Incremental idcc 08_12_10_slideshare

1Cambridge University Library

Making Sense: Talking Data Management with Researchers

Catharine Ward, Cambridge University LibraryWednesday, 8th December, 2010

On behalf of: Lesley Freiman, Cambridge University LibrarySarah Jones, Laura Molloy and Kellie Snow, University of Glasgow

A pilot project for supporting research data management

IDCC10 conference, Chicago, 7-8 December 2010

Follow our work! Blog: http//incrementalproject.wordpress.com Twitter: JISCincremental

What is Incremental?

• Collaborative project between Cambridge University Library and HATII, University of Glasgow.

• Aim: To improve research data management within our own institutions by focusing on better advice, training and support – the people aspects.

Scoping study: method

• Building on HATII digital preservation study• Semi-structured interviews• Similar departments to allow comparison

Glasgow (2009):• Archaeology• Chemistry• Engineering• English• Public Health• Ecology & Evolutionary Biology

Cambridge (2010)• Archaeology• Chemistry• Engineering• English• Public Health• Scott Polar Research Institute

Scoping study: findings • Creating and managing files

File naming and structuring, lack of selection, increasing volumes.

• Storage and back-upVariety of media, who backs up?

• Preservation and re-useObsolescence, best formats, available support

• Data sharingPersonal investment, practicalities, obstacles.

• Existing guidance and trainingWrong time / format, can’t find, hard to use, jargon!, want person to call…

Scoping guidance & training requirements

• Russell Group website surveyhttp://incrementalproject.wordpress.com/2010/08/20/the-crossing-point/

• Researcher observations

http://incrementalproject.wordpress.com/2010/11/05/initial-test-user-thoughts-and-my-cautious-optimism/

Language matters• Using the phrase ‘Looking after your data’ rather than

‘preserving your data’

• Suspicious of ‘policies’ which imply a mandate. More receptive to ‘guidance’ or advice’

• Must translate data management from specialist to non specialist

Four recommendations

http://www.lib.cam.ac.uk/

preservation/incremental/

documents/Incremental_Scoping_

Report_170910.pdf

1. Produce simple guidance on creating, storing and managing data

University resources & guidance

Local & central support contacts

2. Offer practical training resources with discipline specific examples‐

‘Curation for researchers’ course- principles of data management- case studies and breakouts to put in context- collaborate with university services to profile support- are producing online materials from this

Case study of English Language projects

Key considerations

Local support

Digital Curation for Researchers workshop

Thematic seminars Lunchtime seminars (2hr) in Spring at Cambridge on:

• Ethics/confidential data - 19th January 2011 – Dr Louise Corti (UK Data Archive)

• IPR- 2nd February 2011 – Andrew Charlesworth (JISC/University of Bristol)

• FOI- 16th February 2011 – Mike Baillie (Queens University, Belfast)

• Managing diverse data formats- 2nd March 2011 – Paul Russell (English, Cambridge University), Stephen Gray (JISC/Bristol University), Fannar Haddad (independent)

Workshops in February 2011 at Glasgow on data management for researchers in :

• Performance / live art• Archaeology

Format: • Morning session on best practice case studies & panel• Afternoon session on support at Glasgow

Disciplinary workshops

Online training resources

• Course and workshop outputs e.g. video case studies, audio-synced slides, screencasts

• Modular slides/resources that can be dropped into other courses

• More visual formats e.g. flow diagrams, factsheets

3. Connect researchers with support stafffor tailored advice and partnering

• Raise awareness of existing support staff and services through data management web pages and training

• Build links with research office to point researchers to relevant support when apply for grants

4. Work towards a DM infrastructure

Conclusions

• There is a need for support with day to day issues of creating and managing data.

• Data management is mostly a ‘people’ problem.

• Providing brief and accessible guidance, training and support to researchers will be effective in the long term.

Thanks for listening Any questions?

Email: Catharine Ward - cw330@cam.ac.ukProject website:

http://www.lib.cam.ac.uk/preservation/incremental/

Cambridge Dataman web pages:http://www.lib.cam.ac.uk/dataman/

Project blog:http://incrementalproject.wordpress.com/

Twitter:JISCincremental

Incremental idcc 08_12_10_slideshare

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