Information Services in Bio- & Information Services in Bio- & Environmental SciencesEnvironmental Sciences

October 2005October 2005

Roger MillsRoger Mills

OULS Bio- & Environmental Sciences OULS Bio- & Environmental Sciences LibrarianLibrarian

Resources in OxfordResources in OxfordOULS - OUCSOULS - OUCS

100+ libraries100+ libraries 11m volumes11m volumes 1000’s of electronic 1000’s of electronic

journals and journals and databasesdatabases

Mainly managed by Mainly managed by OULSOULS

Colleges Colleges independentindependent

Computing Computing infrastuctureinfrastucture

NetworkNetwork E-mailE-mail CoursesCourses PrintingPrinting ShopShop

Information on webInformation on web

New OULS web site New OULS web site www.ouls.ox.ac.ukwww.ouls.ox.ac.uk

OUCS web site OUCS web site www.oucs.ox.ac.ukwww.oucs.ox.ac.uk Main university web site Main university web site

www.ox.ac.ukwww.ox.ac.uk Lost? Ask your local librarian!Lost? Ask your local librarian!

OULS webOULS web

www.ouls.ox.ac.uk

OUCS webOUCS web

www.oucs.ox.ac.uk

OU webOU web

www.ox.ac.uk

OULSOULS

Managed by subject areasManaged by subject areas Hub Libraries:Hub Libraries:

Science and Medicine (RSL)Science and Medicine (RSL) Social Science (SSL)Social Science (SSL) Humanities (Bodleian > RI)Humanities (Bodleian > RI)

Satellite Libraries (S&M):Satellite Libraries (S&M): Geography & the EnvironmentGeography & the Environment Plant SciencesPlant Sciences ZoologyZoology

Information Services in Bio- & Information Services in Bio- & Environmental SciencesEnvironmental Sciences

BiologyBiology EnvironmentEnvironment ForestryForestry GeographyGeography OrnithologyOrnithology Plant SciencesPlant Sciences TaxonomyTaxonomy ZoologyZoology

ISBES webISBES web

www.plantlib.ox.ac.uk

StaffStaff

Bio- & Environmental Sciences Team Bio- & Environmental Sciences Team (BEST)(BEST)

Cover Geography, Plant Sciences and Cover Geography, Plant Sciences and Zoology LibrariesZoology Libraries

Closely co-ordinated with Radcliffe Closely co-ordinated with Radcliffe Science LibraryScience Library

Staff list screenshotStaff list screenshot

Other LibrariesOther Libraries

Map Room (New Bodleian)Map Room (New Bodleian) Social Science Library (Manor Road)Social Science Library (Manor Road) Radcliffe Science Library (reference Radcliffe Science Library (reference

only)only) Hooke Library (adjacent to RSL)Hooke Library (adjacent to RSL) Hope Library (University Museum)Hope Library (University Museum)

Plant Sciences

Zoology

Geography

Radcliffe Science Library

Hooke

New Bodleian

University Museum

Social Science >> Library

Bodleian

OUCE

Upcoming changesUpcoming changes

New library catalogue software (OLIS)New library catalogue software (OLIS) Increased spending on electronic Increased spending on electronic

resources (ELISO)resources (ELISO) Digital library (Google)Digital library (Google) Depository (8.5m volumes in high-density Depository (8.5m volumes in high-density

automated store)automated store) RSL to become lending libraryRSL to become lending library LC classification university-wideLC classification university-wide Satellite libraries incorporated in hubsSatellite libraries incorporated in hubs Geography > RSL 2007Geography > RSL 2007

RegistrationRegistration

University card is library card – University card is library card – present on first visit to register as a present on first visit to register as a borrowerborrower

No registration needed for RSL or No registration needed for RSL or BodleianBodleian

BorrowingBorrowing

Available from most librariesAvailable from most libraries Generally one-week loan period, Generally one-week loan period,

renewable onlinerenewable online Some variation between librariesSome variation between libraries Fines for late returnFines for late return Do respond to e-mail notices!Do respond to e-mail notices!

Photocopying, Photocopying, scanning & scanning &

printingprinting Charge 5p/A4 sheetCharge 5p/A4 sheet Use OULS copycardsUse OULS copycards

Take care not to use departmental or college Take care not to use departmental or college cardcard

Copyright regulationsCopyright regulations 70 years after author’s death70 years after author’s death

Legal limits:Legal limits: One article per periodical issueOne article per periodical issue 5% of total work5% of total work Policed by Copyright Licensing AgencyPoliced by Copyright Licensing Agency

Inter-Library LoansInter-Library Loans

Available for material not held in Available for material not held in OxfordOxford

Basic charge £3Basic charge £3 Articles delivered electronicallyArticles delivered electronically

Information Skills coursesInformation Skills courses

www.ouls.ox.ac.uk/information_skillswww.ouls.ox.ac.uk/information_skills WISER : Workshops in Information WISER : Workshops in Information

Skills and Electronic ResourcesSkills and Electronic Resources Every week during termEvery week during term Open to AllOpen to All

