG/SR and AF/SR is set to Yes - this new
option will also create or update mark type criteria
for {SSTUD3-7}
• If only 1 qualification has been linked to the record
in CELCAT, then we will populate the Qualification
field on {SACADO-13} when a new record is created.
• CELCAT upload file can now also contain the
Qualification Group and this will be stored in the
new field on {SCELLTT-3} and populated in {SACADO-
13} when creating a new record
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Menu Changes Made Install Script User Action
• New option {SCELLTT-7} will be driven by the
following SOD's
• T1/SR {SCELLTT} Update/Insert Group types for
{SACADO-13}
• T2/SR {SCELLTT} Delete unused Group types for
{SACADO-13}
• T3/SR {SCELLTT} Calculate (Q)uotas, MinMax
(L)evels, (B)oth or (N)one
• T4/SR {SCELLTT} Calculate Quotas or Levels based on
(T)arget Size or Venue (C)apacity
• New {SMNTL-52} - report logfile changes on Groups
and Lecturer table. Will be replaced with a Jasper
report in due course. It can only be used for changes
to this table on dates after release of this job.
Class Timetable
Upload Step 1
{SCELLTT-2}
Updated exam timetable upload step 1 and step 2 manuals.
{SCELETT-2} - Exam Timetable Upload Step 1, the manual
changed to indicate duplicate records of exam opportunities
that exists on the file will be uploaded to the temporary
table {SCELETT-3} because the upload program does not
validate data from the file.
{SCELETT-4} - Exam Timetable Upload Step 2, the manual
changed to indicate no duplication of exam opportunities
will be created because the database table is verified for
validity, before the exam timetable is created.
None None
Changed the coding to determine the smallest timetable
cycle per subject and extract the data for that cycle for each
None None
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ITS Integrator 4.1
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Menu Changes Made Install Script User Action
Class Timetable
Download
{SCELLTT-1}
subject - making sure that timetable detail for each subject
is included in the CT_EVENT* file.
Class Timetable Download {SCELLTT-1}: Put the clash
number of the Lecturer Timetable in the CSV file of
CT_EVENT if SOD VC/SR is Y.
None The SOD
VC/SR must
be set to Y
on {SMNT-
12} if the
clash
number
should be
downloaded
to the Event
CSV file.
1.17 Auto Progression Process
Menu Changes Made Install Script User Action
Enhancement:
When a student’s mark and result become available, the
student can Progress to the next study period, Remain in the
same study period, or Graduate. The auto progression
process enables a user to create applications for students for
a next registration period based on the results of the
student. Traditionally, this functionality was handled by
• {SSTUD4-9} Auto Promotion of Students
• {SSTUD4-24} Auto Generation of Application and
Planned Subjects
None None
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ITS Integrator 4.1
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Menu Changes Made Install Script User Action
• {SSTUD4-25} Bulk Registration of Applications
Functionality that is available in {SSTUD4-24) is supplied as
base, and can be expanded using configuration options for
Stages and Rules.
Two separate processes are defined for Auto
Progression. Both these processes are configurable and
make provision for variances at the different institutions.
The outcomes of stages and rules are written to logfiles.
• The first, Auto Progression process defines the steps
required to process the auto progression of a
Student; This process is identified by system 'i' and
process 'PROG' and typically covers:
• The rules for selection of Students
• The rules for Progression of students
• The rules for creation of Applications.
The second, Progression Validation process defines the
steps required to determine if a Student may progress. This
process is identified by system 'i' and process 'PRGV'.
The progression validation process must be set up as
described in the Progression Validation Process.
Set up Auto Progression process:
Define business rules:
Set up the Auto Progression Stage Codes in {SSTUDP-14}
Set up Auto Progression Stage Rules in {SSTUDP-15}
• Standard rules are provided on the system and can
be identified by rule codes that start with
None None
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ITS Integrator 4.1
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Menu Changes Made Install Script User Action
Z***. Available rules and setups required are listed
in Progression Rules
• Z490 CHK_NO_RETURN_RES
• Z491 RESULT_PASS_FAIL
• Z600 SET_NP_RESULT (not used in {SSTUD4-24})
• Z602 RESULT_PROG_PATH
• Z603 CREATE_APPLICATION
• Z604 PROG_VALIDATIONS
• Z605 CANCEL_EXTRA_IER
• Z606 SET_APL_STATUS
Link the Auto Progression Stage Rules in {SSTUDP-16}
Progression validation rules are set up in a similar way, using
the Progression Validation process, identified by system 'i'
and process 'PRGV'.
The progression validation process must be set up as
described in the Progression Validation Process.
Run {SSTUDP-17}
Student Validation Results
View Process Outcome:
Validation rule Detail
None None
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1.18 Student Timetable System
Menu Changes Made Install Script User Action
Whole Institution
{STIME1-4}
Enhancement
Change option {STIME-2} to warn the user if you create a
record for a date that falls on a public holiday. The validation
also applied on menu {STIME-6}
None None
Class Timetable
Download
{SCELLTT-1}
The program selects only 1 cycle's timetable data to
populate the event file - but it selects the data for the
smallest cycle defined for the block. All subjects do not
always have classes scheduled for this smallest cycle - so the
subjects are not included in the CT_EVENT file.
This was corrected by changing the coding to determine the
smallest timetable cycle per subject and extract the data for
that cycle for each subject - making sure that timetable
detail for each subject is included in the CT_EVENT* file.
None None
Maintain Timetable
Detail [STIME-2}
Changed the program to update the start Monday and end
Friday dates when the year changes based on the existing
cycle value and not only when the cycle field changes.
None None
Copy a Timetable
{STIME-6}
Change program to copy the clash number with the
timetable.
None None
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ITS Integrator 4.1
Build 43 Release Notes
2 Finance System
2.1 Financial Code Structures
Menu Changes Made Install Script User Action
Maintain
Requisitions
{FPMO1-1}
Fixed form navigation to allow capture of line item before
capturing branding
None None
General Ledger
Allocations - Insert
{FCSOR1-30}
Retesting of the menu undertaken, and all noted issues
fixed
Online manual updated
None None
Maintain Debtors
{FARO-21}
Dynamic logfile for Debtor Definition was displaying
distorted columns. A fix was done on the Dynamic logfile
package to reduce the number of fields available to provide
on log report {FARO-21}
None Client to set-
up Production
environment
with the
information
provided in
document sent
via email.
