INDIA ELECTION 2014-micro observer- duties and responsibilities

WELCOME

GENERAL ELECTION 2014

MICRO OBSERVERS.

Election Procedures.The art of drawing without an eraser.

The POWER of the people is stronger than the people in

POWER.

ELECTION PROCEDURES

a. Constitution of Indiab. Representation of Peoples Act, 1950

c. Representation of Peoples Act, 1951

d. Conduct of Election Rules, 1961

e. Election Symbols (Reservation and allotment) order 1968f. Delimitation of Parliamentary and Assembly Constituencies Orderg. Indian Penal Code 1860

HOLY BOOKS OF ELECTION.

464/KT-LA2008 dt.04-04-2008464/INST/2008-EPS dt 24-10-2008

ECI INSSTRUCTION.

MICRO OBSERVERS.

MICRO OBSERVER.

• Directly under the control and supervision of General Observer.

MICRO OBSERVER.

• He is not a member of the polling party.

MICRO OBSERVER.• Photo pass.• Id Card.• Appointment letter.• Communication Plan.• Can use vehicle of sector

officer.

MICRO OBSERVER.• Should be present in the

station before 6 AM on polling day.

• Should submit a feed back report 39 items and 17 point report to observer after the polling.

MICRO OBSERVER.• Should be present in the

station before 6 AM on polling day.

• Should submit a feed back report 39 items and 17 point report to observer after the polling.

MICRO OBSERVER.

• Observe the preparedness.• Observe the polling procedure.• Observe closing of the poll.• Send reports.NO/GO

OBSERVE.

• Arrangements in the polling station.

OBSERVE.

• Polling agents.

OBSERVE.

• Polling process.• Secrecy.• Enforcement of election law.• Law and order.

OBSERVE.

• Mock polling.

OBSERVE.

• Sealing of EVM.

OBSERVE.

• admission to PS-Entry Pass.

OBSERVE.

• Identification of voters.

OBSERVE.

• Videography.

OBSERVE.

. Marking Indelible ink.

OBSERVE.

. Voters Register.

OBSERVE.

. EVM.

OBSERVE.

. Handling of complaints from

Polling Agents/voters by PO..

MICRO OBSERVER.17 point report. Yes/No

1. Whether mock poll has been conducted in the presence of micro observer….?

2. Whether data of the mock poll from the ballot unit was cleared and the evm count was set to zero after the mock poll and before the beginning of the real poll….?

3. How many polling agents of which political party were present during mock poll….?

4. Whether more than one polling agent from the same political party were present inside the polling station at any time….?

5. Whether polling agents were allowed to note the serial number of the balloting unit, control unit and green paper seal…..?

6. Whether the entry pass system was enforced properly..?

Whether any un authorised person was inside the polling station at any point of time…..?

7. Whether marking on the indelible ink on left fore finger was done properly…..?

8. Whether the identification document particulars were being filled up (17 A Register)meticulously…..?

9. Whether the list of voters issued with PB was available with the PO and PA ?Did any person already issued PB appeared to vote again in person…..?

10. Whether events were recorded from time to time as and when they occur , in the presiding officers diary.…..?

11. Whether presiding officer or any polling officer was going towards voting compartment or giving any undue instruction to voters..…..?

11. Whether events were recorded from time to time as and when they occur , in the presiding officers diary.…..?

12. Whether the scruitny of voters in the ASD list was done meticulously done by the PO in accordance with the ECI instructions...…..?

13. Whether the copies of accounts of votes recorded in form 17 C have been given to the polling agents…..?

14. Whether voting compartment was properly placed to ensure secrecy of voting…..?

15. Whether sealing of voting machine was done according to instructions...?

16. Whether any complaint by polling agent,election agent or any political party was received? If yes, give its substance. …..?

MICRO OBSERVER.17 point report.

17. Any other incident or issue that you would like to high light...?

MICRO OBSERVER.During the poll.

. If the poll is being vitiated for any reason, inform the general observer the situation over phone...?

MICRO OBSERVER.After the poll.

. Hand over the report to the general observer at the collection centre and brief him if any particular isuee has to be bring to his notice...?

Micro observer should be aware of the duties and responsibilities

of polling officers.

