Post on 24-Dec-2015
Implementing and Maintaining an RFID Tagging Program
November 9th, 2012
Christian GutierrezDirector of Special Projects
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Introduction
• 14 years experience with the asset management team.
• Software Product Manager• Directing new software initiatives• Today is my birthday!
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AssetWorks
• An industry-leading provider of technology and consulting solutions for asset- and infrastructure-intensive organizations
Fleet and Fuel Management
Facilities Management
Fixed Asset Management
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Fixed Asset Management
• Fixed Asset Inventory and Reconciliation Services
• GASB 34/35 Compliance Reporting• Property Appraisal Services• Asset Management Software• Surplus Management Software• Mobile Inventory Software Solutions
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Our Current Portfolio of Solutions
Asset, Surplus and Inventory Management Solutions
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CA RFID Implementations
• California State University System (CSU East Bay and San Jose State University)– PeopleSoft Data Extraction– Fixed Asset Inventory/Reconciliation– Application of RFID Tags– PeopleSoft Inventory Results Upload– Mobile Barcode/RFID Inventory Software– Training
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Current Inventory Solution
• Barcode asset ID tagging?• Centralized asset management software?• Dedicated resources?• Inventory cycle?• Manual inventory collection?• Reconciliation process?
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What can RFID do for you?
• Enhance your current inventory strategy• Reduce the need for physical asset contact • Reduce the search for assets• Reduce the burden on resources• Implemented with software, it can make the
reconciliation process less difficult
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What RFID will NOT do for you?• Eliminate the need for physical asset verification• Read assets from a long distance (over 12ft.)• Eliminate the search for assets in the field • Eliminate the need for dedicated inventory
resources• Eliminate the need for further asset verification• Is not a “one size fits all” solution
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6 Questions You Should Ask When Considering RFID Tagging
• What are your Critical Assets?• Passive or Active RFID tags?• High Frequency (HF) or Ultra High Frequency
(UHF)?• What Tag Types should be considered?• Price per tag?• Inventory Equipment and Software?
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Asset Types
• Office Equipment• Portable Equipment• IT Equipment• Building Equipment• Heavy Machinery• Lab and Research Equipment• Licensed Vehicles
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Issues for Consideration• Tag Environment– Will the tag:
• be exposed to weather?• experience high temperatures?• be susceptible to “high traffic”?
• Accessibility to Tag– Will the tag:
• be hidden from view?• be applied to an asset that is difficult to reach?• be applied to an asset that should not be handled?• be applied to an asset that is highly mobile?
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AnalysisAsset Type Exposed
to Weather
High Temp
High Traffic
Out of Reach
Should not be Handled
Mobile RFID?
Office Equipment No No Yes No No No No
Portable Equipment No No Yes Yes No Yes Yes
IT Equipment No No No Yes Yes Yes Yes
Building Equipment Yes Yes No Yes Yes No Yes
Heavy Machinery Yes Yes Yes No Yes Yes Yes
Lab Equipment No No No Yes Yes Yes Yes
Licensed Vehicles Yes No Yes Yes No Yes Yes
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Active RFID Tags• Components/Features:
– Continuous Internal Battery– Larger in size– Store up to 128 kb of data– Read/Write capability– $$$$
• Applications– Vehicles– Car clickers– Pharmaceuticals/Healthcare– Military– Livestock
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Passive RFID Tags• Components/Features:
– No Internal Battery- powered by energy emitted from a reader.– Smaller in size– Store up to 128 kb of data– Read/Write capability– $$
• Applications– Consumer Goods– Inventory– Books– Smart Cards– Documents
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Inventory Management Analysis• Battery: Tag only needs to emit frequency when prompted
by a reader.• Size: Though human readable capability is required, the
smaller the better.• Data storage: Asset ID ties all current asset details to a
master profile. Storage size becomes a non-issue.• Read/Write: Tags will be used simply for asset identification
purposes. Write capabilities are not necessary.• $: Cost can make RFID implementations unattainable.
Passive RFID Tags
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High Frequency• Components/Features:– Store large amounts of data– Very short read range– Secure communication– $
• Applications– Libraries– Textiles– Documents– Healthcare
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Ultra High Frequency• Components/Features:– Store small amounts of data– Longer read range– No secure communication– $$
• Applications– Warehouse management– Pallet Identification– Inventory– Healthcare
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Inventory Management Analysis• Data: Only record asset ID. No need for large
amount of coded data. • Read Range: The longer the read range the better.• Data Security: Sensitive data will not be stored in
the RFID tag, therefore secure communications is not an issue.
• $: Cost is a major consideration, but read range is necessary.
UHF RFID Tags
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Tag Types
• Many types of Passive UHF RFID tags• Tag Considerations:– Asset Type (Real estate available on asset)– Size (dimensions)– Environment– Surface adhesion
• Consider use of multiple tag types
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Multi-Surface Tags
• 7’ read distance• 1.43”x0.43”x0.2”• Durable construction• Multi surface adhesion• Pre-programmed• Human readable and barcoded asset ID• Applications
– IT Asset management– Lab Equipment Management– Asset Management
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Ultra Slim Tags
• 2-4’ read distance• 1.43”x0.43”x.0.08”- Low profile• Durable construction• High performance acrylic adhesive• Pre-programmed• Human readable and barcoded asset ID• Applications:
– Laptops/Tablets– Printers– Cased Equipment
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Tablet PC
• Tablet inventory collection solution– Increase mobility– Ease of data entry– Use existing equipment– Data reconciliation
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Bluetooth Add-Ons
• Use Bluetooth technology to pair Barcode or RFID reading device– Ability to pair multiple reading devices at the
same time– Inexpensive add-ons to existing equipment– Ability to move from barcode verification to RFID
verification easily
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Software
• Runs on Tablet PC• Import inventory data from external sources• No internet connection necessary• Instant inventory status view• Run inventory reports• Export verified data to external source