Print Audit Log
{FCSMR1-2}
Added cost centre consolidation as an option for logfile
report to enable user to run logfile on cost centre
consolidation {FCSO-1}
None None
Maintain VAT
Rates {FCSC-1}
The program was Enhanced by Increasing the VAT
apportionment field from Three decimals to Five decimals
and all other affected programs.
None User can
define VAT
apportionment
2
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
with maximum
of five
decimals.
Print Entities Not
Linked to Function
Rules {FCSPR1-3}
Correction was made for the program to display
department description that was being cut off by Increasing
the length on the report to match that of the database.
None None
Maintain Cash
Book Definition
{FCSC-5}
Cosmetic change of the label from Maximum Cheque Value
to Maximum Cashbook Value.
Updated Manual for {FCSC-5}.
None None
2.2 Student Debtors
Menu Changes Made Install Script User Action
Enter Cheque
Transactions {FCTO-
6}
Enhancement
Enhanced the option to do the following:
• Check SOD IQ/CT for max payment amount for
payments where payment method is not
ACB/EFT and give an error if the payment
amount exceeds the SOD amount. Only for South
African clients.
• Check SOD IC/CT for max payment amount for
payments where payment method is ACB/EFT
and give a warning if the payment amount
exceeds the SOD amount. Only for South African
clients.
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Query Student
Account {FSAO-7}
When you query student account on {FSAO-7} and click
on Statement JAVA LANG NULL POINTER EXCEPTION
error is received when you click on OK the ADF faces
error appears. Change made in ADF to prevent this error:
Set the default accumulation date to '01-JAN-1980' if
SOD 'SD' for subsystem 'SD' is not set up on {FCSM-1} b2.
None None
SD Statement-
iComms
{FSAOR2-9}
Opening balance was not included in the running total of
Statement {FSAOR2-9}. The program has been fixed to
include the opening balance in the running total.
None None
Load Batch Journals
{FSAO-11}
Create a menu script to insert the missing menu
{FSAO-11} on client test and production servers.
None None
Maintain Banking
Details {FCTM-9}
New error messages was displaying on {FCTM-9} - This
record may not be authorized as it already has an end
date. Multiple records with no end date exist. The open
record (without an end date) cannot be closed with this
start date. Additional validations were added to package
None None
Ensure error is raised to prevent user from inserting a
new banking details record where a record that is On-
Hold already exists. A record may not be authorized if it
has an end date already. Check that only ONE open
record (records without end date) exists.
None None
SD EP Query Report
{FSAOR2-29}
The menu option {FSAOR2-29} was created for testing
purpose only not for system users. A script is created to
ensure that the menu is not visible to the users in order
to avoid confusion.
None None
Audit Report
{FSAMR1-23}
Enhancement: None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
The following were added as enhancements to {FSAMR1-
23}:
• Added more prompts: User name, Trans. Type,
Start and End Student No.
• Columns on the report layout: Sub-system, Post
indicator and Post date
Query Statement
Journals {FCBO-10}
Update the manual removing prompts that request the
cashier ID and passwords to log in and updating the
image from the manual.
None None
Student Documents
{FSCOM1-2}
The online manual was updated with the following:
Students with any status that is a NC action (No
Correspondence), will not print on the list, letter or label.
None None
SD Statement: Fixed
Format: Single
Student {FSAOR2-15}
The program was fixed to ensure column width is correct
and added error handling to the student statement
program to show this error encountered. The program
didn't show the error and just didn't print a statement.
None None
SD Statement/Tax
Invoice {FSAOR2-8}
The SD Statement/Tax Invoice's batch prompts failed the
validation in the database trigger when a new build was
installed at a client - The batch prompts were fixed and
the skip to prompts corrected.
None None
Maintain Student
Bank Details
(Authorise) {FSAO-16}
This program was fixed to allocate the sequence number
correctly. The program was failing were clients have
banking details records without sequence numbers.
None None
Consumption Report
{FSAO1-13}
The program was fixed to ensure that report heading is
printed.
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Student Balances /
Age Analysis /
Forecasting Report
{FSAOR2-25}
The age analysis was changed, by increasing the size of
the amounts printed to prevent the total amounts from
overlapping. A new stylesheet TXT2PDL6 was linked as
default to the menu option {FSAOR2-25} that will use a
smaller font to ensure that the information with the
amounts with increased length, will still fit on one page.
None None
SD Statement
Icomms {FSAOR2-9}
The Email Body on the SD Statements did provide more
details about the content of the Statement attached as
the body is similar to mail Subject. The editing of body
will also affect the Subject and this field has specific
length that cannot accommodate the line of the Email
Body content.
Therefore, we created new External Conversion on
{GOPS-21} to enable the client to edit the content of the
email body:
a) Externa Body: EML
b) Externa Code Type: EMB
c) Internal Code: SD
None None
iEnabler A new business process was created on the iEnabler
which will allow student to capture their banking details
and it consists of the following sub-processes:
a) A sub process to allow institution to set-up the
letter/conditions which student must accept before
capturing the banking details.
b) A sub process to allow the student to capture
banking details on iEnabler
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
c) A sub process to allow the student to upload the
document related to the banking details.
Note: The SOD D6/CT must be set to Yes in order to use
this process and this will enforce that the baking details
are authorised before they can be used.
Maintain
Transactions {FSAO-
1}
Added time to display as part of the transaction date and
increased column widths to ensure that the time is
visible.
None None
Quick Create of
Student Transaction
{FSAO-31}
None None
Query Detailed
Student Transactions
{FSAO-30},
None None
Maintain Fee Values
(ADF) {FSAM-41}
This option has been enhanced to show subject credits
for events 07 and 17.
None None
{FSAO-20} Link {SREGL-2} to show on SD EP {FSAO-20}. None None
Load Batch Journals
{FSAO-11}
Program validates for VAT link Transaction Type where
taxable supply indicator of VAT code is Z. The program
has been fixed to Exclude VAT link type validation where
is Z or E.
