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REVIEW OF PLANNING ANDREVIEW OF PLANNING AND
SCHEDULINGSCHEDULING
ENGR 281ENGR 281
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OUTLINEOUTLINE
BASIS FOR PLANNING & SCHEDULINGBASIS FOR PLANNING & SCHEDULING
PROCEDUREPROCEDURE
METHODSMETHODSGANNT CHARTGANNT CHART
CRITICAL PATHCRITICAL PATH
USES FOR SCHEDULEUSES FOR SCHEDULE
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PLANNING & SCHEDULINGPLANNING & SCHEDULING
FUNDAMENTAL ENGINEERINGFUNDAMENTAL ENGINEERING
FIRST DO THE PROBLEM ANALYSISFIRST DO THE PROBLEM ANALYSIS
THEN DEVELOP A SOLUTION TO THETHEN DEVELOP A SOLUTION TO THEDEFINED NEEDSDEFINED NEEDS
SPECIFY OBJECTIVESSPECIFY OBJECTIVES
DETERMINE ACTIVITIES & RESOURCESDETERMINE ACTIVITIES & RESOURCES
PRESENT RESULTS IN A SCHEMATIC THATPRESENT RESULTS IN A SCHEMATIC THATCAN BE USED BY THE TEAMCAN BE USED BY THE TEAM
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OBJECTIVES FOR PLANNING ANDOBJECTIVES FOR PLANNING AND
SCHEDULINGSCHEDULING EFFECTIVE TIMEEFFECTIVE TIME
MANAGEMENTMANAGEMENT
OPTIMZE SEQUENCE OFOPTIMZE SEQUENCE OFEVENTSEVENTS
DEFINE NECESSARYDEFINE NECESSARYRESOURCESRESOURCES
monthITOR PROJECTmonthITOR PROJECTPROGRESSPROGRESS
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PROJECT/THESIS PLANNINGPROJECT/THESIS PLANNING
PROBLEM DEFINITIONPROBLEM DEFINITION -- SPECIFYSPECIFYHYPOTHESIS AND OVERALL OBJECTIVESHYPOTHESIS AND OVERALL OBJECTIVES
DEVELOP SOLUTIONSDEVELOP SOLUTIONS -- DETERMINEDETERMINEMETHODS TO TEST HYPOTHESISMETHODS TO TEST HYPOTHESIS
TRANSFER INFORMATION TO A SCHEDULETRANSFER INFORMATION TO A SCHEDULE DETERMINE HIERARCHYDETERMINE HIERARCHY
DEFINE RESOURCE REQUIREMENTSDEFINE RESOURCE REQUIREMENTS
MONITOR PROGRESS OF PROJECT/THESISMONITOR PROGRESS OF PROJECT/THESIS
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PRIMARY COMPONENTS IN APRIMARY COMPONENTS IN A
PROJECT/THESIS SCHEDULEPROJECT/THESIS SCHEDULE ACTIVITIESACTIVITIES
SPECIFIC FUNCTIONSPECIFIC FUNCTION
FINITE DURATIONFINITE DURATION
DETERMINE LINKAGEDETERMINE LINKAGE
SPECIFY RESOURCE REQUIREMENTSSPECIFY RESOURCE REQUIREMENTS
MILESTONESMILESTONES TARGET DELIVERABLESTARGET DELIVERABLES
0 DURATION0 DURATION
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EXAMPLE FOR CLASS ACTIVITYEXAMPLE FOR CLASS ACTIVITY
DEVELOP ADEVELOP APLAN TO GETPLAN TO GET
A NEWA NEW
PRODUCT TOPRODUCT TOMARKETMARKET
USE THE DATAUSE THE DATAPROVIDED INPROVIDED INTHIS CHARTTHIS CHARTTO CREAT ATO CREAT AGANNT CHARTGANNT CHART
ACT. NO.
