Post on 02-Apr-2020
1
01 जन 2015
िनिवदा सचना भारतीय मानक बयरो नीच िदए गए िववरण क अनसार योगय बोली दाताओ स िशमलाननीतालमसरी म और आसपास क ःथानो म स एक पर अपन होलीड होम की ःथापना क िलए आवास उपलबध करान क िलए दो बोली णाली (तकनीकी बोली एव िवततीय बोली) क तहत सीलबद बोिलया आमिऽत करता ह 1 योगयता
क) बोलीदाता क पास वयापार करन क िलए उपयकत ािधकारी का एक लाइसस होना चािहए
ख) बोलीदाता क पास एक होटल िशमलाननीतालमसरी म और आसपास क ःथानो म स िकसी एक म होना चािहए
ग) बोलीदाता क पास आयकर िवभाग दवारा जारी एक वध पन होना चािहए घ) बोलीदाता क पास वध सिवरस टकस पजीकरण होना चािहए ङ) बोलीदाता को भारत सरकारराजय सरकारसावरजिनक कषऽ क उपबमो क
िवभागोमऽालयो दवारा काली सची म नही डाला गया हो (घोषणा पऽ िनधारिरत ारप म ःतत िकया जाना ह)
च) बोलीदाता क पास िपछल तीन वषोर म ित वषर 20 लाख रपए का नयनतम कारोबार होना चािहए
2 सिवदा की ःतािवत वधता एक वषर 3 िनिवदा दःतावज की उपलबधता
ःथान शासन िवभाग कमरा स 505 कायारलय समय क दौरान एव भामाबयरो वबसाईट wwwbisorgin या
wwweprocuregovin
अविध 01 जन 2015 स 16 जन 2015 4 ी िबड का स 09 जन 2015 (मगलवार) को 1500 बज
2
5 बोिलया ःतत करन की िविध एक िलफाफा िजस पर िलखा हो ldquoभारतीय मानक बयरो होलीड होम की ःथापना क िलए आवास उपलबध करान की बोलीrdquo क दो िलफाफ lsquoतकनीकी बोलीrsquo और lsquoिवततीय बोलीrsquo हो और उन पर पाटीर का नाम एव पता िलखा होना चािहए तथा उस ldquoिनदशक (शासन) भारतीय मानक बयरो कमरा स 505 मानकालय 9 बहादर शाह जफर मागर नई िदलली ndash 110002 क पास िभजवाए 6 बोिलया खोलना तकनीकी बोिलया 16 जन 2015 (मगलवार) को 1530 बज खोली जाएगी 7 धरोहर रािश जमा र 25000- 8 कायर िसकयोिरटी जमा सिवदा की कल वािषरक लागत का 5 9 बोिलयो की वधता तकनीकी बोली क खलन स 90 िदनो तक 10 बयरो िकसी भी ःतर पर कोई कारण बताय िबना िकसी एक या सभी बोिलयो को अःवीकार करन का अिधकार सरिकषत रखता ह
(एन रिव शकर) िनदशक (शासन)
ई- मल administrationbisorgin
फ़ोन 011-23231059 फकस 011-23231059 हमारा सदभर शा02022014
3
िनिवदा दःतावज
अनसची ndash 1 बोली दाताओ क िलए िनदरश
1 बोली आमऽण की सचना 11 भारतीय मानक बयरो (बीआईएस) िशमलाननीतालमसरी म और आसपास क
ःथानो म स एक पर भारतीय मानक बयरो होलीड होम की ःथापना क िलए आवास उपलबध करान क िलए दो बोली णाली क तहत इचछक पािटरयो स महरबद बोली (तकनीकी बोली और िवततीय बोली) आमिऽत करता ह
2 िनिवदा दःतावज जारी करना 21 िनिवदा दःतावज भी बयरो wwwbisorgin या wwweprocuregovin की
वबसाइट स डाउनलोड िकया जा सकता ह 22 टडर जारी होन क बाद सकषम ािधकारी दवारा िनिवदा दःतावज म यिद कोई भी
पिरवतरन िकया जाता ह बोली ःतत करन स पहल बोली म ही शािमल करन क िलए शिदधपऽपिरिशषट क रप म सभािवत बोलीदाताओ क िलए सिचत िकया जाएगा
23 कही भी बोली दःतावज म कोई पिरवतरन और पिरवधरन की अनमित नही ह इनम स िकसी क भी पाए जान पर बोली को सरसरी तौर पर खािरज िकया जा सकता ह
