The Midwest Clinic International Band and Orchestra Conference

Performance TripChicago - December 2017

Agenda

When is the Trip

Trip Activities

Cost of Trip & Timeline

Music Booster President IntroductionFundraising Committee UpdateMidwest

Performance Trip Parent Information Meeting

What is Midwest?

● Held in Chicago● Began in 1946 as a 6 hour meeting of

120 music directors in a YMCA gym● Exists today as the largest conference

of it’s kind with over 17,000+ attendees annually

● Over 40 concerts, 90 clinics, 400+ companies, colleges, and other exhibitors in 75,000 sq. ft. exhibit hall

● Takes place at the McCormick Place Convention Center

● Instrumental Music Teachers ● Fine Arts Administrators ● Professional and Amateur

Musicians ● Military Musicians ● College and University

Teachers, Students and Administrators

● Music Industry Representatives ● Composers and Arrangers ● Grade School and High School

Music Students ● Conductors

What is the Midwest Clinic? Who attends?

● Wide variety of ensembles○ Chamber music groups○ Middle school bands and

orchestras○ High school bands and

orchestras○ Prominent youth orchestras○ College bands and orchestras○ Military bands and orchestras○ International bands and

orchestras■ Australia■ Canada■ China■ Colombia■ Japan

PERFORMANCES AT MIDWEST

● Rigorous and competitive application process○ Audio recordings○ Video recordings○ Professional recommendations○ Past concert programs○ Roster factors

● Familiar performing ensembles include:○ Wootton HS Orchestra (2006)○ HSGTO (2009)○ CMS Band (2009)○ MSGTO (2012)

About Midwest Performance Video

● Being invited to perform at Midwest is a TREMENDOUS honor and something our students should be extremely proud of

When is the trip?

Trip Dates

● Depart early morning December 20

● Return mid-day December 23

Trip activities &“The Midwest Journey”

The Journey...

● Opportunity to work with guests as we prepare

● 1 hour concert program○ Spanning all developmental

levels○ Premier numerous works○ Opportunity to work with

professional soloists and conductor - UPDATE

○ Preview concert at UMBC on December 14 @ 7:00pm

A trip to perform at Midwest is more of a journey than a destination

UMBC’s Earl and Darielle Linehan Concert Hall

at the conference...

● Our performance● Dress rehearsal● Time in the exhibit hall

○ Colleges○ Instrument makers○ Music industry companies○ Music publishers○ Lots of free stuff!

● Attending performances and Clinics○ Professionals○ Students from around the globe

Additional Activities

Chicago Symphony Concert

Art Institute of Chicago

GIORDANO’S!

Additional Activities

Lincoln Park Zoo Lights Exhibition

William Harris Lee Violin Shop Visit

and Tour

General Itinerary

Wednesday, December 20

● Early morning departure from AHS

● Arrive and check-in to hotel● Rehearsal (5:00pm CT)● Dinner● Bed

Thursday, December 21

● Breakfast● Dress rehearsal (7:30am)● Performance (8:30am)● Time at conference● Lunch at McCormick food court● Time at conference● Dinner at Giordano’s● Chicago Symphony concert

(8:00pm)

General Itinerary

Friday, December 22

● Breakfast● Time at Art Institute of Chicago● Lunch at AIC food court● Tour William Harris Lee Violins● Dinner● Visit Lincoln Park Zoo lights● Depart Chicago

Saturday, December 23

● Travel● Arrive at AHS early afternoon

Inclusions & Costs

● Travel by Coach Buses● 2 Nights @ Hyatt Regency

McCormick Place● 5 meals● All Activities● All Taxes/Gratuities● Chaperones

Inclusions● Copy of professionally

made program● Professional recording

of the concert

Cost

● $775 per student before any sponsorship and fundraising efforts

Fundraising and Sponsorship Drive

Restaurant Nights

● Ledo’s Pizza: Tuesday, October 17, 4-8pm (20% return)● Chipotle: Tuesday, November 28, 4-8pm (20% return)● Ledo’s Pizza: Monday, December 18, 4-8pm (20% return)

Sponsorship and Donation Drive (100% return)

● Local businesses● Friends and family● Employers

Check or Electronically via PayPal

We accomplished this together, we won’t leave anybody behind...

No student will be denied this opportunity based on financial circumstance.

Please contact me privately regarding any financial concerns.

Payment Schedule● Friday, September 8

○ Return Commitment Letter and $50 payable to AHS Music Boosters● Friday, September 29

○ First installment of $200 due payable to Atholton High School● Friday, October 27

○ Second installment of $250 due payable to Atholton High School● Friday, November 17

○ Third installment of $150 due payable to Atholton High School○ All forms due

● Friday, January 26○ Final Payment due (dependent on fundraising efforts)○ Payable to Atholton High School

Chaperones & Safety

Chaperones & Safety

Higher than HCPSS requirement of 1:25

Chaperone Ratio 1:10

Via us and the travel agency

Emergency Line

This is not a “free trip.” Carefully selected based on interest, commitment, and need.

Constant Work

Next Steps

Next Steps● Start grinding away on fundraising efforts● Payment schedule● Watch for guest badge request email● Watch for additional CD request email● Medical and permission forms● Pledge night on Monday December 18, 6:00pm