Post on 16-Apr-2017
HCC WCMS Phase II Project Plan
Vignette Phase II – Status Report
Communications Department
Prepared by: Murali Venkatesh
Version. 2.0June 07 2006
WCMS Vignette Phase II Project Plan
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Agenda
• Current State
• Desired State
– Project Schedule
– Milestones
– Organization Chart
– Resources
– Deliverables
• Presentation Wrap up
• Questions
WCMS Vignette Phase II Project Plan
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Current State• WCMS team is spending some time to understand the previous
WCMS effort
• HCC already bought a Vignette WCMS Software
• HCC Board is committed to complete the pilot
• Full time Project Manager is on board
• PMO made a decision to expand WCMS project team work force – In progress
• For WCMS project knowledge repository, created an WebCT account
• PMO made a decision to get pilot hardware – Delayed
WCMS Vignette Phase II Project Plan
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Desired State• Build a strong bridge between Steering committee and WCMS
team - In progress
• Create a clear plan for WCMS pilot project - In progress
• Place an order for pilot infrastructure – Delayed
• According to the plan bring the right resources on time- Delayed
• Find an Internal Business Analyst who can start defining the pilot scope document – In progress
• Setup a meeting with Trendec and Vignette team to have a follow up meeting - Done
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Project Schedule
June 7th
Complete
Progress
Delayed
ID Task Name Start Finish DurationMay 2006 Jun 2006 Jul 2006 Aug 2006
5/7 5/14 5/21 5/28 6/4 6/11 6/18 6/25 7/2 7/9 7/16 7/23 7/30 8/6
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
2w 4d5/25/20065/8/2006Initiating
1w5/12/20065/8/2006Understand Current Environment
1w 1d5/16/20065/9/2006Meeting with Internal and external teams
2d5/15/20065/12/2006Understanding Current Infrastructure and Resources
1w5/18/20065/12/2006Understand the pilot Scope
1w5/25/20065/19/2006Prioritize the HCCS scope and high level tasks
4w 4d6/20/20065/18/2006Planning
2w6/8/20065/26/2006Resource Planning and Orientation
1w6/14/20066/8/2006Detail Pilot Scope Definition (CMS, HTML)
3w 1d6/8/20065/18/2006Order for the pilot Infrastructure
3d6/16/20066/14/2006Training and Resource Planning
3d6/12/20066/8/2006Time Frame and Cost Budgeting
3d6/20/20066/16/2006Detail Project plan Development
6w 4d7/28/20066/13/2006Executing
2w6/26/20066/13/2006Setup Pilot servers and Install Vignette
3d7/3/20066/29/2006Create the CMS templates
2w6/30/20066/19/2006Create new HTML look and feel for HCCS
4w7/24/20066/27/2006Develop new CMS look and feel pages for Pilot
1w7/28/20067/24/2006Integrate CMS with other websites
11w 4d8/2/20065/12/2006Controling
5w7/18/20066/14/2006Setup weekly meeting with program management
2d7/25/20067/24/2006Setup Meeting with Steering committee to show Pilot
11w 4d8/2/20065/12/2006Review project status, plan, scope, budget, resources with management and team
1w 4d8/7/20067/26/2006Closing
3d7/28/20067/26/2006Lessons learned meeting
1w 1d8/7/20067/31/2006Prepare for the full cycle development
WCMS Vignette Phase II Project Plan
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Project Milestones
Complete
Complete
Delayed
June 07th
Progress
Delayed
Delayed
Progress
Delayed
ID Milestones Name FinishMay 2006 Jun 2006 Jul 2006 Aug 2006
5/7 5/14 5/21 5/28 6/4 6/11 6/18 6/25 7/2 7/9 7/16 7/23 7/30 8/6
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
5/9/2006Project Management Kick off
5/15/2006Project Schedule and Resources Document
5/16/2006Pilot Infrastructure order
5/22/2006Pilot Project Scope Document
5/23/2006Team Kick off meeting
5/23/2006Project best practices implimentation
6/2/2006Detail screen flow and Scope Document
6/5/2006Server and Vignette software setup
6/12/2006Pilot screen Template
6/19/2006HTML screen Templates
7/10/2006Complete the content migration
7/17/2006Vignette Coding complete
7/24/2006Complete Testing
7/31/2006Steering committee presentation
8/7/2006Lesson Learned
8/8/2006High level Phase 1 plan document
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Organization Chart
Project Management Office
Steering Committee
Murali VenkateshProject Manager
Claudine IllgDirector
Claudine(Communication)Business Analyst
Jim HyltonInfrastructure
Lead (PT)
BhanuDatabase Lead (PT)