None None
Student Voucher
Payments
Enhancement:
New functionality to enable students to process voucher
information for application through the Wizard and the
iEnabler.
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Menu options involved are:
• Wizard (Application process)
• iEnabler (Application process)
• {FCSM-1} New SOD VS/SD to make the use of
Voucher Mandatory during application
• {SMNT-12} New SOD’S VQ/SD - No. of Qual per
Voucher and VD/SD – No. of Days Voucher can
be Used.
• {FSAOVH-1} Maintain Voucher Details
• {FSAOVH-2} Bulk Upload of Vouchers
• {FSAOVH-3} Print Voucher Details
• {SNAPPA-1/3} Check if an application is linked to
a voucher.
Please note: This development is standard for Ghana
clients only.
2.3 Bursaries and Loans
Menu Changes Made Install Script User Action
Pay cash allowances
into the student bank
account.
New functionality to enable student to Pay cash
allowances into the student bank account. Menu options
involved are:
• {FBLA-1} Maintain Cash Allowance Categories
• {FBLA-2} Link Cash Allowance and Bursary
Categories
• {FBLA-3} Upload Bursary Allocations
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
• {FBLA-4} Maintain Cash Allowances Transactions
• {FBLA-5} Approve Cash Allowances Transactions
• {FBLA-6} Read and Distribute Multiple Payments
• {FBLA-7} Query Multiple Payments
• {FBLA-8} Upload Banking Details
• {FBLA-9} Create Cash (EFT) Payments
• {FBLAR-10} Print Approved Multiple Payments
• {FBLAR-11} Print Cash Allowances Transaction
Detail
Please note: This solution cannot be used in conjunction
with Fundi or Intelimali.
Bulk Update
Accredited
Accommodation
Indicators {FBLO-32}
Corrected both the error handling of the program and
the page breaks (line counts).
None None
2.4 Cashbook
Menu Changes Made Install Script User Action
Rec/Payment Trns
per Type {FCTOR1-
1}
Enhancement
Enhancements were done on the program to include both
deposits and journals and only exclude deposits lists (Event
CD). The program is used to only include deposits for event
WD (WEB DEPOSITS).
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Maintain Statement
Journals {FCBO-1}
Ensure VAT code opens for entry when transaction type is
changed, and the GLA must be pre-filled correctly.
Ensure when VAT code user saves the file it is not
overwritten.
None None
The program was fixed that for reversal of journal also check
"Vat Type of Trn" field (VAT indicator either C-childless, F-
Father, I-Input VAT, O-Output VAT) where the VAT sequence
number was not unique, to ensure that only the related VAT
transaction will be reversed.
None None
Bank Statement
Reconciliation
{FCBO-4}
The program was corrected to handle the validations
correctly.
None None
Match Electronic
Bank Statement
{FCBO-22}
The program was corrected to handle the closing balances
that have cents correctly.
None None
Maintain Electronic
Statement
Standalone
{FCBO-28}
The program was corrected that, for Other person type to
open creditor for entry always, but only if it is a card
transaction type the number will be required.
None None
Conversion Rules
(FNB STMT3
Format) {FEBC-21}
There was a problem reported when uploading of Bank
Statements {FEBC-24} and there exists debit transaction
conversion rule which is the same as the credit conversion
rule the program did not create Debit transactions but all as
Credit transactions. The program {FEBC-21} was changed For
Swaziland - FNB STMT3: The same conversion rule
combination may exist. The differentiator on the conversion
None None
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
rules will be the debit/credit indicator for the same
transaction code / category / function combination.
Maintain Conv
Rules {FEBC-32}
Corrected the Standard Chartered Ghana program to work
for Standard Chartered Botswana and Use the transaction
type instead of the statement description.
None None
2.5 Counter System Receipts/Payments
Menu Changes Made Install Script User Action
Enter Receipt
Transactions {FCTO-
3}
The program has been amended to prevent the user to
be able to change the transaction Currency and the
Exchange rate when the Person type is (O), this action
will ensure that the transactions use the Cashbook
Currency and Exchange rate.
None None
FNB Automate Host
to Host {FEBH-5}
New program to load FNB Host-Host bank statements.
The manual is also updated.
None None
Process Incoming
Bank Files {FACMR1-
2}
Removed the dependency so other processes can still
continue and completes successfully regardless of {FGLP-
2}
None None
FNB Automate Host
to Host {FEBH-5}
New program to load FNB Host-Host bank statements.
The manual is also updated.
None None
42
ITS Integrator 4.1
Build 43 Release Notes
2.6 Accounts Receivable
Menu Changes Made Install Script User Action
Consolidated Debtor
Statement {FAROR1-
9}
The user ran the report on {FAROR1-9} and selected a
specific Account type; the statement shows the report
with all the ACC TYPE transactions.
Program logic was changed to look at the specific
account type.
None Run report on
CSV format
Invoices to be Sent
{FAROR1-1}
Removed the sign (DT) or (CR) when printing Invoices
and Credit notes next to the amount because the
statement already indicate if Invoice or Credit Note
None None
2.7 Income and Expenditure Budgeting System
Menu Changes Made Install Script User Action
Upload Approved
Budget from CSV
{MEBO-9}
There was a technical error on upload of approved
budget. Program was changed to use Item Number to
validate unique record and not the financial distribution
cycle.
None None
2.8 Procurement System
Menu Changes Made Install Script User Action
Maintain Orders
{FPMO2-1}
Enhancement:
Implement existing SOD FP - Re-instate Requisition and
NEW SOD PT - Allow Amendment of Orders {FPMO2-1}
• Testing case available
None Set up SODs
on {FCSM-1}
for your
liking.
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ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Fixed order printing program from using SOD P2 to SOD
PR when auto emailing originator.