ACTIVITY
DESCRIPTION DURATION PREDECESSORS
1
Decide to
Investigate New
Product 0 days
2 New Product Design 6 months 1
3 Market Analysis 2 months 1
4
Design Production
System 3 months 2
5AssembleProduction System 3 months 4
6
Produce Initial
Samples 1.5 months 5
7 Product Testing 3 months 6
8
Develop Sales
Brochure 2 months 2,3
9
Detailed Cost
Analysis 1 month 4
10 Train Sales Staff 2 months 3,8
11
Develop Final
Pricing 1 month 10,9
12
Corporate Project
Report 1 month 3,9,7
13
Initial Sales
Contacts 2 months 11,6,7
14
Receive Initial
Orders 0 days 13
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TYPICAL GANNT CHARTTYPICAL GANNT CHART
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CPM (CRITICAL PATH METHOD)CPM (CRITICAL PATH METHOD)
USES NODES FOR EVENTS (ACTIVITIESUSES NODES FOR EVENTS (ACTIVITIESAND MILESTONES)AND MILESTONES)
ACTIVITIES ARE CONNECTED WITHACTIVITIES ARE CONNECTED WITHARROWSARROWS
CRITICAL PATH IS DEFINED TOCRITICAL PATH IS DEFINED TODETERMINE MINIMUM TIME TODETERMINE MINIMUM TIME TOCOMPLETE PROJECTCOMPLETE PROJECT
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CRITICAL PATHCRITICAL PATH
SEQUENCE OF EVENTS WITH ZEROSEQUENCE OF EVENTS WITH ZEROFLOATFLOAT
CONTROLS MINIMUM TIME TO COMPLETIONCONTROLS MINIMUM TIME TO COMPLETIONNONNON--CPM ACTIVITIES HAVE FLOAT AND CANCPM ACTIVITIES HAVE FLOAT AND CAN
PARALLEL CPM ACTIVITIESPARALLEL CPM ACTIVITIES
CAN BE USED TO OPTIMIZE USE OFCAN BE USED TO OPTIMIZE USE OF
RESOURCES AND TIME FOR THERESOURCES AND TIME FOR THEPROJECTPROJECT
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TRANSFER THE DATA TO ATRANSFER THE DATA TO ANETWORK DIAGRAMNETWORK DIAGRAM
NOTE EACH ACTIVITY AND MILESTONE ARE NODESNOTE EACH ACTIVITY AND MILESTONE ARE NODES START/FINISH AND DURATION ARE LISTED ON EACHSTART/FINISH AND DURATION ARE LISTED ON EACH
NODE SYMBOLNODE SYMBOL
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TYPICAL NETWORK DIAGRAMTYPICAL NETWORK DIAGRAM
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FOR EXAMPLEFOR EXAMPLE
CPM ACTIVITYCPM ACTIVITY
NONNON--CPM ACTIVITYCPM ACTIVITY
LATE START ASSUMESLATE START ASSUMESALL SUBSEQUENTALL SUBSEQUENT
ACTIVITIES USE ZERO FLOATACTIVITIES USE ZERO FLOAT
ACTIVITY 1 New Product Design
DURATION 6 months
EARLY START 1-Feb-10
LATE START 1-Feb-10
ACTIVITY 8 Develop Sales Brochure
DURATION 2 months
EARLY START 19-Jul-10
LATE START 20-Dec-10
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RESOURCE ALLOCATIONRESOURCE ALLOCATION
ANALYSIS OF A SCHEDULE ALLOWSANALYSIS OF A SCHEDULE ALLOWSCOORDINATION TO ASSURECOORDINATION TO ASSUREEFFECTIVE USE OF RESOURCESEFFECTIVE USE OF RESOURCES
ELIMINATE PEAKS, VALLEYS DUE TOELIMINATE PEAKS, VALLEYS DUE TOMOBILIZATION ANDMOBILIZATION ANDDEMOBILIZATION OF RESOURCESDEMOBILIZATION OF RESOURCES
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RESOURCE ALLOCATIONRESOURCE ALLOCATIONExampleExample
HIGH ALLOCATION AT STARTREDUCTION/INCREASE SEQUENCE DAYS 3,4, AND 5
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RESOURCE ALLOCATIONRESOURCE ALLOCATIONExampleExample
BY REARRANGING JOB SEQUENCE THE FOLLOWING IS POSSIBLEBY REARRANGING JOB SEQUENCE THE FOLLOWING IS POSSIBLE
1. NOTE THE MAXIMUM REQUIREMENT IS REDUCED1. NOTE THE MAXIMUM REQUIREMENT IS REDUCED
2. THERE IS A SINGLE INCREASE/REDUCTION SEQUENCE2. THERE IS A SINGLE INCREASE/REDUCTION SEQUENCE
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EXAMPLE OPTIONSEXAMPLE OPTIONS ASSUMING THATASSUMING THAT
ADDITONAL FUNDSADDITONAL FUNDSWERE AVAILABLEWERE AVAILABLE
AND THEY COULDAND THEY COULDREDUCE THEREDUCE THEDURATION OF EACHDURATION OF EACH
ACTIVITY ASACTIVITY ASNOTED, DETERMINENOTED, DETERMINEHOW THEY SHOULDHOW THEY SHOULDBE ALLOCATED ANDBE ALLOCATED ANDTHE IMPACTTHE IMPACT
ACT.