24 बोलीदाता अपनी बोली की तयारी और ःतत करन क साथ जड़ सभी लागत वहन करगा बयरो िकसी भी मामल म चाह सचालन हो या बोली लगान की िबया क पिरणाम हो इन लागत क िलए िजममदार या उततरदायी नही होगा
3 बोलीअनबध की भाषा 31 बोली की भाषा अमजीिहनदी होगी और सभी पऽाचार अमजीिहनदी आिद म
िकए जाएग
4
4 ी-िबड का स 41 सभी इचछक बोलीदाताओ क िलए एक पवर बोली का स अनसची-4 म दशारए
अनसार िनधारिरत िदनाक और समय पर आयोिजत की जाएगी बोलीदाताओ का यिद कोई ःपषटीकरण हो उस पछन क िलए अनमित दी जाएगी
5 बोिलयो की वधता 51 बोिलया इसक खलन की ितिथ स 90 िदनो की अविध क िलए वध होगी 6 बयानाबोली सरकषा रािश 61 बोलीदाता बयरो क पास एक बयाज मकत बयाना रािश जमा (ईएमडी) क रप
म अनसची-4 म दशारए गए अनसार रािश जमा करगा बयाना रािश भारतीय मानक बयरो नई िदलली क पकष म दय िडमाड साफटप आडरर क रप म जमा की जाएगी
62 बयाना रािश जमा करन क िलए िवफलता या चक बोली को अयोगय घोिषत करगा और बयरो अपन िवचार स इस तरह की बोली को अयोगय घोिषत करगा
63 बोलीदाता बोली की वधता अविध क दौरान बयरो की सहमित क िबना अपनी बोली को रदद नही करगा या अपन िनयमो और शतोर को िभनन नही करगा यिद बोलीदाता बोली को रदद करगा या इसकी शतोर एव िनयोअमो म िभननता करगा तो बयरो दवारा इसक अनय अिधकारो एव उपचारो पर ितमल भाव डाल िबना धरोहर रािश जमा को जबत कर िलया जाएगा तथा ऐसी रोक की ितिथ स भावी होकर 24 महीन की आगामी अविध क दौरान तक बयरो क होलीड होम की ःथापना हत बोली ःतत करन क अिधकार स विचत कर िदया जाएगा
64 सफल बोली लगान वाला िनधारिरत समय सीमा म कायरकािरता सरकषा का भगतान नही करता या समझौत बाड पर हःताकषर करन म िवफल रहता ह तो सफल बोलीदाता की बयाना रािश जमा बयरो दवारा जबत की जाएगी
65 असफल बोलीदाता की बयाना रािश को बयरो क समकष अपिकषत कायर िनपादन ितभित सफलतम बोलीदाता दवारा ःतत करन क बाद एव बोिलयो की वधता अविध की समािपत क 30 िदनो क भीतर सिवदा हःताकषर करन क बाद वािपस लौटा दी जाएगी
5
7 योगय बोलीदाता
क) बोलीदाता क पास वयापार करन क िलए उपयकत ािधकारी का एक लाइसस होना चािहए
ख) बोलीदाता क पास एक होटल िशमलाननीतालमसरी म और आसपास क ःथानो म स िकसी एक म होना चािहए
ग) बोलीदाता क पास आयकर िवभाग दवारा जारी एक वध पन होना चािहए घ) बोलीदाता क पास वध सिवरस टकस पजीकरण होना चािहए ङ) बोलीदाता को भारत सरकारराजय सरकारसावरजिनक कषऽ क उपबमो क
िवभागोमऽालयो दवारा काली सची म नही डाला गया हो (घोषणा पऽ िनधारिरत ारप म ःतत िकया जाना ह)
च) बोलीदाता क पास िपछल तीन वषोर म ित वषर 20 लाख रपए का नयनतम कारोबार होना चािहए
8 दर कस उदधत की जानी ह 81 बोलीदाता स बाजार म चिलत दरो को धयान म रखत हए उसकी दरो को
दन की उममीद की जाती ह बोलीदाता दरो और कीमतो क रप म अनयथा दान क अलावा अनबध क तहत अपन सभी दाियतवो और सभी मामलो और आवयक चीजो को कवर करगा जो सलगन कायरबम म उदधत अपनी बोली की शदधता और चरता क रप म बोली लगान स पहल खद को सतषट िकया समझा जाएगा
