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Techniques for Coordinating
Utility Relocation
Presented by: Bill Morris, PE
Process
• Right of Way Plans.
• Engineering Contacts and
Agreements.
• Prepare Utility Plans.
• Relocation Agreements.
• Relocation Construction.
What could go wrong?
Who are utility owners?
Who Are the Utility Owners?
Who Are the Utility Owners?
Who Are the Utility Owners?
• Gas company said they were there.
• Said they were going to cut & cap line
prior to construction.
• Said they did cut & cap line.
• Said they were not on the project.
Who Are the Utility Owners?
Who Are the Utility Owners?
• Ownership of Utility Company Challenged.
JUM Markups
Right of Way Plans
ROW Plans – Utilities Highlighted
ROW Plans – Utilities Highlighted
ROW Plans – Utilities Highlighted
ROW Plans – Utilities Highlighted
ROW Plans – Incomplete
Right of Way Plans
• Identifying the Utility Lines.
• Utility Lines incomplete.
• Utility Lines incorrect.
JUM Markups
JUM Markups
Coordination with Design Team
Redesign Ramp to miss Telephone RTS
Redesign Mainline to miss RTS
Redesign to Accommodate Transmission Tower
Redesign to Accommodate Transmission Tower
Schedule
• Letting
• KYTC Priorities
• Waiting on other Utility Companies
▪ Design
▪ Construction
JUM Markups
Proposed Conflicts
Proposed Conflicts
• With Other Utility Companies.
• With Cranes.
• With Existing Structures.
• With Drainage.
• Clear Zone.
Identify
Conflicts with Other Utilities
Conflicts with Crane
Conflicts with Crane
Conflicts with Crane
Conflicts with Existing Structures
Utility Design
• Leave existing poles within disturbed
limits.
• Put proposed poles within disturbed
limits.
• Put proposed underground within
disturbed limits.
Utility Design
Right of Way
• Prioritize Parcels.
• Relocation Phases/Sections.
• Utility Corridor.
• US 62 in Leitchfield.
• Newton Pike D/B in Lexington.
• KY 56 in Union County.
• Who is Acquiring Utility Easements.
• Property Owner’s Dilemma.
Construction Schedule
• Disasters
▪ Hurricanes
▪ Tornados
▪ Floods
▪ Ice Storms
• Too Wet
• Other Oddities
JUM Markups
Get Organized
Spreadsheet
General InformationS
ecti
on
Uti
lity
Typ
e
Uti
lity
Co
mp
any
Co
nsu
ltan
t
Est
imat
ed C
ost
of
Rel
oca
tio
n
Est
imat
ed C
ost
of
En
gin
eeri
ng
10-126.12 5/29/2015 9/24/2014
STP 61058 Communication AT&T Kentucky N/A 445,254.62 180 9/17/2014
FD52 077 61708 03U Telephone Foothills Rural Telephone PEC 102218.15.15 26,903.65 14 after AT&T completes 9/17/2014
Communication Howard TV N/A 82,582.25 14 after Foothills completes 9/17/2014Water Magoffin County Water District Kenvirons 166,500.00 41,299.00 with roadway contract 9/17/2014Gas John Gray Energy Gas N/A cut & cap 9/17/2014Gas Resolution Gas cut & cap 9/17/2014
694,336.87 68,202.65
9/3/2015 12:22
762,539.52
Cal
end
ar D
ays
for
Co
nst
ruct
ion
Pro
ject
Au
tho
riza
tio
n
Let
tin
g
Join
t U
tili
ty M
eeti
ng
EngineeringR
ecei
ved
Res
po
nse
Pel
imin
ary
Co
nst
ruct
ion
Est
imat
e
Co
nsu
ltan
t F
ee
Pro
po
sal
ES
C
KY
TC
Ap
pro
val
GE
C A
pp
rova
l
Co
mp
any
Fee
P
rop
osa
l
Rei
mb
urs
emen
t C
alcu
lati
on
s
Sen
t to
KY
TC
fo
r A
pp
rova
l
Rec
eive
d A
pp
rova
l fr
om
KY
TC
Mai
led
to
Uti
lity
Co
. fo
r S
ign
atu
res
Exe
cute
d
PO
No
.
9/8/2014 9/18/2014 3/30/2015 3/16/2015 3/16/2015 4/13/2015 4/16/2015 5/28/2015 5/28/2015 6/1/2015 6/1/2015 6/22/2015
9/3/2014 9/18/2014 3/27/2015 3/10/2015 3/24/2015 3/27/2015 3/30/2015 4/23/2015
Consultant Request Engineering Services Contract Package Engineering Services Agreement
Plans & Relocation AgreementP
lan
s
Sp
ecif
icat
ion
s
Est
imat
e
KD
OW
Per
mit
Co
nst
ruct
ion
Day
s
Rei
mb
urs
emen
t C
alcu
lati
on
s
Sen
t to
KY
TC
fo
r A
pp
rova
l
Rec
eive
d A
pp
rova
l fr
om
KY
TC
Mai
led
to
Uti
lity
Co
. fo
r S
ign
atu
res
Exe
cute
d
PO
No
.
3/17/2015 3/12/2015 3/20/2015 3/23/2015 3/23/2015 4/6/2015 1500004466
3/30/2015 3/16/2015 3/31/2015 YES 4/7/2015 5/13/2015 1500004697
4/3/2015 4/10/2015 4/14/2015 YES 4/15/2015 6/5/2015 15000050453/23/2015 4/7/2015 3/27/2015 3/11/2015 3/24/2015 3/27/2015 3/30/2015 4/8/2015 1500004554
12/1/2014
PS&E Relocation Agreement
Construction
RO
E
NT
P
Beg
in
En
d
Cu
t &
Cap
ped
As-
Bu
ilts
5/7/20155/7/2015VERBAL
5/12/2015
5/7/20154/21/2015VERBAL
4/22/2015
5/7/2015 6/22/2015
5/29/2015
Construction
KURTS
• Depository for the documents.
• Process.
• Keeps track of approvals.
Get the project built.