None None
Query Document
Detail {FPMO1-7}
Enhancement:
The document statuses were expanded on {FPMO1-7},
{FPMO2-5}, {FPMO3-5} and iEnabler {Query Requisition}
The system will indicate if the document on Normal/Final
was Approved or Rejected or Partially Approved; if
document is buyer status is on buyer-quotation, buyer-
funding, buyer-vetting etc
• Testing case available
Online manual updated to Int4.1
None None
Stock Item per
Prescribed Mat List
{FPMOR5-21}
Program was giving errors and large figures in the stock
counts. Program fix was done by fixing array size and
variables inside program so that it works correctly.
None None
Maintain Already
Issued Material
{SDGUIS-4}
Add new column/field to show the issue number once
you have saved the record.
None None
Buyer Quotation
Maintenance FPMO1-
3
User/Buyer was unable to amend the item description.
Program was fixed to enable user to amend description
{FPMO1-3}
None Test on test
machine
Allow documents in buyer status that have been
accepted but not yet completed to be queried again by
user on the same menu option {FPMO1-3}
None None
Finance Web
{P00000-3}
On Internal Department Request {IDR} system,
sometimes the system would allow a document from
requesting department to be completed without the cost
None
None
44
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
center of the servicing/receiving department. Database
change was applied to make sure that the receiving cost
center will not allow NULL value.
Implement a GRANT to iEnabler user on FINANCE
database procedure for user to see account information
when doing a cost center query on the General Ledger
Finance IEnabler.
Orders/Request To
Be Sent {FPMOR2-3}
Report layout was changed so that order information is
not cut off
None None
Grv or Supp Return
not Paid
{FPMOR3-25}
Changes on report input parameters to allow user to
specify a range of financial year and financial cycle.
None Specify which
range of
financial year
and cycle you
want to
report on
Added new batch prompts to the manual {FPMOR3-25} None None
Invoices Processed in
Next Year {FPMOR3-
28}
Columns on the report were slightly distorted. Fix
{FPMOR3-28} report to display the columns correctly.
None None
Creditor Payments by
Date (PM) {FPMOR3-
31}
Report balance is showing incorrectly because the report
excludes the inter account transfer transactions. Report
was fixed to included inter account transfer transactions.
None None
Stock Item Level
Report {FPMOR4-32}
Program was giving errors with very high values in stock
counts. This was fixed by initializing some variables in
order to give the correct value.
None Run {USERS-
8} to build
new manual.
45
ITS Integrator 4.1
Build 43 Release Notes
2.9 General Ledger System
Menu Changes Made Install Script User Action
Query Navision GL
Data {FGLOR4-4}
Enhancement:
The option External Conversion Rules {FGLOR4-4} was
converted to ADF .
None None
Year End Close
{FGLM-7}
User is unable to approve or reject zero valued
transactions. Updated code so that these items are
automatically set to System Approved when loaded into
the form.
None None
Bank Reconciliation
as at a Specific Date
{FCBOR1-10}
Create a new online manual for menu option {FCBOR1-
10} (Bank Reconciliation As A Specific Date )
None User executes
{USERS-8} to
build the
manual.
Print Audit Trail
{FGLMR1-1}
Changed the program to accept the journal number with
character which is generated by the year end program.
None None
Detail Account Cost
Report {FGLOR1-28}
Increased the description field length.
None None
Query Ledger
Transactions {FGLO-
8}
Program catered for special characters None None
46
ITS Integrator 4.1
Build 43 Release Notes
2.10 Stores
Menu Changes Made Install Script User Action
Stock Taking Report
{FPMOR4-6}
When user selects a specific store, report shows all the
other stores sections; The system must only show
sections on the selected store. Change was done so that
the sections prompt is sensitive to what is selected on
store code.
None None
2.11 Electronic Banking
Menu Changes Made Install Script User Action
Convert File
(Standard Bank Cats)
{FEBC-11}
The program {FEBC-11} was going into an infinite loop if
the user forgets to enter the file name together with the
file path. We have changed the program to give the
relevant error message when the file name is not part of
the path entered.
None None
Match Electronic
Bank Stmt {FCBO-22}
Expanded error message to show bank reference,
transaction type and amount of transactions with the
error.
None None
2.12 Assets System
Menu Changes Made Install Script User Action
Create Bulk Asset
Register {AOPS-12}
User received an error when allocating purchase price for
a bulk order. Program was fixed/corrected to increase
None None
47
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
the field length to take up to 4000 characters in order to
link invoices
Reversal Of Assets
Depreciation {AGRAP-
1}
Rollback depreciation program was adjusting reversal of
depreciation more than once. Depreciation rollback
procedure was corrected to enable adjusting of reversal
of depreciation only once.
None None
Update Purchase
Price {AGRAP-5}
Changed the program to also look into Invoice (I') and
cheque ('Q'). When a Manual Purchase is added/Update
to the asset and an Invoice exists.
None None
Account List Codes
{FCSOR1-4}
Report was showing the database column names. Fix was
done to show descriptive headings.
None None
2.13 Contact Management System
Menu Changes Made Install Script User Action
Contact Management System discontinued from INT41
onwards
None Please notify
relevant
departments
in your
institution
that may
have used the
following
menu options
and revoke
access to
48
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
these
options.
Related Menu
Options :
{KMAIN},
{KCS},
{KMNT},
{KOPS},
{KCSR1},
{KOPSR1},
{KOPSR2}.
49
ITS Integrator 4.1
Build 43 Release Notes
3 HR/Payroll system
3.1 Personnel Standard & iEnabler Leave Systems
Menu Changes Made Install Script User Action
Update Incomplete
Routing with New
Personnel {GROU-9}
SWT Leave Workshop Enhancement
Existing functionality, when updating the responsible
person required to action a Routing Request generated
from Personnel iEnabler has been enhanced. An
automated email notification may now also be sent
(Routing Type ‘KERP’) to the new responsible person
advising them of the Routing Request details for which
they are responsible to action {GROU-2}
None To use this
functionality,
define the
Routing Path
and email
notification
contents by
linking Routing
Type ‘KERP’ on
{GROU-1}.
Run {USERS-8}
to ensure that
manuals reflect
the latest
changes
Maintain Personnel
Seniors/Direct
Supervisors for
Secondary {PBOP-9}
SWT Leave Workshop Enhancement
Enhancement to allow a personnel member to be linked
as a senior to someone, even if not linked as a senior
before.