82 बोलीदाता अनसची-5 म दी गई िवततीय िनिवदा म दरो को उदधत करगा यिद यिद िवततीय िनिवदा म दर उदधत नही की तो बोली को अःवीकार कर िदया जाएगा
83 ारभ म अनबध एक वषर क िलए मानय होगा ठकदार क सतोषजनक दशरन क बाद वािषरक आधार और आपसी सहमित पर आग दो वषर क िलए अनबध को बढ़ाया जा सकता ह हालािक एक बार उदधत दरो को अनबध क नवीकरण क समय बदला नही जाएगा
9 बोली ःतत करन क तरीक 91 अनसची-4 म दशारए गए रप म परी बोली ापत की जाएगी जो बोली बॉकस क
माधयम स या डाक दवारा िनधारिरत समय स पहल िनिदरषट ःथान पर पहचाई जाएगी
92 ई-मल या फकस क माधयम स ापत की बोली को खािरज कर िदया जाएगा
6
10 जमा करन की अितम ितिथ 101 महरबद िनिवदाए िनिवदा सचना म िनिदरषट समय और िदनाक क बाद िनिदरषट
पत पर ापत नही की जाएगी िनधारिरत िदनाक और समय क बाद ापत बोिलयो पर िवचार नही िकया जाएगा इसिलए इस तरह की बोिलयो को अःवीकार कर बद बोलीदाता को वािपस भजा जाएगा
102 बोली जमा करन की िनधारिरत ितिथ को अवकाश की घोषणा होन की िःथित म ःताव अगल कायर िदवस पर िनयत समय तक ापत िकए जाएग
11 ःताव म सशोधन एव वापसी 111 बोलीदाता बोली ःतत करन क बाद अपनी पशकश वािपस ल सकत ह बशतर
िक बोलीदाता स बोली वापसी की िलिखत सचना बोली ःतत करन की िनधारिरत अितम ितिथ और समय स पहल बयरो को ापत होती ह
12 बोली दःतावज की साममी 121 बोिलया दो बोली णाली (तकनीकी बोली और िवततीय बोली) म आमिऽत की
की जाती ह परी बोली सीलबद िलफाफ पर अनसची-4 म उललख क अनसार ldquoभारतीय मानक बयरो होलीड होम ःथापना क िलए आवास उपलबध करान क िलएrdquo िलखकर भज
122 िलफाफ म िनमनिलिखत रख क) िलफाफा न 1 (तकनीकी बोली) इसम िनमनिलिखत वािणिजयक िनयम
और शतोर क साथ-साथ सभी तकनीकी िववरण शािमल करन चािहए i) सलगन सभी दःतावजो की सची ii) उपरोिलिखत खड 61 म दशारए गए रप म ईएमडी iii) होटल उदयोग क कारोबार को चलान क िलए पाटीर को िदए गए
उपयकत ािधकारी को वध लाइसस की ःव-सतयािपत ितिलिप
iv) अनसची 7 क अनबध 5 म होलीड होम का िववरण
v) ित वषर 20 लाख रपए क नयनतम कारोबार क सबत म चाटरडर एकौटट दवारा िविधवत रप स सतयािपत िपछल तीन वषोर क लाभ और हािन खात एव आय और वयय िववरण की ितया
vi) आयकर िवभाग दवारा जारी िकए गए वध पन एव सिवरस टकस पजीकरण क माणो की ःव- मािणत ितया
7
vii) पऽाचार क िलए नाम पता टलीफोन नबर ई-मल इतयािद क साथ मािलकसाथीिनदरशक क िववरण सिहत फमर(फमोर) का िववरण (अनसची 7 क अनबध-2)
viii) एक फमर क मामल म तयक पाटरनर या अटॉनीर धारक बोली पर हःताकषर करगा बोली हःताकषर करन वाल वयिकत क पावर ऑफ अटानीर की सतयािपत ितया बोली क साथ सलगन की जाएगी पावर ऑफ अटानीर सभी भागीदारो दवारा हःताकषिरत की जाएगी ाइवट िलपिबलक िल कपिनयो क मामल म पॉवर ऑफ अटानीर क सहायक बोडर सकलप एव उपयकत तथा पयारपत माण उपलबध कराए जाएग
ix) सभी पषठ और िचपकाई गई ितयो को बोलीदाता दवारा हःताकषर िकया जाना चािहए और कोई पषठ बोली दःतावज क सट स जोड़ा या हटाया नही जाएगा िविधवत हःताकषर िकए गए बोली दःतावज अपनी ःवीकित की िनशानी क रप म वापस िकए जाएग