NO.
ACTIVITY DESCRIPTION ORIGINAL
DURATION
% IMPACT
ADDITIONALFUNDS
1
Decide to Investigate New
Product 0 days 0
2 New Product Design 6 months 20
3 Market Analysis 2 months 75
4 Design Production System 3 months 25
5
Assemble Production
System 3 months 15
6 Produce Initial Samples 1.5 months 10
7 Product Testing 3 months 15
8 Develop Sales Brochure 2 months 75
9 Detailed Cost Analysis 1 month 50
10 Train Sales Staff 2 months 20
11 Develop Final Pricing 1 month 75
12 Corporate Project Report 1 month 50
13 Initial Sales Contacts 2 months 10
14 Receive Initial Orders 0 days 0
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CHECK OPTIONSCHECK OPTIONS INITIALLY IGNORE NONINITIALLY IGNORE NON--CPM ACTIVITIESCPM ACTIVITIES
CHECK IMPACT BY USING FUNDS ON CRITICAL PATH ITEMS ONECHECK IMPACT BY USING FUNDS ON CRITICAL PATH ITEMS ONEAT A TIMEAT A TIME ORIGINAL END DATE IS 01JUL11ORIGINAL END DATE IS 01JUL11
THE ANALYSIS INDICATES THE MONEY SHOULD GO IN ACTIVITY 2THE ANALYSIS INDICATES THE MONEY SHOULD GO IN ACTIVITY 2
ACT.
NO.
ACTIVITY DESCRIPTION ORIGINAL
DURATION
(month)
% IMPACT
ADDITIONAL
FUNDS
ADJUSTED
DURATION
(month)
NEW END
DATE
2 New Product Design 6 20 4.8 30-May-11
4
Design Production
System 3 25 2.25 10-Jun-11
5
Assemble Production
System 3 15 2.55 20-Jun-11
6 Produce Initial Samples 1.5 10 1.35 28-Jun-11
7 Product Testing 3 15 2.55 20-Jun-1113 Initial Sales Contacts 2 10 1.8 27-Jun-11
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SCHEDULE USE DURINGSCHEDULE USE DURINGCOMPLETION OF PROJECTSCOMPLETION OF PROJECTS
AGENDA FOR MEETINGS WITHAGENDA FOR MEETINGS WITHTEAM & COMMITTEETEAM & COMMITTEE
FREQUENT TRACKING OFFREQUENT TRACKING OFPROGRESS SO EFFORT CAN BEPROGRESS SO EFFORT CAN BEOPTIMIZEDOPTIMIZED
TYPICAL CONTROL GANNTTYPICAL CONTROL GANNTFOLLOWSFOLLOWS
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CONTROL OF PROJECTSCONTROL OF PROJECTSID Task Name Duration Start Finish
1 Decide on Appropriate Project 4 d ays Mon 16-02-04 Thu 19-02-04
2 Check previous work in our lab 3 days Mon 16-02-04 Wed 18-02-04
3 Check prev ious work in ot her labs 3 day s Mon 16-02-04 Wed 18-02-04
4 Select a project 1 day Thu 19-02-04 Thu 19-02-04
5 Determine Project Activities 5 days Fri 20-02-04 Thu 26-02-04
6 Complete Design 2 days Fri 20-02-04 Mon 23-02-04
7 Det ermine N ecessary H ardware and
Materials
1 day Tue 24-02-04 Tue 24-02-04
8 Locate Assembly Help 3 days Tue 24-02-04 Thu 26-02-04