WISER this term: 1230 at WISER this term: 1230 at OUCSOUCS

WISER: Finding Books and Journals with Online CataloguesWISER: Finding Books and Journals with Online CataloguesTuesday 18 OctTuesday 18 Oct

WISER: Electronic Resources for your Research at OxfordWISER: Electronic Resources for your Research at OxfordTuesday 25 OctTuesday 25 Oct

WISER: Literature Review: Key Search SkillsWISER: Literature Review: Key Search SkillsTuesday 1 NovTuesday 1 Nov

WISER: Keeping up-to-date with ResearchWISER: Keeping up-to-date with ResearchTuesday 8 NovTuesday 8 Nov

WISER: Full Text Electronic Journals at OxfordWISER: Full Text Electronic Journals at OxfordTuesday 15 NovTuesday 15 Nov

WISER: Finding Quality Information on the InternetWISER: Finding Quality Information on the InternetTuesday 22 NovTuesday 22 Nov

WISER: Citation Searching with the Web of Knowledge WISER: Citation Searching with the Web of Knowledge (WoK)(WoK)

Monday 28 NovMonday 28 Nov

Three main toolsThree main tools

OLIS – the university library OLIS – the university library cataloguecatalogue

TDNet – for electronic journalsTDNet – for electronic journals OxLIP – for all other databasesOxLIP – for all other databases

For access to e-journals and For access to e-journals and databases outside Oxford use VPNdatabases outside Oxford use VPN

OLISOLIS

The library catalogue – for (almost) The library catalogue – for (almost) all libraries in Oxfordall libraries in Oxford

In two versions – web and telnetIn two versions – web and telnet Web version just upgraded this termWeb version just upgraded this term Note: your OLIS password is your Note: your OLIS password is your

date of birth (format date of birth (format 23JUL2005)23JUL2005); you ; you can change itcan change it

Electronic JournalsElectronic Journals

Always access via TDNetAlways access via TDNet Take particular note of date coverage Take particular note of date coverage

for our subscription – may not cover for our subscription – may not cover all volumes availableall volumes available

Tell us if something does not workTell us if something does not work Date ranges change!Date ranges change!

Other databasesOther databases Web of Knowledge (Athens password Web of Knowledge (Athens password

required outside Oxford)required outside Oxford) Electronic Reference Library: includes:Electronic Reference Library: includes:

Biological AbstractsBiological Abstracts CAB Abstracts (applied biology)CAB Abstracts (applied biology) Chemical AbstractsChemical Abstracts Forest Science Database (formerly TreeCD)Forest Science Database (formerly TreeCD) GeobaseGeobase GeorefGeoref MedlineMedline Zoological RecordZoological Record

Electronic BooksElectronic Books

Relatively few but growingRelatively few but growing

Alerting ServicesAlerting Services

ZetocZetoc ERL, TDNet, ScienceDirectERL, TDNet, ScienceDirect Etc etcEtc etc Keep a note of how to cancel them!Keep a note of how to cancel them!

Internet searchingInternet searching

Specialised gatewaysSpecialised gateways TutorialsTutorials

When in doubtWhen in doubt Ask a librarian! We are here to help Ask a librarian! We are here to help

youyou

Find this presentation on our website Find this presentation on our website (temporarily www.plantlib.ox.ac.uk)(temporarily www.plantlib.ox.ac.uk)

Together with list of useful url’sTogether with list of useful url’s

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IT at Oxford University

Oxford University Computing Services (OUCS)

and IT Learning Programme (ITLP)

Learning Technologies GroupOUCS

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OUCS – Where are we?

• OUCS is located at 13 Banbury Rd including• Help Centre• The Shop• Four IT lecture rooms• Three conference rooms

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OUCS – Where are we?

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OUCS – Our Front Door!

13Oxford

UniversityComputingServices

OxfordUniversityComputingServices

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OUCS Structure

Infrastructure

DirectorProf Paul Jeffreys

Technical SupportServices

Information andSupport

LearningTechnologies

Administration

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OUCS Structure

ACDT

LTGServices

IT LearningProgramme

Development of computer-based teaching and research packages

Research and advice on the use of IT in university teaching; WebLearn

Courses on a wide range of IT topics

LearningTechnologies

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OUCS Services Summary

• Networks, mail and web servers• IT Learning Programme: courses, ECDL• Help Centre - advice and help

for support staff and end users• Security and anti-virus support• File backup and archive• Guidelines for Computer Use

http://www.oucs.ox.ac.uk

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Who can use our services?

• University members• All members of staff of the University• College staff• Undergraduates• Postgraduates

• University Card• Access to most University facilities

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Need quick answers?