x) िपछल तीन (3) वषर (अनसची 7 क अनबध-3) म िकए गए कायरसवा को दशारन वाला िववरण
xi) काली-सची औरया मकदमो (अनसची 7 क अनबध-4) क बार म एक घोषणा
ख) िलफाफा स 2 (िवततीय बोली) इस िलफाफ म अनसची 2 क अनसार िनधारिरत ःथानो पर भाड़ की सवाओ क िलए कवल ौणीकर मलय रख जाएग िजनह िविधवत एव बोली क तय ःथान पर बोलीदाता दवारा तयक पषठ पर हःताकषर करक रखा जाएगा खड 8 क िनदरशो का धयान रखा जाए
ग) िलफाफा कवर दोनो िलफाफ 1 और 2 को एक आम सीलबद िलफाफ म
अनसची-4 म दशारए अनसार ldquoभारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान क िलए बोलीrdquo एव बाई तरफ बोली लगान वाल का नाम और पता िलखा जाएगा
13 बोलीदाता दवारा अनय महतवपणर िबदओ पर धयान िदया जाना चािहए
क) िवततीय िनिवदा उपयकत ःथानो (अनसची 5) पर शबदो और अको दोनो म िलखा जाना चािहए
ख) बोलीदाता जो बोली ःतत करगा उसम िनिवदा दःतावज म दी गई तयक एव हर एक शतर को सतषट करगा ऐसा न होन पर बोली को
8
रदद कर िदया जाएगा सशतर बाकी बोिलयो को रदद कर िदया जाएगा
14 बोली खोलना 141 िनिवदा-सचना म िविनिदरषट समय एव ितिथ स पवर ापत बोली अनसची-4
(यिद सभव हो) म दशारए गए कायारलय म िविनिदरषट कायरबम क अनसार बोलीदाताओ क सामन या उनक ािधकत ितिनिधयो जो सचीबदध समय पर खोलन वाल िदन को उपिःथत रखन क िलए िजनका चयन िकया जाएगा उनक समकष खोली जाएगी
15 बोलीदाताओ की छटाई 151 बयरो कवल उन बोलीदाताओ की िवततीय बोली खोलगा िजनको तकनीकी बोली
म अहरक सची म रखा जाएगा ऐस बोलीदाताओ को ितिथ एव समय सिचत कर िवततीय बोिलया खोली जाएगी
16 िवततीय बोिलया खोलना 161 बयरो िनिदरषट ितिथ को िलफाफा स 2 खोलगा तथा मलय तािलका
(अनसची-5) म बोलीदाता दवारा उदधत दरो को पढ़ा जाएगा 17 बोली की ःवीकायरता 171 बयरो क सकषम ािधकारी दवारा बोली की ःवीकायरता की जाएगी िवततीय बोली
बोली म उदधत दरो क अनसार L1 क आधार पर बोली ःवीकार की जाएगी बयरो नयनतम या िकसी बोली को ःवीकार करन क िलए बाधय नही ह बयरो िबना िकसी कारण बताय ापत बोली या बोिलयो म स िकसी या सभी को रदद करन का अिधकार सरिकषत रखता ह बोली की ःवीकायरता बयरो क ािधकत अिधकारी दवारा िलिखत म सफल बोलीदाता को िभजवाई जाएगी
18 िबया गोपनीय रखी जाएगी 181 जाच सबधी जानकारी मलयाकन एव बोिलयो की तलनातमकता तथा
सिवदादन क सबध म बोलीदाताओ या िकसी अनय वयिकत को िजसका इस बोली स सबध न हो और जब तक सफलतम बोलीदाता का नाम घोिषत न िकया जाए कट नही करगा
9
19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
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अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
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xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
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iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
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होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