None
None
3
50
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Physical Disabilities
{PBOP-24}
Enhancement:
Document Storage and export to Excel functionality
added
None
None
Personnel iEnabler
Physical Disabilities
{P00005-15)
Enhancement:
Document Storage added to allow personnel to upload
supporting documentation when adding a personal
Physical Disability. The supporting documentation can
be viewed by HR personnel from the back office {PBOP-
24}
None
None
Health Issues /
Comorbidities Code
Structure {PACS-12}
Enhancement:
New development to store staff with Health Issues /
Comorbidities who may be at a greater risk should there
be a pandemic. Development includes Document
Storage functionality of supporting documents loaded by
the employee through iEnabler functionality when
defining the Health Issue / Comorbidity and also viewing
/ uploading the documents from the back office {PBOP-
29}. A jasper report has been developed to extract the
data, depending on the requirements of a pandemic in
addition to including personnel who are the defined age
and may be at a greater risk.
None None
Personnel with Health
Issues / Comorbidities
{PBOP-29}
Personnel with Health
Issues / Comorbidities
and /or > defined age
at risk with pandemic
{PBOPR1-9}
Personnel iEnabler
Personnel Health
Issues {P00005-30}
Appointments /
Resignations
{PAOPR2-8}
Fixed program and input parameters to cater for
inclusion/exclusion of departments and appointment
types.
None None
51
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Enhancement:
Added Reason for Leaving Code and Description, in
addition to Destination Code and Description to the
report
Secondary
Appointment Detail
{PAOP-2}
Enhancement:
Document storage added to display documents
uploaded through iEnabler Web Appointments
functionality.
None None
Personnel iEnabler
Leave:
View All Leave
Records {P00004-15}
Enhancement:
New iEnabler functionality for authorised personnel to
view iEnabler Leave Applications and not just those
applications that were placed on Hold.
None None
Personnel Service
Records {PBOP-2}
History Appointment
Type Code Structure
{PACS-11}
Enhancement:
New functionality to store Appointment Types no longer
in user as a History Appointment Type to retain the
details of it
None Run {USERS-8}
to build the
updated
manual
Personnel Biographical
detail {PBOP-1}
Enhancement:
Added new UIF Employment Status Codes and
Descriptions.
None Run {USERS-8}
to build
Manuals. Appoint Pay By Claim
Personnel {PAOP-3}
Maintain Examiner
Detail {SEXAM-8}
Personnel Student Fee
Deduction Calculation
report {PSOPR1-13}
Enhancement:
New reports created
Personnel Studying who have no Student Number
entered in {PSDOP-19} and {PSOPR1-12}.
None Run {USERS-8}
to build
Manuals.
52
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Senior Linked to
Personnel {PBOPR1-
33}
Enhancement:
New report to list all in-service personnel and the senior
that is defined for them on Biographical Details {PBOP-1}
None Run {USERS-8}
to ensure that
manuals reflect
the latest
changes
Leave Credit
Calculation {PLOP-2}
Enhancement:
Added two batch prompts to cater to the selection of
Leave Package and Leave Type.
None Run {USERS-8}
to ensure that
manuals reflect
the latest
changes
Personnel Biographical
{PBOP-1}
Enhance printing details for the Departmental
Secretaries and the Facility Departments if number is
large.
None None
Personnel Biographical
{PBOP-1}
Update of Manuals for enhancement to generate an
automated email notification when appointing and / or
resigning personnel.
Script included for Appointment Table {PACS-1} for new
Routing Type Notifications
None Run {USERS-8}
to ensure that
manuals reflect
the latest
changes
Appointment Types
{PACS-1}
eRecruitment
Subsystem {PMAIN-
11}
Enhancement: eRecruitment
The eRecruitment system provides the Institution with
the functionality to handle the process of recruiting and
appointing applicants. This includes, identifying jobs
vacancies, analysing job requirements, requesting a
position to be advertised through iEnabler, Approval of
the Advert through iEnabler, placement of the advert on
the institution’s web site, receiving electronic
None None
eRecruitment
Operational Menu
{PER-1}
Approval and
Placement of Advert
53
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
on eRecruitment
{PERO-1}
applications, reviewing applications and applying ratings
using score criteria, opening applicants to be viewed by
the Selection Committee on iEnabler, shortlisting,
interviewing and appointing them into the Personnel
System.
Selection Committee
per Post/Advert Code
{PERO-2}
Advert Platforms per
Post/Advert Code
{PERO-3}
Maintain
eRecruitment Stored
Documents {PERO-4}
eRecruitment Code
Structure Menu {PER-
2}
Advert generic
Information {PERC-1}
Advert Design {PERC-
2}
Advert Question
Groups {PERC-3}
Advert Answer Type
Code Structure {PERC-
4}
Link Advert Questions
to Question Groups
Code {PERC-5}
54
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Link Advert Groups to
Advert Codes {PERC-6}
Placement of Advert
Platform Code
Structure {PERC-7}
Selection Committee
Role Type Code
Structure {PERC-8}
Selection Committee
Requirements {PERC-
9}
iEnabler Advert
Routing Process
Approval Rules {PERC-
10}
eRecruitment Report
Menu {PER-3}
Duplicate Advert
Design {PERR-1}
Copy Question
Groups/Questions
{PERR-2}
eRecruitment
Applicant Menu {PER-
4}
55
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
eRecruitment
Applicant Details
{PERA-1}
View Applicant Score
Results {PERA-2}
Applicant Score
Results – Additional
Questionnaires {PERA-
3}
eRecruitment
Applicant report Menu
{PER-5}
Archive History
eRecruitment
Applicants {PERAR-1}
eRecruitment
Selection {PER-6}
Applicants per Advert
Code {PERS-1}
Maintain Score
Criteria for Standard
Application Form &
Calculate Applicant’s
Scores {PERS-2}
56
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Calculation of
Selection Status
Ratings {PERS-3}
Applicant’s Scores,
Selection Ratings,
Interview Selection
{PERS-4}
Selection Committee
& Shortlisting Meeting
Details {PERS-5}
Email Interview Details
to Shortlisted
Applicants {PERSR-1}
Email Unsuccessful
Applicants not
Shortlisted {PERSR-2}
Email Unsuccessful
Shortlisted Applicants
{PERSR-3}
Bulk Update of
Applicant Statuses
{PERSR-4}
iEnabler functionality:
Application to
Advertise a Post
{P00021-1}
57
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Approval of
Application to
Advertise a Post
{P00021-2}
Approval of Advert
Contents to be placed
on eRecruitment
{P00021-3}
Personnel Biographical
{PBOP-1}
Script linked to populate Gender LOV None. None.
