HRMS UL MeetingNon-Student Temporary

Unit Readiness CoordinatorApril 15, 2011

Agenda

•Project Updates•Communication Planning•System Demo – Manage Applicants•Security Roles and Assignments•April / May Tasks•Questions

Project Updates

• Development continuing• End-to-end testing begins in April• Sandbox available May 15• Training materials being developed

- On target for June 1 delivery- Labs open week of June 27

• Central Offices getting ready• Unit Readiness on target?

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Communication Plan (cont.)

April• Video Production • HRMS Business Managers• Story on UHR WebsiteMay• General story in University Record,

UHR Newsletter, UMHS Inside View4

Communication Plan (cont. 2)

• Questions: Overview session needs?

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Manage Applicants

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Job Offer 1

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Job Offer 2

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Onboarding Process

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System Demo

Demo of Manage Applicants• Dispositions• Offer / Prepare for Hire• On-boarding

• No new roles added to security matrix• Security role required for eRecruit

access• Training required for all new security

roles, assignments• Training strongly encouraged for

these currently holding a role

Security Highlights

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Security Roles

• HR EMP Resume Viewer• HR EMP Job Open Updater• HR EMP Unit User

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HR EMP Resume Viewer

• General access – none• Must be on the Hiring Team for access to anything

- View the job opening- View the job applicant resumes- Disposition the job applicants

• Job Opening Approver– Receive approval email– Approve or deny in system

• Job Offer Approver– Receive approval email– Approve or deny in system

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HR EMP Job Open Updater

• All HR EMP Resume Viewer access, plus…• Must be on the Hiring Team to access anything• General Access

– Create/edit job openings– Manage resumes– Create job offers

• Job Opening Approver– View/edit/approve/deny assigned openings– View resumes & dispositions applicants

• Job Offer Approver– View assigned job openings– Approve/deny assigned job offers

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HR EMP Unit User

• All HR EMP Job Open Updater access, plus…• General access

– View/edit/update any job opening– Manage resumes for any job opening– Create job offers for any job opening– View any applicant information– Run Applicant Summary Report– Ability to search broad database– Review Restricted Table records– Review Image Now Personnel files

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Security Assignments

• Spreadsheets sent mid-April• Instruction tab with specifics• 4 documents on CTools for assistance• Directly related to business processes• Due to Anne annert@umich.edu by May 16• Spreadsheet used later to track training

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April/May Tasks

• Complete business process work• Security role assignments due May 16• May UL Meeting: implementation and

training• Suggestions eRecruitPT@umich.edu

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???

Questions or

Suggestions

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