2
5 बोिलया ःतत करन की िविध एक िलफाफा िजस पर िलखा हो ldquoभारतीय मानक बयरो होलीड होम की ःथापना क िलए आवास उपलबध करान की बोलीrdquo क दो िलफाफ lsquoतकनीकी बोलीrsquo और lsquoिवततीय बोलीrsquo हो और उन पर पाटीर का नाम एव पता िलखा होना चािहए तथा उस ldquoिनदशक (शासन) भारतीय मानक बयरो कमरा स 505 मानकालय 9 बहादर शाह जफर मागर नई िदलली ndash 110002 क पास िभजवाए 6 बोिलया खोलना तकनीकी बोिलया 16 जन 2015 (मगलवार) को 1530 बज खोली जाएगी 7 धरोहर रािश जमा र 25000- 8 कायर िसकयोिरटी जमा सिवदा की कल वािषरक लागत का 5 9 बोिलयो की वधता तकनीकी बोली क खलन स 90 िदनो तक 10 बयरो िकसी भी ःतर पर कोई कारण बताय िबना िकसी एक या सभी बोिलयो को अःवीकार करन का अिधकार सरिकषत रखता ह
(एन रिव शकर) िनदशक (शासन)
ई- मल administrationbisorgin
फ़ोन 011-23231059 फकस 011-23231059 हमारा सदभर शा02022014
3
िनिवदा दःतावज
अनसची ndash 1 बोली दाताओ क िलए िनदरश
1 बोली आमऽण की सचना 11 भारतीय मानक बयरो (बीआईएस) िशमलाननीतालमसरी म और आसपास क
ःथानो म स एक पर भारतीय मानक बयरो होलीड होम की ःथापना क िलए आवास उपलबध करान क िलए दो बोली णाली क तहत इचछक पािटरयो स महरबद बोली (तकनीकी बोली और िवततीय बोली) आमिऽत करता ह
2 िनिवदा दःतावज जारी करना 21 िनिवदा दःतावज भी बयरो wwwbisorgin या wwweprocuregovin की
वबसाइट स डाउनलोड िकया जा सकता ह 22 टडर जारी होन क बाद सकषम ािधकारी दवारा िनिवदा दःतावज म यिद कोई भी
पिरवतरन िकया जाता ह बोली ःतत करन स पहल बोली म ही शािमल करन क िलए शिदधपऽपिरिशषट क रप म सभािवत बोलीदाताओ क िलए सिचत िकया जाएगा
23 कही भी बोली दःतावज म कोई पिरवतरन और पिरवधरन की अनमित नही ह इनम स िकसी क भी पाए जान पर बोली को सरसरी तौर पर खािरज िकया जा सकता ह
24 बोलीदाता अपनी बोली की तयारी और ःतत करन क साथ जड़ सभी लागत वहन करगा बयरो िकसी भी मामल म चाह सचालन हो या बोली लगान की िबया क पिरणाम हो इन लागत क िलए िजममदार या उततरदायी नही होगा
3 बोलीअनबध की भाषा 31 बोली की भाषा अमजीिहनदी होगी और सभी पऽाचार अमजीिहनदी आिद म
िकए जाएग
4
4 ी-िबड का स 41 सभी इचछक बोलीदाताओ क िलए एक पवर बोली का स अनसची-4 म दशारए
अनसार िनधारिरत िदनाक और समय पर आयोिजत की जाएगी बोलीदाताओ का यिद कोई ःपषटीकरण हो उस पछन क िलए अनमित दी जाएगी
5 बोिलयो की वधता 51 बोिलया इसक खलन की ितिथ स 90 िदनो की अविध क िलए वध होगी 6 बयानाबोली सरकषा रािश 61 बोलीदाता बयरो क पास एक बयाज मकत बयाना रािश जमा (ईएमडी) क रप
म अनसची-4 म दशारए गए अनसार रािश जमा करगा बयाना रािश भारतीय मानक बयरो नई िदलली क पकष म दय िडमाड साफटप आडरर क रप म जमा की जाएगी
62 बयाना रािश जमा करन क िलए िवफलता या चक बोली को अयोगय घोिषत करगा और बयरो अपन िवचार स इस तरह की बोली को अयोगय घोिषत करगा