Medical Aid / Group
Insurance
{PAOP-5}
Correction to existing validation, to ensure there is an
applicable service record when a start or end date is
being inserted with a new record / updated.
None None
iEnabler Appointment
Approvals {P00008-1}
Created script to ensure that iEnabler menu options are
not marked as 'FORBIDDEN' or declined when the user
has access to use them.
None None
Leave Application
{P00004-1}
Correction to existing validation. Changed web leave
application package to allow users to go into any debit
balance if the 'Max Days in debit is NULL'. If it contains
ANY value, that value will be applied to the validation.
None None
Appoint Pay-By-Claim
Personnel {PAOP-3}
Changed program to validate the number of existing
personnel in a post vs. the number allowed, as defined
for the post on {PPEO-1}
None None
Statistics on Leave
Taken {PLOPR1-5}
Exclude Leave records generated from Personnel
iEnabler when Batch Prompt is entered to show Manual
leave records.
None None.
58
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Personnel Service
Records {PBOP-2}
Corrected the validation to allow a new service record to
be created for Promotion/ New Conditions where the
same Post Code is used.
None None
Personnel iEnabler
Leave:
Maintain Leave Hold
{P00004-7}
iEnabler package allows a maximum of 1000 records to
be queried and viewed at a time. Message added if the
maximum number of records is exceeded, the user must
refine the search criteria.
None None
Bulk Transfer of Fund
Membership {PAOP-9}
Bulk ending and starting of funds:
1. Fixed printing of fund codes on heading
2. Fixed checking for active fund codes
None None
Leave Cancellation
{P00004-2}
Correction to validation when cancelling iEnabler Leave
Application Cancellation when leave start date is in the
past.
None None.
Bulk Update of
Personnel Ind. {PAOP-
7}
Corrected batch prompt on {Batch-2} and test for campus
in main select.
None None
Bulk Transfer of Fund
Membership {PAOP-9}
Corrected error in program.
None None
Consolidate Leave
Records {PLOP-3}
Correct error in program and print heading before totals
in report if no data is found.
None None
Additional Days to be
Calculated based on
Service period {PLCS-
5}
Menu Options were not displayed on all client’s
environments. Menu Instruction script released.
None None
59
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Restriction of Leave
Days based on Service
Period {PLCS-6}
None None
Link Leave Package to
Appointment Types
{PLCS-7}
None None
Reason for not lifting
leave On-Hold {PLCS-
8}
None None
Additional Leave
Calculation {PLOP-12}
None None
Bulk Import Link OFO
code to Person {POFO-
7}
Script created for parent link menu {PMAIN-16} None None
Appointment Types
{PACS-1}
Correction to display of the LOV for Mode of
appointment.
None None
Maintain User
Restrictions {PAMT-1}
Link Script to create LEAV user restriction code for LOV in
{PAMT-1}. This provides functionality for authorised
personnel to view iEnabler Leave records (i.e. Senior’s
Senior) and not just the senior linked to the staff member.
None None
Personnel Contact and
Address {PBOP-14}
Duplicate check on Communications type (initially
reported on email address), did not allow auto-update of
previous communication type record.
Fixed future-end date communications record end date
to new start date -1.
None None
60
ITS Integrator 4.1
Build 43 Release Notes
3.2 Payroll System
Menu Changes Made Install Script User Action
Payroll Salary Calc
Methods: I and E
Enhancement:
Development has been done on standard programs for
GHANA clients to calculate PAYE on Overtime as per
GHANA legislation.
None None
3rd Party Tape
Generation {FPRN-
30}
Enhancement:
Added functionality to calculate and deduct commission
from 3rd party payments.
Added functionality to automated postings of 3rd Party
Payments to the GLA’s.
Moved Beneficiary Banking Details from {FPRC-7} to a
separate Menu Option {FPRC-9}
None None
Management Report
Structure {FPRC-7}
None None
Beneficiary Banking
Details {FPRC-9}
None None
Details of Summary
Postings – 3rd Party
Payments {FGLPR1-5}
None None
Detail of Sum Posting
(PR) {FGLPR1-2}
Enhancement:
Batch Prompt Posting Date changed from a single date
field to allow a posting Date Range to be entered.
None None
Logfile of Event Log
File {FPRMR1-5}
Enhancement:
New log file for changes made to System Control File
{FPRM-2}
None Run {USERS-
8} to see the
updated
manual
Audit Trail of Banking
Detail Changes
{FPRNR1-32}
Enhancement: None Run {USERS-
8} to build the
61
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
New log file for changes made to Banking details on Fixed
Salary details {FPRI-1}.
updated
manual.
Personnel Banking
Details {FPRI-14}
Program enhanced to force Bank Account Holder Title,
Name, Surname and ID / Passport number to be entered,
when the Account Type is Joint or Other.
None None
Unapproved /
Approved But not
Final Claims {FPRIC-
5}
Enhancement:
Enhancement on {FPRIC-5} Unapproved/Approved but
not final claims report
Add additional information to report :
a. Primary Department Description (of Post linked
to Secondary Contract)
Responsible Person for unapproved claims i.e. Title,
Initials, Surname, primary email address for last sequence
number of Routing Request Number 2. Appointment
Contract Claims (p00011-1} Display Department
Description, not Department Code.
None None
Salary-Related Audit
Trail {FPRNR1-27}
If a record was deleted but the change was cancelled and
not committed, it was written to the logfile, this has been
corrected.
Pay frequency now displays on the audit trail when it has
been changed on {FPRI-1}
None None
Calculate Interest
{FARS-3}
Ensure that page headings and end of report is still printed
even if no records were picked up for which interest must
be calculated.