DUTIES AND RESPONSIBILITIES

• PRE POLL RESPONSIBILITIES.• POLL EVE

RESPONSIBILITIES.• POLL DAY RESPONSIBILITIES.

Pre Poll Responsibilities..

• Know The Procedures-www.eci.nic.in

• Attend First Level Training .• Attend Second Level Training.• Obtain Postal Ballot and cast

your vote.

Pre Poll Responsibilities..

• Know The Procedures-www.eci.nic.in

• Attend First Level Training .• Attend Second Level Training.• Obtain Postal Ballot and cast

your vote.

7 am -AT THE DISTRIBUTION CENTRE.

1.EARLY Arrival at the Distribution Centre

2. Identification of polling station

3. Familiarizing the Polling Team

4. casting postal ballot/obtain EDC

5. Collect and check Polling Materials.You have to get 92 items.

POLL EVE RTESPONSIBILITIES

At the Polling station.

1. Two Notices.2. Lunch/rest.3. Know Your Polling station.4. Know Your Polling Area.5. Issue pass to the polling agents.6. Poll monitoring SMS – You haveto send

9 sms to 54242 during your duty. The polling officers have to register their mobile numbers for this purpose.

Poll monitoring SMS.

Mobile Registration.

EPM<SPACE>A###P###MR

Example…. EPM A105P125MR

AC 105 and PS 125

Send SMS to54242

Poll monitoring SMS.Polling party arrived.

EPM<SPACE>PP

Send SMS to

Poll monitoring SMS.Mock Poll Conducted.

EPM<SPACE>##MC

Example…. EPM 10MC

Means ……….. mock poll conducted with 10 agents.

Send SMS to54242

Poll monitoring SMS.Poll started.

EPM<SPACE>PS

Example…. EPM PSSend SMS to

Poll monitoring SMS.VOTE COUNT Hourly

report. EPM<SPACE>M###F###VC

Example…. EPM M234F209VCMeans Male234 and female209 voted

Send SMS to54242

Poll monitoring SMS.People in Queue at 6PM.

EPM<SPACE>###PQ

Example…. EPM 49PQMeans 49 people in Q at 6PM Send SMS to

Poll monitoring SMS.Final Count of voters.

EPM<SPACE>M###F###FC

Example…. EPM M543F529FCSend SMS to54242

Poll monitoring SMS.Final Count of voters after close of

EPM<SPACE>M###F###FC

Example…. EPM M543F529FCSend SMS to54242

Poll monitoring SMS.Poll Party Departed.

EPM<SPACE>PD

Send SMS to

Poll monitoring SMS.Duty Over.

EPM<SPACE>DO

EPM DO

Send SMS to54242

200 M.

2 PM –setting up the Polling station.

1. Remove Symbols/slogans.2. Arrange Furniture.3. Voting Compartment.4. Queue system.

Setting Up Of P.Ss• Separate Q for Men and women• Separate Entry and Exit for voters• Space for Polling Agents• Overall vision posibble from P.Os Table• CU-BU interconnecting cable 5 m length does

not obstruct the movement of voters• Voting Compartment must be away from polling

personnels and polling agents , and not placed near window or door

CHECKING OF E V M

• VERIFY No. and NAME OF P S ON ADDRESS TAG

• Cand. Set section of CU is duly sealed• COMPARE THE MACHINE NUMBER ON

METAL LABEL AND STICKER.,• P S No. INDICATED ON STICKER AND

ADDRESS TAG. • Check battery power by put to ON

switch, after that put OFF .

CONTROLUNITBALLOTING

CHECK YOUR EVM AND PRACTICE MOCK POLL.

CU –IC--BU

READY LAMP AND BUSY LAMP

CONTROLUNITBALLTING

MOST IMPORTANT POLLING MATERIALS

Ballot Unit

• If candidates is 2 to 15 One BU is Needed.• Slide switch set by RO at position 1 .• Ballot paper fixed on BU properly alligned.• BU is duly sealed & secured in 2 places.

Polling agents.

4 PM-09-04-14.

RP Act 46. Appointment of Polling Agents; A contesting candidate or his election agent may appoint in the prescribed manner such number of agents and relief agents as may be prescribed to act as polling agents of such candidate at each polling station provided under section 25 or at the place fixed under sub-section (1) of section 29 for the poll.

polling agents..