63 बोलीदाता बोली की वधता अविध क दौरान बयरो की सहमित क िबना अपनी बोली को रदद नही करगा या अपन िनयमो और शतोर को िभनन नही करगा यिद बोलीदाता बोली को रदद करगा या इसकी शतोर एव िनयोअमो म िभननता करगा तो बयरो दवारा इसक अनय अिधकारो एव उपचारो पर ितमल भाव डाल िबना धरोहर रािश जमा को जबत कर िलया जाएगा तथा ऐसी रोक की ितिथ स भावी होकर 24 महीन की आगामी अविध क दौरान तक बयरो क होलीड होम की ःथापना हत बोली ःतत करन क अिधकार स विचत कर िदया जाएगा
64 सफल बोली लगान वाला िनधारिरत समय सीमा म कायरकािरता सरकषा का भगतान नही करता या समझौत बाड पर हःताकषर करन म िवफल रहता ह तो सफल बोलीदाता की बयाना रािश जमा बयरो दवारा जबत की जाएगी
65 असफल बोलीदाता की बयाना रािश को बयरो क समकष अपिकषत कायर िनपादन ितभित सफलतम बोलीदाता दवारा ःतत करन क बाद एव बोिलयो की वधता अविध की समािपत क 30 िदनो क भीतर सिवदा हःताकषर करन क बाद वािपस लौटा दी जाएगी
5
7 योगय बोलीदाता
क) बोलीदाता क पास वयापार करन क िलए उपयकत ािधकारी का एक लाइसस होना चािहए
ख) बोलीदाता क पास एक होटल िशमलाननीतालमसरी म और आसपास क ःथानो म स िकसी एक म होना चािहए
ग) बोलीदाता क पास आयकर िवभाग दवारा जारी एक वध पन होना चािहए घ) बोलीदाता क पास वध सिवरस टकस पजीकरण होना चािहए ङ) बोलीदाता को भारत सरकारराजय सरकारसावरजिनक कषऽ क उपबमो क
िवभागोमऽालयो दवारा काली सची म नही डाला गया हो (घोषणा पऽ िनधारिरत ारप म ःतत िकया जाना ह)
च) बोलीदाता क पास िपछल तीन वषोर म ित वषर 20 लाख रपए का नयनतम कारोबार होना चािहए
8 दर कस उदधत की जानी ह 81 बोलीदाता स बाजार म चिलत दरो को धयान म रखत हए उसकी दरो को
दन की उममीद की जाती ह बोलीदाता दरो और कीमतो क रप म अनयथा दान क अलावा अनबध क तहत अपन सभी दाियतवो और सभी मामलो और आवयक चीजो को कवर करगा जो सलगन कायरबम म उदधत अपनी बोली की शदधता और चरता क रप म बोली लगान स पहल खद को सतषट िकया समझा जाएगा
82 बोलीदाता अनसची-5 म दी गई िवततीय िनिवदा म दरो को उदधत करगा यिद यिद िवततीय िनिवदा म दर उदधत नही की तो बोली को अःवीकार कर िदया जाएगा
83 ारभ म अनबध एक वषर क िलए मानय होगा ठकदार क सतोषजनक दशरन क बाद वािषरक आधार और आपसी सहमित पर आग दो वषर क िलए अनबध को बढ़ाया जा सकता ह हालािक एक बार उदधत दरो को अनबध क नवीकरण क समय बदला नही जाएगा
9 बोली ःतत करन क तरीक 91 अनसची-4 म दशारए गए रप म परी बोली ापत की जाएगी जो बोली बॉकस क
माधयम स या डाक दवारा िनधारिरत समय स पहल िनिदरषट ःथान पर पहचाई जाएगी
92 ई-मल या फकस क माधयम स ापत की बोली को खािरज कर िदया जाएगा
6
10 जमा करन की अितम ितिथ 101 महरबद िनिवदाए िनिवदा सचना म िनिदरषट समय और िदनाक क बाद िनिदरषट
पत पर ापत नही की जाएगी िनधारिरत िदनाक और समय क बाद ापत बोिलयो पर िवचार नही िकया जाएगा इसिलए इस तरह की बोिलयो को अःवीकार कर बद बोलीदाता को वािपस भजा जाएगा
102 बोली जमा करन की िनधारिरत ितिथ को अवकाश की घोषणा होन की िःथित म ःताव अगल कायर िदवस पर िनयत समय तक ापत िकए जाएग
11 ःताव म सशोधन एव वापसी 111 बोलीदाता बोली ःतत करन क बाद अपनी पशकश वािपस ल सकत ह बशतर