None Client to
activate loan
code 2 for
employee
62
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
and re-run
{FARS-3} and
{FARS-5} to
action.
iEnabler Payslips
{P00005-25}
Update to iEnabler Payslip Manual None Run {USERS-
8}
to build the
manuals
iEnabler Tax
Certificates (SA
Clients only) {P00005-
26}
Update to iEnabler Tax certificate Manual None Run {USERS-
8} to build the
manuals
Maintain Claims
{FPRIC-1}
iEnabler Secondary Contract Claims Manuals updated for
development done to allow claims to be submitted in a
Date and Time format.
None
Run {USERS-
8} to build the
manuals
Code Structure to
Define iEnabler Claim
Rules {PACS2-14}
Maintain System
Operational
Definitions {FPRM-9}
Secondary Contract
Claims {PAOP-2}
iEnabler Claims
{P00003-6}
Salary Tran. after
Resignation {FPRIV-2}
Changed program to make provision for fortnightly paid
personnel where a fortnightly cycle might be entered.
None None
W.as.8 Report - New
format {FPRY-7}
Correction to the calculation of the projection value
entered in the Batch prompt.
None None
63
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Earning/Deduction
Types {FPRG-6}
Correction to allow a value using 3 decimals points to be
entered and saved in field 6.
None None
Calculate Budget
Values {MSBOP-2}
Correction to the calculation of Bonus in the budgeting
process.
None None
Maintain Claims
{FPRIC-1}
Re-release programs to ensure that the latest version of
programs exists on client’s environments.
None None
List
Appointments/Claims
{FPRICR1-1}
None None
Validate Direct Senior
on Secondary
Contracts {FPRIC-6}
Changed contract number from Numeric to Alpha 15.
None None
Namibian Paye
Certificates
{FPRNAM-2}
Validation corrected and reported when Fixed Tax Rate
Ind has changed within a pay cycle.
None None
Print Namibia PAYE
Certificates
{FPRNAM-4}
Added residential address to csv file, it was only displayed
on txt file.
None None
Fixed Salary Details
{FPRI-1}
Pay frequency 'W' changed to ‘F’ Fortnightly
Calc program has also been modified to allow for
Fortnightly calc.
None None
Generate Irp5s and
It3a {FPRT-1}
Program correction for reporting of ETI in months 01 and
02.
None None
Compensation
Summary/Detail
{FPRIR2-4}
Changed program and prompt, it will now make provision
for up to a value of 11 or STATS cat.
None None
64
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Print Namibia PAYE
Certificates
{FPRNAM-4}
Added Other Allowance to Namibian csv file. None None
Personnel Banking
Details (Authorise)
{FPRI-14}
Additional Mandatory fields added where account holder
relationship is Joint or 3rd Party. The fields added are
Account Holder Surname, Title, Initials and Account
Holder ID/Passport/Company Registration Number.
None None
Compensation
Summary/Detail
{FPRIR2-4}
Program only makes provision for stats category up to 9.
Stats Category able to accommodate up to 11 on the
batch prompt.
None None
Detail per
Earning/Deduction
{FPRNR1-6}
Correction to sort order of report when Numerical is
selected in Batch prompts.
None None
Audit Log - Authorise
Banking Detail
{FPRNR1-29}
Corrected the Authorise User and Process User to show in
the correct columns.
None None
Creation/Re-Creation
of Uif File {FPRN-28}.
Corrected program, that if a negative UIF contribution is
calculated, that the record will not appear on the report
or the file. This will be reported on the validation report.
The calc report will also be investigated whilst latest SARS
changes are being built in, to ensure that a negative UIF
contribution will not be calculated.
None None
iEnabler Payslips
{P00005-25}
Provision for overlapping of department name and pay
point on payslip style sheet that contains letterhead and
not logo.
None None
65
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Print Payslips {FPRN-
8}
None None
Monthly Tax
Schedule for GRA
{FPRGH-1}
Development has been done on standard programs for
GHANA clients to report the PAYE calculated as a sperate
transaction to standard PAYE on overtime as per GHANA
legislation.
None None
66
ITS Integrator 4.1
Build 43 Release Notes
4 General System
4.1 General Code Structures
Menu Changes Made Install Script User Action
External Conversion
Codes {GOPS-21}
Program for prompt with Invalid Value message
on Internal Code field for External Body HMS,
External Code Type MAT.
The program was corrected by adding the
select to the List of Values (LOV) that would
return the Matric Type Codes for External Body
HMS, External Code Type MAT
None None
Maintain Email Groups
{GCS2-19}
Updated the manual with new images.
None None
Department Codes {GCS-
4}
Upon insert of record, the clearing of fields has
been corrected.
None None
Language Codes {GCS-6}
Added Field - ISO Language
• Updated the manual and image with
the ISO Language field.
None None
Maintain Service Provider
Account Information
{GSMSAPI-1}
Updated the manual and image to show the
indicator field.
None None
4
67
ITS Integrator 4.1
Build 43 Release Notes
Menu Changes Made Install Script User Action
Link Users to Functions
{USERS-3}
Created duplicate button on {USERS-3} and
{GOPS-4}
None None
Forgot Password Q & A
{USERS-17}
The manual was created so clients can create
their own password questionnaire.
None None
Created a new functionality on back office to
enable staff to reset their ITS/OID password
None None
Personnel Contact and
Address {PBOP-14}
• Added validation that restrict the
insertion of semicolon on the email and
before and after @ sign i.e (;@ or @;).
• Added another validation that does not
allow spaces on the email address as
well.
• Email only allows alpha numeric values
at the beginning of the email.
None None
Maintain Service Provider
Account Information
{GSMSAPI-1}
Updated {GSMSAPI-1} manual image to show
the indicator field. Update the indicator field on
the manual.
None None
Maintain a Routing
Request {GROU-2}
Where Recipient consist of more than one
email address, split and validate them one-by-
one in order to stop the process of trying to
send to invalid address.
Write an Error record in {GROU-2} when there
is a problem with Email Address, to assist client
and correct Email Address if not according to
global standard for Email Address.