Sr. Technical Lead/Architect
Vignette Developer
HTML/Taxonomy Developer
HTML/Content Migration Developer
Vignette Team (PT)
Larry Wright
Lorah Gough
Avis Horde
Steering Committee Member 1
Steering Committee Member 2
Steering Committee Member 3
Steering Committee Member 4
Steering Committee Member 5
Carole HarringtonInterim Associate Vice Chancellor
Irene PorcarelloVice Chancellor of Student success Bill Meyer
Trendec Team (PT)
Mellissa(Student Services)Business Analyst
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Resources
* (PT) – Part Time
June 07th
ID Responsibility NameMay 2006 Jun 2006 Jul 2006 Aug 2006
5/7 5/14 5/21 5/28 6/4 6/11 6/18 6/25 7/2 7/9 7/16 7/23 7/30 8/6
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Project Manager - Murali
Project Monitry, control and Management
Business Analyst – Mellissa & Claudine
Analysis and Design of the Pilot
Infrastructure Lead (PT) - Jim
Setup Infrastructure for Pilot servers
Database Lead (PT) - Bhanu
Setup Vignette and Oracle database schemas
Sr. Technical Lead/Architect
Setup Pilot servers and implementation
Vignette Developer
Create the Vignette screen for Pilot
HTML/Taxonomy Developer
Modify the HTML screens
HTML/Content Migration Developer (PT)
Content Creating and Migration
Vignette Support Person (PT)
Guidance to setup application and portal servers
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Project DeliverablesProject Manager
Business Analyst
Sr. Technical Architect/Lead
Vignette/JAVA Developer
HTML/Taxonomy Developer
HTML/Content Migration Developer
Project Charter,
RFP, SOW
Project Plan
Resource Skill
Request
Project Status Report
Presentation to Steering Commite
Project Scope
Infrastructure Proposal
CMS Knowledge
Sharing
Pilot Look and Feel
Lessons Learned
Prepare for the
Next Phase
Current HCCS status
Gather Pilot
scope
Pilot scope
document
Coordination with users/
business team
Current HCCS
Architecture
Pilot Integration approach
Technical Integration templates
Best practices for CMS
implimentation
Implimentation notes
HTML templates
HTML pages design
Content Migration
Workflow implimentation
Pilot Implimentation
Pilot Implimentation
Vignette support person
Infrastructure Lead Setup the Web server
Database Lead Setup Vignette user
database
Support to Install Vignette CMS
and Portal Servers
Support to setup CMS Database
Support to setup out of the
box Vignette system
Setup Oracle data storage
Setup Web Application
server
Setup File storage server
Setup Load balancer
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Resource BudgetHCC’s Vignette Phase II Project Resource Cost (Planned)
ID Responsibility NameMay 2006 Jun 2006 Jul 2006 Aug 2006
5/7 5/14 5/21 5/28 6/4 6/11 6/18 6/25 7/2 7/9 7/16 7/23 7/30 8/6
1
2
3
4
Project Manager
Sr. Technical Lead/Architect
Vignette Developer
HTML Developer - 1
Start
5/8/2006
7/3/2006
7/3/2006
5/23/2006
Finish
7/7/2006
8/8/2006
8/8/2006
8/8/2006
Duration
9w
5w 2d
5w 2d
11w 1d
Cost as Planned
$24,000
$12,334
$10,000
$20,000
HCC’s Vignette Phase II Project Resource Cost (Proposing)
ID Responsibility Name Start Finish Duration Cost as Planned
May 2006 Jun 2006 Jul 2006 Aug 2006
5/7 5/14 5/21 5/28 6/4 6/11 6/18 6/25 7/2 7/9 7/16 7/23 7/30 8/6
1
2
5
6
7
8
13w 4d8/10/20065/8/2006Project Manager
8w 3d7/26/20065/29/2006Business Analyst (Internal Staff)
7w 2d8/9/20066/20/2006Sr. Technical Lead/Architect
5w 2d8/8/20067/3/2006Vignette Developer
11w 1d9/26/20067/11/2006HTML/Taxonomy Developer
3w 1d8/4/20067/14/2006HTML/Content Migration Developer(Part Time)
4 9w7/21/20065/22/2006Database Lead (Part Time)(Internal Staff)
3 9w 3d7/21/20065/17/2006Infrastructure Lead (Part Time) (Internal Staff)
9 5w 4d7/26/20066/16/2006Vignette Support person (Part Time)
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Presentation Wrap Up• WCMS team did spend some time to understand the previous
effort– Capturing the previous effort and reviewing documents
• WCMS team will continue to build strong relationship with Steering committee– On regular basis have a project progress, presentation, and
knowledge sharing sessions • WCMS team is clearly defining future direction of pilot project
– Project schedule, and resources needed– Milestone and deliverables
• PMO is ready to– Place an order for pilot hardware– List a posting for external resource
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Questions?
Contact :Murali.venkatesh@hccs.edu