How To Effectively Train During Challenging Economic Times

62nd Annual FAPT Summer ConferenceNaples Beach Hotel & Golf Club, Naples, FL.

July 6-10, 2009

Presented By:

Kay Kanupp & Jamie WarringtonTransportation Specialists,Florida Dept. of Education

How Did We Get To This Point?How Did We Get To This Point?

Lack of revenues into the stateLack of funding to the DistrictPoor use of funding within the

school districtInefficient operations in schools

and support servicesInappropriate use of District

funds

Where’s The Money?Where’s The Money?

The ripple effect….– Federal spending– State spending– District spending– Department spending

Who gets whatever is left over?Who gets whatever is left over?

What is a training program to do?What is a training program to do?

Streamline training staffMinimize paper training materialsMaximize use of other sourcesShare resourcesEliminate or reduce “extras” from

trainingRe-schedule classroom and behind the

wheel training times

?

Streamline Training StaffStreamline Training Staff

Use existing staff for multiple tasksSchedule training during the regular

working hours or adjust working hours to avoid paying overtime

Reassign “extra” training staff to other duties

Minimize Paper Training MaterialsMinimize Paper Training Materials

Consolidate multiple manuals Print using double sides Print in black and white, only using color

when needed Periodically assess the effectiveness of

handouts (do they need updating or are they even still applicable)

Consider electronic bulletin board messages (instead of issuing paper memos)

Maximize Use Of Other SourcesMaximize Use Of Other Sources

Explore presentations from outside agencies Research and implement use of on-line

services Use FDOE for training and presentations

using free on-line video conferencing technologies (ie: Skype®)

Explore using vendor provided training materials

Share ResourcesShare Resources

Consider combining in-services with other neighboring districts

Consider combining classroom pre-service training with neighboring districts

Share training materials with your neighbors

Share training staff with your neighbors

Eliminate or Reduce “Extras”Eliminate or Reduce “Extras”

Eliminate or reduce refreshments during training and in-service

Eliminate or reduce exceptions made for training individuals around their schedules (ie: available hours, other employment, etc…)

Reduce allowable number of attempts to complete a task (ie: CDL tests, physicals, etc…)

Eliminate or reduce “gifts” to new and existing employees

Re-schedule Training TimesRe-schedule Training Times

Consider night time training– Cooler temperatures = less energy consumption– Fewer daytime operational distractions = greater

attentiveness– Later hours = less on-the-road traffic– Later hours = less child care issues for parents in

training Adjust trainer hours to avoid overtime Eliminate weekend training when possible

In Conclusion…In Conclusion…

Everyone needs a job. We all have a responsibility to keep as much of the limited educational dollars available in the classrooms, where it belongs. Through creative ideas andthinking, and possibly some of the suggestions mentioned here today, we can keep our folks employed and our students educated, without sacrificing safety or the quality of the training we provide to our students.

Any Questions or Comments?

ContactsContacts

Florida Department of EducationSchool Transportation Management Section

325 W. Gaines Street, Suite 1134Tallahassee, FL 32399-0400

(850) 245-9795

Kay KanuppTransportation Specialist

(850) 245-9928Kay.Kanupp@fldoe.org

Jamie S. WarringtonTransportation Specialist

(850) 245-9927Jamie.Warrington@fldoe.org