Introduction to Oracle Self Service Human Resources (SSHR) for Manager (MSS)

HOW TO REVIEW AND UPDATE PERSONAL INFORMATION

COMPILED BY: LOLITA PAGARANI

Objectives:

How to login to Oracle Applications

Purpose of Human Resources Self

Service (HRSS)

How to Access Human Resources Self

Service

How to Review Employee Information

New UTRGV (Effective 09/01/2015)

Log-in to myUTRGV through UTRGV home-page: www.utrgv.edu

Click on myUTRGV

New UTRGV (Effective 09/01/15)

Proceed to sign-in with your UTRGV credential (full email address).

Example provided below

SSHR – How to Review and Update Personal Information

Under “Applications” select the Oracle 24/7 icon

HRSS – Purpose and How to Access

The Oracle Self Service Human Resources (SSHR) empowers employees

and managers to access and update their own information online to

facilitate paperless environment, reduce wait time, and streamline

processes

There are two parts of HRSS: Employee Self Service (ESS) and Manager

Self Service (MSS)

To access, on the Oracle Applications Home Page, in the left Main

Menu panel are the UTRGV Employee Self Service and the UTRGV

Manager Self Service (for supervisors only) responsibilities.

Click on the “+” sign to expand the menu options to submenus and

specific functions

HRSS – Oracle Home Page Layout Oracle Home Page has two main sections:

Main Menu – Where different responsibilities are displayed which allow employee different roles based access to Oracle data

Worklist

Different notifications (FYI or action needed) are displayed

Delegation rules can be set to allow other to take actions during employee’s absence

HRSS – Oracle Notifications and/or Actions

As supervisor, you may have notifications needing approval actions; e.g.

employee’s access request, timecards submitted pending for approval,

account certification if Project Manager, etc.

To take follow up action, click on the blue link under the Subject column.

HRSS – Oracle Notifications and/or Actions

Some actions pending have timeout period set, 3, 5 days, etc.

depending on the process. As supervisor, during your absence, you may

want to set up Vacation Rules to delegate your actions needed to

someone else; once timed out, the initiator will have to recreate the

request from scratch and resubmit.

In the Vacation Rule, you can Create Rule for different item type as

trigger to activate the rule.

You could specify the Start and End Dates for the vacation rule.

You have the option to

Delegate – Person who takes action is acting on behalf of you (ownership stays with you)

Transfer – Person who takes action is taking the ownership of his/her action.

MSS – How to Review Employee Information

The UTRGV Manager Self Service Responsibility

MSS – How to Review Employee Information

Manager Self Service has functionality for supervisors to

► Review employees training and EAF (Employee appraisal Form) info

► Review employee job information

MSS – How to Review Employee Information

The following information will be applicable to faculty members only

Faculty Release Time Info

Faculty Salary Spread Election

MSS – How to Review Employee Information

Supervisors can use the Employee’s Compliance / Training / EAF Info

to review employees and their subordinates’ compliance training

history, other training history, as well as EAF (Employee Appraisal

Form) history.

Please click on the Action icon ( ) to see employee’s training info.

MSS – How to Review Employee Information

Supervisors can use the My Employee Information to see direct

reports and their respective reports’ employment/job information, in

a hierarchy structure. This includes Summary Detailed Info – Click on employee name to see more detailed info

MSS – How to Update Employee Information

Supervisors can use the Personal Information Mgr to update direct

reports campus Building, Room and Phone information.

MSS – How to Update Employee Information

MSS – Contact Info for Questions

Please call Human Resources at

Brownsville & Harlingen: 956-882-8205

Edinburg: 956-665-2451

Or email hr@utrgv.edu for assistance should

you have any questions.

Thank you