How to Register as a Prospective Supplier Guideline

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Table of Content

1. Overview .................................................................................................................................................................................. 3

2. Supplier Self-Registration ..................................................................................................................................................... 3

3. Create Additional Company User Profile ........................................................................................................................... 8

4. Reset User password .......................................................................................................................................................... 12

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1. OVERVIEW • Suppliers access http://www.telkom.co.za/sites/aboutus/procurement/tenderbulletins/ to

view tender information. • Before a prospective supplier will be able to participate in an electronic RFX, they will need to

be registered if not already registered. • For technical enquiries contact Help Centre at ars@telkom.co.za. • Telkom recommends Supplier to use Internet Explorer (9; 10; 11) or Google Chrome. • The following steps show how to register as a Prospective Supplier.

2. SUPPLIER SELF-REGISTRATION

2.1 Supplier accesses registration via the Telkom Tender Bulletins Website by clicking on the Supplier Self-Registration button

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2.2 The registration Web Form will open, complete all the required fields to successfully submit the form. All compulsory fields are marked with red (*)

2.3 Once all fields are completed and verified as correct, please click on the Save button

to submit your company information.

2.4 The system will display a message below that information has been submitted for

approval.

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2.5 Once Supplier registration is approved you will receive two system generated emails

• First mail is a Welcoming email • Second email provides the user credentials to log into the system, user

id; temporary password; system link.

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2.6 Open the link in the second email in your browser, the Telkom log on screen will appear. Enter your user credentials provided in the email.

2.7 The system will prompt you to change your temporary password to your own

password.

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2.8 The system will display the software terms and condition, click on the Accept button to accept these conditions.

2.9 The system will login and the Supplier Workbench will display.

Note: If you are interested in a specific open tender, please follow the “Tender guideline for Respondents” available on the Telkom Tender bulletins Website.

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3. CREATE ADDITIONAL COMPANY USER PROFILE • The Administrator /Primary user/contact will be able to create secondary users for the

company. These users will be able to take part on any open RFX published on the Telkom Tender bulletins.

3.1 On the Workbench under Supplier Setup, click on Manage User Accounts.

3.2 click the Create button.

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3.3 The user creation screen will open.

3.3 Complete the users contact details under the Contact Tab.

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3.4 Provide a new User ID for the user under Account Management Tab.

3.5 Click on the Done button to save the new user and the system will send the log detail to the user.

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3.6 The user will receive an email with their log on details, the user will use this information to log onto the system.

3.7 The user can now log in with user credentials by open the link in the email in their browser.

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4. RESET USER PASSWORD • The Primary user of the company can reset the password of user’s in the company if a user has

forgotten or locked their password.

4.1 On the workbench under Supplier Setup click on Manage User Account.

4.2 Select the user which who’s password needs to be reset

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4.3 Click on the Account Management Tab.

4.4 Under Account Maintenance select Generate a New Password, the Send Notification will automatically select itself.

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4.5 User will receive email with temporary password.