HR information system - sHaRe

Bureau Veritas group

Samo MIGLIČ

March 2012

► GENERAL OVERVIEW & STRATEGIC ORIENTATION

► sHaRe – HR PROCESESS

3Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

WHY sHaRE - our expectations

► A). To structure HR processes in the field of:

HR administration

Training,

Recruitment,

Performance Assessment (PMP) and career evolution

► B). Get an analytical understanding of our employees (BV main assets) pyramid of age by BU in order to anticipate recruitment and succession planning

skills mapping in order to find easily the capabilities within our teams (e.g. for large contracts requiring the involvement of several countries)

allocation of the training budget by BU, by job family, business line etc.

retention and turnover

► C). Atomization of HR reporting / KPI’s and improvement of the follow-up quality

4Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

HOW - 4 main objectives

1- KNOW our resources in order to enable our business to grow in a SUSTAINABLE manner.

Early signals on age/cost and Early signals on skills limitations versus business development

Early signals on issues with qualifications necessary for keeping our licence to operate

Leverage on BV network in an efficient and structured manner

2- MANAGE TRAINING as an investment i.e.

Align training with the needs of the BU (future business development, management, technical, accreditation…)

Make the training part of the ‘BV package’ and an argument to attract & retain employees.

Measure investment in Money and Time versus expected outcome

3- STREAMLINE HR processes

Recruitment, Employee files, PMP, Pay rise, Monthly HR reports,

4- INTEGRATE into BV systems and managed/updated by HR

Feed TQRM systems: BV Qualifs, WebAccs, etc..

Link with codes in ZIG Prod / Siebel

Integrate PMP for all employees

5Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

Geographical scope & organisation

NEZ Continental (S.M.)

• 18 countries

• 1500 FTE

6Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe (HRIS) – set up

PMP

PERFORMANCE REVIEW

RECRUITMENT

TRAINING &

DEVELOPMENT

WORKFORCE

ADMINISTRATION

SKILLS &

COMPETENCIES

REPORTING

System Entrance

LOCAL PAY-ROLL

SYSTEM

BV QUALIF

7Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – 3 levels of interaction

► 3 different possibilities

1. As an Employee

Read access on your own file + edit access on your own CV and address information + edit access on your own file in the PMP module during the PMP cycle.

2. As a Manager/Supervisor

► Read access on your own file + all your employees files + edit access on your own CV and address information + edit access on your own and you employees files in the PMP module during the PMP cycle.

3. As HR

Full read and edit access on your own and all employees within your working area (BU/Devision/Country/District/Region).

8Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – EMPLOYEE’S + MANAGERS PORTAL

ACTION BUTTONS

9Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – HR PORTAL

MODULES

► ORGANISATION & STRATEGIC ORIENTATION

► sHaRe – HR PROCESESS

11Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – PMP PROCESS (MAIN STEPS)

1.

SELF ASSESMENT

2.

SR INPUT

(FUNCT. MANAGER)

3.

N+1 INPUT &

INTERVIEW

4.

HR CONSISTENCY

CHECK

PMP CLOSED&

ARCHIVED IN

sHaRe

5.

EMPLOYEE

ACKNOWLEDGMENT

12Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – PMP Module

STEPS OF PMP

13Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – PMP Form

PAGES

14Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

Holiday request and recording process flow

1. Request for holiday

Employee

TRG catalogue

Minimum info

requested

2. Receives request and approves or

rejects it

N+1 (or N+2)

3. Receives confirmation /approval for

holiday

Employee+HR

NEW

HOLIDAY

BALANCE

IN WA

HOLIDAY

BALANCE

IN WAIF OK

4. Takes the holiday

Employee

IF NO

•First day of absence

•Last day ob absence

•Total days to be taken (min unit 0,5 day)

•Holiday type (regular, previous years, compensatory, extra paid day...)

•New balance

2a. Receives automatic info & explanation

Employee

End

If different than original

request

4. Enters the changes (max

in 2 weeks)

Employee

4. Approves or rejects

N+1 IF OK

IF NO

See nex page for details

2 weeks max.

15Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – Holiday Module

16Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

TRG application and recording process flow

1. Application on training

course from catalogue

Employee

Timetable + deadlinesDefinition Management rules

• Manage the execution and post TRG activities• Manage the execution and post TRG activities

TRG catalogue

IF TRG COURSE NOT IN

CATALOGUE

1a. Opens new TRG in

catalogue

HR

2. Receives request and approves or

rejects it

N+1

3. Participates the training

Employee

Executed TRG

recorded&saved in

employee’s

personal file

TRG

CATALOGUE

IF OK

End

4. Final records on executed

TRG and closing in the

system

Employee+HR

IF NO

3a. Receives automatic info

HR

17Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – Training

► Training planing

► Training catalog

► Registration management

► Post training activities

► Budgeting&costs tracking

18Northern & Eastern Europe Zone - 2010 Roadmap, Organization and Priorities for 2010

sHaRe – Search functionality

► By geography

► By skils

► By qualificaton

► By codes

► By RL

► By key words

► .....