None None
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Menu Changes Made Install Script User Action
When “Forgot Password” button on landing
page is clicked, email with temporary password
is not sent to the user.
The solution was added to eliminate trailing
spaces from Email Address as spaces are
treated as characters. These trailing spaces
causes Email Address to be Invalid.
None None
Created a menu script {USERS-17} for the
forgot Password Question and Answer button
in More Option to call the program.
None None
4.2 User Access, Batch, Printers and ID Cards
Menu Changes Made Install Script User Action
Schedule Programs
{BATCH-8}
The Batch prompt for Parameter selected
from {USERS-1} is defined as ‘P – Protected’.
This type of Batch Prompt is converted to
Asterisks (****) since they are used for
passing Pin/Password by the Finance
Department. They are converted to Asterisks
for security if one views Batch Request Answer
{BATCH-14}.
Changed the Prompt for Parameter to be
Hidden instead of Protected.
None None
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Menu Changes Made Install Script User Action
Email Address Validation
Function
Change the email address validation to
prevent “.” character to be used after “@” or
“;” in the email address.
None None
4.3 Space System
Menu Changes Made Install Script User Action
Building Codes {SPCS-
4}
An icon will display next to the Gross Area with the
warning message 'Total Active Area exceeds the Gross
Area' when the user hovers over the icon.
None None
Copy Structure for
STATS
{SPOPS-6}
Create Install script to re-instate batch prompt for
{SPOPS-6} to solve problem with Queue code.
None None
4.4 Data Dictionary Definitions (DBASS)
Menu Changes Made Install Script User Action
Maintain System
Information {DMAIN-1}
New development to enable DBAS to handle
table codes of four characters with full table
names of eight characters.
None None
Maintain Object
Information {DMAIN-15}
The List of Values has been modified on Object
Type to provide for types for BFILE and
HTTPURI.
None None
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Menu Changes Made Install Script User Action
Database changes were completed for a new
validation engine to provide information on
the integrity of the data in the system.
None None
This task contains database changes for a new
validation engine to provide information on
the integrity of the data in the system.
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5 Jasper Reports
5.1 Student System
Menu Changes Made Install Script User Action
Print Admission Status
{SNAPP2-2}
Conversion of standard report to Jasper. None None
Print Academic
Struct/Validation Log
{SMNTL-5}
Conversion of standard report to Jasper.
The manuals were revised accordingly.
None None
Print Full Biographical
Detail {SREGR-5}
Convert {SREGR-5} Print Full Biographical
Detail to Jasper The Report was replaced with
4 separate reports:
{SREGR5-1} “ Print Full Biographical for
Applicants
{SREGR5-2} “ Print Full Biographical for
Registered Students
{SREGR5-3} “ Print Biographical Summary for
Applicants
{SREGR5-4} “ Print Biographical Summary for
Registered Students
None Run {USERS-8} in
order to build
online manuals
Residence Report
{SREGR2-1}
Converted {SREGR2-1} Residence Report to
JASPER.
None None
5
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Menu Changes Made Install Script User Action
Manuals are reviewed and menu instruction
changed.
Personnel Not In Service
{SACAD1-27}
Conversion of standard report to Jasper. None None
Print Qualifications
Awarded {SSTUR2-7}
Conversion of standard report to Jasper.
None None
Exam Paper List {SSTUR1-
1}
Conversion of standard report to Jasper.
None None
Marks/ Exam. Admission
Validate {SSTUD2-21}
Conversion of standard report to Jasper.
None None
Application log (SNAPPA-
20)
Conversion of standard report to Jasper.
5.2 Finance System
Menu Changes Made Install Script User Action
Maintain Major Area
Codes {STMNT-8}
Major Area codes were previously maintained
by Adapt IT in a background table. Previous
Code, Start Year, End Year and Status
Description fields were added to the code
structure table in 2010 to distinguish between
different sets of codes.
Updated manual to reflect the changes on Major
Area code.
None None
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Menu Changes Made Install Script User Action
The view M16v was not showing web requests
that had not been approved.
• Updated code so that the web requests
where the budget control has been done
can show on the view.
None None
CASEWARE Interface Create NEW CASEWARE Cost Centre level views
to be run only from JASPER reporting.
Reports to Run:
1. CW_PRIO_PRIO_YR_BUDGET_DATA_CC
2. CW_PRIO_PRIO_YR_ACTUAL_DATA_CC
3. CW_PRIOR_YEAR_BUDGET_DATA_CC
4. CW_PRIOR_YEAR_ACTUAL_DATA_CC
5. CW_CURRENT_YEAR_BUDGET_DATA_CC
6. CW_CURRENT_YEAR_ACTUAL_DATA_CC
7. CW_CURRENT_COMMITMENTS_CC
None Run the reports
on Jasper and
export to
CASEWARE
software in
EXCEL format
Audit Log - Authorise
Banking Details {FCTMR1-
8}
This option is converted to Jasper report to
allow the user to run report for large volume
data.
None None
5.3 HR/Payroll system
Menu Changes Made Install Script User Action
Print Leave Records
{PLOPR1-1}
Conversion of standard report to Jasper.
None None
Leave Records Audit
Trail
Conversion of standard report to Jasper.
None None
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Menu Changes Made Install Script User Action
{PLOPR1-3}
WEB Leave report
{PLOPR1-8}
Conversion of standard report to Jasper.
None None
Print Individual E/D
Detail {FPRIR1-21]
Conversion of standard report to Jasper.
None Run {USERS-8}
Personnel Salary List
{FPRIR1-4}
Conversion of standard report to Jasper.
None Run {USERS-8}
Earning/Deduction
Validation {FPRIR1-5}
Conversion of standard report to Jasper.
None Run {USERS-8}
Variance Report
{FPRNR2-5}
Conversion of standard report to Jasper.
None None
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6 Need help?
Contact Points
Address 152 14th Rd
Noordwyk, Midrand
1687
Telephone +27 10 494 0000
Email EDU.material_development@adaptit.co.za
EDU.Stud_support@adaptit.co.za
tvethelpdesk@adaptit.co.za
Website http://support.itsintegrator.com