Verify Appointment letter in Form No.10

Cancellation of a P.A.by candidate or his election agent

Compare specimen signature of P.A.

Issue Pass for polling agents

2.APPOINTMENT OF POLLING AGENTS

48. Revocation of the appointment or death of a polling agent or counting agent.—(1) Any revocation of the appointment of a polling agent shall be signed by the candidate or his election agent and shall operate from the date on which it is lodged with such officer as may be prescribed, and in the event of such a revocation or of the death of a polling agent before the close of the poll, the candidate or his election agent may appoint in the prescribed manner another polling agent at any time before the poll is closed and shall forthwith give notice of such appointment in the prescribed manner to such officer as may be prescribed.

BEFORE COMMENCEMENT OF POLL

Seating Pattern of polling agents

1. Candidates recognized by the National Parties

2. Candidates recognized by the State Parties

3. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency.4. Candidates of registered unrecognized parties

5. Independent candidates

2.Appointment of Polling Agents

Ask for their co operation.

1. To ensure their presence at 6AM-Mock Poll

2. To ensure the presence of voters at 7AM- starting of poll.

3. To prepare list of dead/absentee/shifted voters.

4. Enforcement of Election law.

Polling Agents.

No Mobiles for polling agents/voters.

DUTIES AND FUNCTIONS OF POLLING OFFICERS

ECI authorised photographer can enter but Prohibited to take photo of the activities inside the voting compartment. .

Mobiles of polling officers should be in silent mode.

No photography/No Video inside PS.

Maintaining SECRECY.

POLLING DAY --6 AM.

1. ASSIGNMENT OF DUTIES TO POLLING OFFICERS

2. Appointment of Polling Agents

3. Preparation of EVM4. Mock Poll

5. Sealing of EVM

III. 1 hour -BEFORE COMMENCEMENT OF POLL

6 AM -POLLING DAY.

1. Need not wait for all agents.

2.Convince the agents.3.Issue Mock Poll Cetificate.

5. Sealing of EVM

6 AM-6.30 AM.MOCK POLL

Assignment of Duties to Polling Officers.

1st POLLING OFFICER

2nd POLLING OFFICER

3rd POLLING OFFICER

1st Polling OfficerIn charge of marked copy

Verify the ID card /voters slip from the voter and Read out (loudly) serial No. and Name of the voter in the electoral roll

Minor errors in the EPIC and Electoral roll may be ignored and over looked.

DUTIES 1ST POLLING OFFICER

Marking in the Photo Electoral Roll

FOR WOMEN VOTERS

Issuance of Voters slip

First ---Apply indelible ink(get enough time to dry the ink)

From the upper tip of the nail to the bottom of the 1st joint on the left forefinger

Chapter 19 of P.O.s HB

DUTIES OF 2nd POLLING OFFICER

Fill up the form 17A (Register of Voters)1.sl.no.2.sl.no in electoral roll3.sign./Thumb4.Remarks-last 4 digits of epic no.

These duties can be performed by the presiding Officer,where the number of Electors is small.

DUTIES OF 3rd POLLING OFFICERReceive the voters slip from the elector.Ensuring indelible ink mark on finger and check the sl.no. of voter’s slip-Allow voting by Activating the Balloting Unit by clicking Ballot button of Control Unit.Watch how the voter behaves in the voting compartment.

COMMENCEMENT OF POLL-Maintaining secrecy

Mock poll certificate prepared.

7AM- Polling starts.Men,Materials,Machine READY

Warning. &SMS

Machine sealed

Declaration..

WARNING ABOUT SECRECY OF VOTING

128. Maintenance of Secrecy of voting.—(1) Every officer, clerk, agent or other person who performs any duty in connection with the recording or counting of votes at an election shall maintain, and aid in maintaining, the secrecy of the voting and shall not (except for some purpose authorised by or under any law) communicate to any person any information calculated to violate such secrecy: [Provided that the provisions of this sub-section shall not apply to such officer, clerk, agent or other person who performs any such duty at an election to fill a seat or seats in the Council of States.].(2) Any person who contravenes the provisions of sub-section (1) shall be punishable with imprisonment for a term which may extend to three months or with fine or with both.a.