• OUCS web pageshttp://welcometoit.ox.ac.uk/

http://www.oucs.ox.ac.uk/

• Cover common queries, problems, step by step instructions

• College or department IT officer

• Help Centre at OUCS

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Help Centre

At OUCS - Mon-Fri, 08:30 - 20:30

• Wide range of user services including:• Face to face IT advice and help• Appointments with experts for complex problems • User registration, password problems• Use of email and the internet• Computing facilities including

• hardware for disabled users • scanners• laser printing• photocopying • hiring of digital video equipment

tel: (2)73200 option “Help Centre”

help@oucs.ox.ac.uk

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OUCS Shop

• Open from 9:00–16:45 Mon–Fri

• Price list on-line

• Purchasing• Software (site licences available)• Hardware (educational discount)

• Anti-virus software (Sophos)

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Herald Email Service • Automatic Registration for Herald account

before you arrive (letters sent to college)• Otherwise use your University Card

https://register.ox.ac.uk

• University email address:first.last@college.ox.ac.uk

• Herald email can be accessed using:• Email client

• Outlook/Express, Netscape Messenger, Eudora, Thunderbird (recommended)

• OUCS web pages describe how to set these up

• Web interface• Webmail at https://webmail.ox.ac.uk • Fewer features but available anywhere• change passwords, vacation settings, check

quota, filtering spam etc.

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Personal Web Space

• 15MB of web space

• Must activate it firsthttps://webmail.ox.ac.uk

Options Web pages

• Web address is http://users.ox.ac.uk/~username

• University has a Web Code of Practice

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Remote Access Services

• Access to OxLIP datasets• http://www.bodley.ox.ac.uk/oxlip/ • electronic journals, bibliographic databases, online

library catalogues, reference works, OXAM papers and much more…

• The OUCS dial-up service• Uses a standard telephone connection and modem

• Virtual Private Network (VPN) service • Allows external access to on-campus network

facilities• Used through your own Internet service provider

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What can go wrong?

• Software fault?• Computer virus? • Corrupt/lost files? • Hardware fault?

OUCS can advise you!

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Prevention

• Install essential Windows security patchesA free patch CD is available from your College!

• Run Windows Update Start All Programs Windows Update

• Install anti-virus softwareYour college won’t let you connect to university networks until you install security patches and anti-virus software!

• Don’t lose your data – use Backup Service• Prepare for PC hardware faults!

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Email Security

• Change your password frequently• Don’t disclose your password• Don’t use 3rd party email accounts for

University work• Scan every attached file before opening• Don’t forget to logout!

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Backup your data!• HFS (Hierarchical File Server)

• Centrally funded service providing backup and long-term archive services to Senior Members, Post-graduates and Staff

• Uses TSM - Tivoli Storage Manager software• Data stored in three different locations

• Take several copies of data in case of accident• Ad hoc (personal) backups

• USB drives, floppies etc.

• Desktop backup service • as and when you need it or automatic once a week

• Archive• long term storage of important (unchanging) data

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OUCS Personal Computer Maintenance Service

• Maintenance service available to cover privately owned equipment:• PC, Apple computers, desktop and laptop• printers• tape drives• modems• CD-writers and scanners

• Cost• Standard desktop - £19• Portable - £28

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Viruses

• Install anti-virus software• Sophos version 5 (V5) is included on patch CD• Many colleges will install Sophos for you• Other colleges expect you to install it yourself

• Keep it up to date (your anti-virus program is only as good as the last time it was updated with the latest virus definitions!)

• The Sophos V5 client on the patch CD will auto-update directly from Sophos, subject to annual renewal

• Some colleges will download anti-virus updates (virus IDE files) automatically from a college computer server

• Others expect you to download anti-virus updates yourself from either a college or OUCS server

• If you have registered with OUCS as a Sophos user, OUCS will send an email when Sophos updates are available

• Software choice• Internet Explorer and Outlook can be prone to more security risks• Use FireFox or Mozilla browsers and

Thunderbird email client

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IT Learning Programmefor your study, research and

future career!

• Transferable skills courses• Modular• About 90 different courses per term

• Virtually free!• Charge for course documentation only

• Typically 3 hours• Byte-sized lunchtime courses: 1 hour • Bookings online, by email or phone

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Types of Courses

• Applications• Databases, bibliographic databases, spreadsheets,

word processing, statistics, graphics, video editing, text analysis

• Web• Using, publishing, interactive, searching

• Operating systems• Programming

• C, C++, Visual Basic, Perl, Java, PHP etc

• Subject-specific courses• European Computer Driving Licence

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European Computer Driving Licence (ECDL)

• Internationally recognised by employers• Seven modules + Advanced• Test each module as you are ready• Training

• Drop-in sessions weekly at OUCS• Attend OUCS courses• Web-based training on your own computer• ECDL workbook

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Courses for you?

• WISERWorkshops in Information Skills and Electronic Resources

• Endnote• Word

• Structuring a Large Document• Managing Non-Textual Content• Managing your Thesis

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Useful web addresses

Oxford Universityhttp://www.ox.ac.uk

OUCShttp://www.oucs.ox.ac.uk/

Making IT work for Oxfordhttp://welcometoit.ox.ac.uk/

IT Learning Programmehttp://www.oucs.ox.ac.uk/learning/

Courses - Browsing and bookinghttp://www.oucs.ox.ac.uk/courses/