9 Locate Materials Preparation Help 3 days Tue 24-02-04 Thu 26-02-04
10 Locate Demonstration Assistance 3 days Tue 24-02-04 Thu 26-02-04
11 Obtain Hardware 3 days Wed 25-02-04 Fri 27-02-04
12 Locate Existing Equipment 2 days Wed 25-02-04 Thu 26-02-04
13 Prepare Equipment P.O.'s 1 day Wed 25-02-04 Wed 25-02-04
14 Prepare Materials P.O.'s 2 days Wed 25-02-04 Thu 26-02-04
15 Approv al and Receipt 1 day Fri 27-02-04 Fri 27-02-04
16 Assemble Apparatus 3 days Fri 27-02-04 Tue 02-03-04
17 Assemble Av ailable Equipment 1 day Fri 27-02-04 Fri 27-02-04
18 Assemble New Equipment 2 day s Mon 01-03-04 Tue 02-03-04
19 Prepare Materials 2 days Mon 01-03-04 Tue 02-03-04
20 Receiv e and check ordered materials 1 day Mon 01-03-04 Mon 01-03-04
21 Prepare Test batches 1 day Tue 02-03-04 Tue 02-03-04
22 Develop Software 3.5 days Fri 27-02-04 Wed 03-03-04
23 Prepare Display Boards 2 days Fri 27-02-04 Mon 01-03-04
24 Develop Presentation 0.5 day Fri 27-02-04 Fri 27-02-04
25 Rehearse Presentation 0.5 day Wed 03-03-04 Wed 03-03-04
26 Presentation 3 days Wed 03-03-04 Fri 05-03-04
27 Prepare Materials 1 day Wed 03-03-04 Wed 03-03-04
28 Final Test 1 day Thu 04-03-04 Thu 04-03-04
29 Presentation 0.75 days Fri 05-03-04 Fri 05-03-04
30 Clean-up 0.25 day s Fri 05-03-04 Fri 05- 03-04
31 Collect Award 0 days Fri 05-03-04 Fri 05-03-04
6-02 18-02
-02 18-02
19-02 19-02
20-02 23-02
24-02 24-02
24-02 26-0
24-02 26-0
24-02 26-0
25-02 26-0
25-02 25-02
25-02 26-0
27-02
27-02
27-02
27-02 2
S M T W T F S S M T W T F
15 Feb '04 22 Feb '04
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PRIMARY SOFTWARE PACKAGESPRIMARY SOFTWARE PACKAGES
MICROSOFT PROJECTMICROSOFT PROJECT((http://www.microsoft.com/project/en/uhttp://www.microsoft.com/project/en/us/default.aspxs/default.aspx))
PRIMAVERA PROJECT PLANNERPRIMAVERA PROJECT PLANNER((http://www.oracle.com/us/corporate/achttp://www.oracle.com/us/corporate/ac
quisitions/primavera/index.html )quisitions/primavera/index.html ) http://www.umsl.edu/~rbanis/252/ovrhehttp://www.umsl.edu/~rbanis/252/ovrhe
ads/pptshows/project.pptads/pptshows/project.ppt
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SUMMARYSUMMARY
PLANNING & SCHEDULING AREPLANNING & SCHEDULING AREVALUABLE COMMUNICATION ANDVALUABLE COMMUNICATION ANDMANAGEMENT TOOLS FOR PROJECTSMANAGEMENT TOOLS FOR PROJECTS
PROVIDE AN AGENDA FOR THE PROJECTPROVIDE AN AGENDA FOR THE PROJECT
PROVIDE MEASURE OF PROGRESSPROVIDE MEASURE OF PROGRESS
PROVIDE BASES FOR OPTIMIZATIONPROVIDE BASES FOR OPTIMIZATION