1.COMMENCEMENT OF POLL

WARNING ABOUT SECRECY OF VOTING

128. Maintenance of Secrecy of voting.—(1) Every officer, clerk, agent or other person who performs any duty in connection with the recording or counting of votes at an election shall maintain, and aid in maintaining, the secrecy of the voting and shall not (except for some purpose authorised by or under any law) communicate to any person any information calculated to violate such secrecy: [Provided that the provisions of this sub-section shall not apply to such officer, clerk, agent or other person who performs any such duty at an election to fill a seat or seats in the Council of States.].(2) Any person who contravenes the provisions of sub-section (1) shall be punishable with imprisonment for a term which may extend to three months or with fine or with both.a.

1.COMMENCEMENT OF POLL

c. Declaration by the Presiding Officerb. At the stroke of the hour fixed

a. Warning about secrecy of voting

d. Precautions about indelible inke. Maintenance of register of voters in form No.17 A

f. Maintenance of PO’s Diaryg. Maintenance of visitors sheeth. Entry of voters to PS to be regulated

IV. DURING THE POLL

1.Commencement of poll

DUTIES AND FUNCTIONS OF POLLING OFFICERSWHO CAN ENTER.

Separate Queues

for men and

Infirm/Women voters

with babies in arms

may be given precedence

1.The electors 2.The Polling Officials3.Each candidate, his election agent and one pollingagent of each candidate at a time4.Persons authorized by the Election Commission5.Public Servants on duty6.Child in arms accompanying an elector 7.A person accompanying a blind or an infirm voter 8.Identifying officers

2. Admission into the Polling Station

1.Will be present in the voter assistance booth.2.Issues official voters slip from ECI.

3.Voters slip contains photo and EPIC details of the voter

4.Voters slip itself is a valid identification document.

6.You can seek his assistance to identify the voter when his identity is challenged.

Your Booth level officer.

Cannot enter the polling station without your permission.

Helps to maintain Law and order.

Helps to enforce election law.

Your POLICE OFFICER.

Normally he will be the Village officer in the locality.

Helps you/supports you/guides you.

Responsible for providing the basic infrastructure.Responsible for providing the Election materials

Your SECTORAL OFFICER.

YOUR CHALLENGES…………………?

ENFORCEMENT OF ELECTION LAW.

Prohibition of canvassing in or near PS

Canvassing of Votes-100M

Soliciting the vote of any elector

Persuading any elector not to vote for any particular candidate

Enforcement of Election Law

c. Prohibition of canvassing in or near PS

Persuading any elector not to vote at the election

Exhibiting any notice or sign relating to the election

--are punishable under section130 of the RP Act.

3. Enforcement of Election Law

d. Other offencesDisorderly conduct in or near PS (section 131)

Misconduct at the PS (section 132)Failure to observe procedure for voting (section 132 A)Illegal hiring or procuring of conveyance (section 133) Breaches of Election duty (section 134)Going armed to or near PS (section 134 B)

Booth capturing (section 135 A)

3. Enforcement of Election Law

Smoking to be prohibited inside the PS

Polling agents are not permitted to bring mobile phones inside the PSPhotography prohibited inside the PS

Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited.

Impersonation is punishable under the Indian Penal Code

d. Other offences

2.CHALLENGED VOTES.

Challenged Votes- Vote or jail..?

Challenge Fee Rs 2.

Summary enquiry

Burden of Proof

Vested upon the challenger.

Return/forfeiture of

challenge fee.

3.UNDER AGED VOTERS.

a. Declaration of Elector about his age

Obtain declaration

as in annexure X

Inform the penal provision in

section 31 of the R.P.Act

Imprisonment for one year or fine or both

2. DUTIES AND FUNCTIONS OF POs

4.COMPANIONS.

YOUR CHALLE

Voting with the help of companions.

Obtain declaration.Above 18 years.

Should not assist multiple voters.PA or PO cannot act

as companion.

Imprisonment for one year or fine or both

BLIND OR INFIRM

5. TENDERED VOTES.

Not allowed to vote in the

EVM.Issue

Ballot paper.

Vote already done by A BOGUS VOTER

Entries made in the

Voters register

Keep Polled Ballots

in a special cover.

Tendered Vote.

