Post on 12-May-2015
description
Chapter 11, Slide 1
Effective
Presentations
Chapter 11, Slide 2
What are we going to discuss
What is an effective presentation Stage Fright Voice as a Communication tool Logical structure of a presentation Delivery Power point esthetics
Chapter 11, Slide 3
where presentation skills are required
Departmental briefings
Conferences and meetings
Teaching
Academic and other job interviews
As part of your job
Extracurricular activities
Chapter 11, Slide 4
Why Is It Important ?
Good ideas will not be recognised unless
they are effectively communicated to
others
Chapter 11, Slide 5
Public speaking is one of the most feared thing
Stage Fright
Chapter 11, Slide 6
fear of being judged inadequate preparation unfamiliarity with the audience or the environment fear of the unknown negative past experiences
What Causes Stage Fright
I could make a fool of myself
Chapter 11, Slide 7
Some nerves are good for performance
Beyond this – what are your fears? If real – deal If imagined – get real Practice, practice, practice
Dealing with nerves
Chapter 11, Slide 8
It is normal
Almost everyone experiences some nervousness about speaking in
some situations.
Chapter 11, Slide 9
Know your audience Re-create the speech environment Use visual aids Don’t expect perfection Know that most nervousness is not visible Rehearse Success
Reducing Speech Anxiety
Prepare, prepare, preparePreparation is the Key
Chapter 11, Slide 10
Presenting is a Skill…
Developed through experience
and training.
Great speakers aren’t born they are trained
Chapter 11, Slide 11
UNCONSCIOUOS INCOMPETANCE
KNOWLEDGECONSCIOUS INCOMPETANCE
PRACTICECONSCIOUS COMPETANCE
EXPERIENCEUNCONSCIOUS COMPETANCE
Chapter 11, Slide 12
Transferable skills are always necessary, regardless of the career you choose.
Transferable Skills
Communication skillsListening skillsProblem-solving skillsAdaptability skillsTeamwork skillsOrganizing skills
Chapter 11, Slide 13
0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 1.8
Decision making
IT skills
Planning
Written communication
Managing one's own learning
Coping with multiple tasks
Presentation skills
Team work
Time management
Oral communication
Top 10 skills in order of importance
Chapter 11, Slide 14
To Inform
To Persuade
To Instruct
Formal or informal
Why Presentation
Chapter 11, Slide 15
You
Information
Visuals
You Visuals
Information
You
Information
Visuals
Information
VisualsYou
Components of Good Presentation
Chapter 11, Slide 16
You
Information
Visuals
Components of Good Presentation
Chapter 11, Slide 17
Theme
Tone
SupportVisuals Story Data
Point Point Point Point Point
Closing
Presentation Flow
Chapter 11, Slide 18
A.Key point
B.Key assertions
C.Sub - assertions
D.Evidence
The Point
Assertion 2
A Pyramid Structure
Assertion 1
Chapter 11, Slide 19
Mint candy consumption is expected to grow rapidly over the next five years
– Current capacity will reach maximum next year
– May want to add capacity meet demand
Mint candy consumption is expected to grow rapidly over the next five years
– Current capacity will reach maximum next year
– May want to add capacity meet demand
Limits the amount of energy needed from the audience to connect ideas
Ensures the audience will focus on the essential points
Limits the risk the audience misconnect points or misinterpret relations you want to emphasize
Enables one to structure the storyline clearly and efficiently, starting from the top of the pyramid
We should consider adding capacity to meet growing demand
– Mint candy market is expected to grow rapidly over the next five years (CAGR 30%)
– Our capacity will reach maximum next year
We should consider adding capacity to meet growing demand
– Mint candy market is expected to grow rapidly over the next five years (CAGR 30%)
– Our capacity will reach maximum next year
Reverse your logic flow
“Pyramid Principle” requires you to begin with the insight or conclusion and then follow up with the support
Chapter 11, Slide 20
Your purpose is to tell an
interesting story of your
idea
Chapter 11, Slide 21
1. Tell what you are going to tell
2. Tell it
3. Then, tell what you have told
Chapter 11, Slide 25
Use emphasisto expressmeaning.
Use emphasisto expressmeaning.
Adjust yourvolume
and rate.
Adjust yourvolume
and rate.
Controlyourpitch.
Controlyourpitch.
Work onyour voice
quality.
Work onyour voice
quality.
Improveyour
pronunciation.
Improveyour
pronunciation.
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Chapter 11, Slide 26
Improveyour
pronunciation.
Improveyour
pronunciation.
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
“naturally” – not “natcherly” “accessory” – not “assessory” “don’t you” – not “doncha”
Chapter 11, Slide 27
Work onyour voice
quality.
Work onyour voice
quality.
Improveyour
pronunciation.
Improveyour
pronunciation.
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Do you sound friendly, alert, or positive? Do you sound angry, slow-witted, or
negative?
Chapter 11, Slide 28
Controlyourpitch.
Controlyourpitch.
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Avoid a flat, monotone voice. Strive for a variety of pitch patterns.
Work onyour voice
quality.
Work onyour voice
quality.
Chapter 11, Slide 29
Adjust yourvolume
and rate.
Adjust yourvolume
and rate.
Controlyourpitch.
Controlyourpitch.
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Speak as loudly or softly as the occasion demands.Don’t make your listeners strain to hear you.Don’t speak too rapidly.
Chapter 11, Slide 30
Use emphasisto expressmeaning.
Use emphasisto expressmeaning.
Adjust yourvolume
and rate.
Adjust yourvolume
and rate.
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Using Your Using Your Voice as a Voice as a
Communication Communication ToolTool
Stress those words that require emphasis.
A lower pitch and volume make you sound professional or reasonable.
Chapter 11, Slide 31
John Kennedy
“Ask not what your country can do for you;
“ask what you can do for your country”.
Same message: many ways to deliver
Chapter 11, Slide 32
Martin Luther King.
I have a dream that one day
this nation will rise up;live up to the true meaning to its creed:We hold these truths to be self-evidentthat all men are created equal.
Vocal Skills : Enthusiasm
Chapter 11, Slide 33
Visuals Reinforce Message
• DesignFocus on one idea per visualStay conceptualDon’t over design
• CopyUse headlines that hammer main ideasWrite like you speak
Speaker Reads Slides
A speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience.
This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesn’t simply hand out a copy of the slides.
The visual presentation dominates the presenter. The presenter is not adding any value to what is on the slides.
Speaker Interprets Slides
Slides dominate• Provide all content• Audience’s attention
Speaker supports• Faces slides• Helps audience understand
Slides Enhance Speaker
Speaker dominates• Faces audience• Provides content
Slides support speaker• Reinforce message• Orient listeners
Here are some of the things many listenerswant from a talk:
CONTENT
Conveys new information Poses an interesting question Conveys how people in other f ields think Describes important ideas Novel discovery
CLARI TY AND ORGANI ZATION
Understandable Avoids jargon Uses clear and simple visual aids Well organized Enables me to catch up if I space out Doesn’t run over time
STYLE AND DELIVERY
Keeps me awake Varies voice Conveys enthusiasm Doesn’t stay in one place Friendly and approachable
EXPERTISE
Credible I nspires trust and conf idence Answers questions clearly
Change in ThinkingHigher level of understanding
Change in PerformanceChange in Behavior
Learning