6. CSV-PROXY VOTERS

VOTINGBY

PROXY(CSV)

Must be a resident of the constituency concerned

Should have at least 18 years of age

Shall not be disqualified for regn. as an elector

Indelible ink – on the middle finger

The letters “PV” should be suffixed in 17 A

7. VOTERS HESITATED TO VOTE.

TIONS OF POs 4. ELECTORS DECIDE NOT TO VOTE.

Electors deciding not to vote

Never change the Sl.No in 17 A

Shall not Compell to cast

his vote

Inscribe “Refused to Vote”

in remarks column of register

of voters (17 A)

SignatureOr thumb

impression of the elector against the

8. VOTERS VIOLATED THE VOTING PROCEDURE..

4. REFUSAL TO OBSERVE VOTINGPROCEDURE.

Refusal to observe voting procedure

Withdraw and cancel voters slip

Inscribe the fact in Register

of Voters

Put signature below theentry in the

remarks column

Never change the Sl.No in 17 A

A VOTER VIOLATING THE VOTING PROCEDURE OR SECRECYOF VOTING SHALL NOT BE ALLOWED TO VOTE.

Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both

as per section128 of the Representation of People Act , 1951.

9.VOTERS COME WITH EDC..

10. EVM –BU complaint-Entry of the PO in the compartment.

10. EVM –BU complaint-Entry of the PO in the compartment

6 PM- CLOSING HOUR

Announce the fact a

few minutes before the

hour appointed

CLOSING HOUR-6 PM

Permit Electors present at the

PS at the hour

appointed-

Distribute slip with

signature in full.

Press “close” button of CU

Show the “total”

in the CU and record in 17 C

CLOSING OF EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS2. DUTIES AND FUNCTIONS OF POs

Supply attested copies

of 17 C to PollingAgents

Closing of Voters

Register (17 A)

Red Line.

CLOSING OF EVM

DECLARATIONAT THE END

OF THE POLL

V. END OF THE POLL

Place the Control Unit

and Balloting Unit in their

carrying cases, close

andseal with the Address tag

DECLARATIONAFTER SEALING

THE EVM

V. END OF THE POLL

5 special covers not to be sealed.

1. Cover containing

17 C(duplicate)

2. Cover containing Declaration

3. Cover containing PO’s Diary(duplicate)

4.Cover containing visit sheet and 16 point report.5.Acquittance.

Packet No. IStatutory Covers GREEN

Packet No.IINon-Statutory Covers Yellow

Packet No.III

Packet No.IV.

SEALING OF ELECTION PAPERS

PACKET No. I(Should be super scribed as “Statutory Covers”)

1. Sealed Cover containing marked copy of electoral roll and List of CSVs2. Sealed cover containing the Register of Voters (17 A)3. Sealed Cover containing voters slips4. Sealed Cover containing unused tendered ballot papers5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B

If any cover mentioned above is nil, a NIL cover should be placed.

Covers to be sealed.

PACKET No.II(Should be superscribed as “Non-Statutory Covers”)

1. Copies of Electoral Roll other than marked copy

2. Appointment letters of Polling Agents in Form 10.

3. List of blind and infirm electors in Form 14 A and the declaration of the companion.4. Declaration obtained from electors as to their age and list of such electors (Annexure XI)5. Receipt book and cash, if any, in respect of Challenged votes

Covers need not be sealed except one.

6. Unused and damaged paper seals

7. Unused voters slips

8. Unused and damaged strip seal

10. List of challenged votes in Form 14 (Sealed Cover)

9. Unused and damaged special tags

PACKET No.II

(Should be super scribed as “Non-Statutory Covers”)

1. Hand book for PO2. Manual of EVM3. Indelible ink set without leakage

5. Metal seal of the PO4. Self inking pad

6. Arrow cross mark7. Cup of setting indelible ink.

PACKET No.III

All other items such as Voting compartment,Waste paper basket,

Polythene bag, etc…..

PACKET No.IVPREPARATION OF ELECTION PAPERS

Give Your People a Reason To Remember

Your Name

Give Your People a Reason To Remember

Your Name

• T.J Joseph.• Adhikarathil.• S H Mount.• Kottayam.

INDIA ELECTION 2014-micro observer- duties and responsibilities

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