िक बोलीदाता स बोली वापसी की िलिखत सचना बोली ःतत करन की िनधारिरत अितम ितिथ और समय स पहल बयरो को ापत होती ह
12 बोली दःतावज की साममी 121 बोिलया दो बोली णाली (तकनीकी बोली और िवततीय बोली) म आमिऽत की
की जाती ह परी बोली सीलबद िलफाफ पर अनसची-4 म उललख क अनसार ldquoभारतीय मानक बयरो होलीड होम ःथापना क िलए आवास उपलबध करान क िलएrdquo िलखकर भज
122 िलफाफ म िनमनिलिखत रख क) िलफाफा न 1 (तकनीकी बोली) इसम िनमनिलिखत वािणिजयक िनयम
और शतोर क साथ-साथ सभी तकनीकी िववरण शािमल करन चािहए i) सलगन सभी दःतावजो की सची ii) उपरोिलिखत खड 61 म दशारए गए रप म ईएमडी iii) होटल उदयोग क कारोबार को चलान क िलए पाटीर को िदए गए
उपयकत ािधकारी को वध लाइसस की ःव-सतयािपत ितिलिप
iv) अनसची 7 क अनबध 5 म होलीड होम का िववरण
v) ित वषर 20 लाख रपए क नयनतम कारोबार क सबत म चाटरडर एकौटट दवारा िविधवत रप स सतयािपत िपछल तीन वषोर क लाभ और हािन खात एव आय और वयय िववरण की ितया
vi) आयकर िवभाग दवारा जारी िकए गए वध पन एव सिवरस टकस पजीकरण क माणो की ःव- मािणत ितया
7
vii) पऽाचार क िलए नाम पता टलीफोन नबर ई-मल इतयािद क साथ मािलकसाथीिनदरशक क िववरण सिहत फमर(फमोर) का िववरण (अनसची 7 क अनबध-2)
viii) एक फमर क मामल म तयक पाटरनर या अटॉनीर धारक बोली पर हःताकषर करगा बोली हःताकषर करन वाल वयिकत क पावर ऑफ अटानीर की सतयािपत ितया बोली क साथ सलगन की जाएगी पावर ऑफ अटानीर सभी भागीदारो दवारा हःताकषिरत की जाएगी ाइवट िलपिबलक िल कपिनयो क मामल म पॉवर ऑफ अटानीर क सहायक बोडर सकलप एव उपयकत तथा पयारपत माण उपलबध कराए जाएग
ix) सभी पषठ और िचपकाई गई ितयो को बोलीदाता दवारा हःताकषर िकया जाना चािहए और कोई पषठ बोली दःतावज क सट स जोड़ा या हटाया नही जाएगा िविधवत हःताकषर िकए गए बोली दःतावज अपनी ःवीकित की िनशानी क रप म वापस िकए जाएग
x) िपछल तीन (3) वषर (अनसची 7 क अनबध-3) म िकए गए कायरसवा को दशारन वाला िववरण
xi) काली-सची औरया मकदमो (अनसची 7 क अनबध-4) क बार म एक घोषणा
ख) िलफाफा स 2 (िवततीय बोली) इस िलफाफ म अनसची 2 क अनसार िनधारिरत ःथानो पर भाड़ की सवाओ क िलए कवल ौणीकर मलय रख जाएग िजनह िविधवत एव बोली क तय ःथान पर बोलीदाता दवारा तयक पषठ पर हःताकषर करक रखा जाएगा खड 8 क िनदरशो का धयान रखा जाए
ग) िलफाफा कवर दोनो िलफाफ 1 और 2 को एक आम सीलबद िलफाफ म
अनसची-4 म दशारए अनसार ldquoभारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान क िलए बोलीrdquo एव बाई तरफ बोली लगान वाल का नाम और पता िलखा जाएगा
13 बोलीदाता दवारा अनय महतवपणर िबदओ पर धयान िदया जाना चािहए
क) िवततीय िनिवदा उपयकत ःथानो (अनसची 5) पर शबदो और अको दोनो म िलखा जाना चािहए
ख) बोलीदाता जो बोली ःतत करगा उसम िनिवदा दःतावज म दी गई तयक एव हर एक शतर को सतषट करगा ऐसा न होन पर बोली को
8
रदद कर िदया जाएगा सशतर बाकी बोिलयो को रदद कर िदया जाएगा
14 बोली खोलना 141 िनिवदा-सचना म िविनिदरषट समय एव ितिथ स पवर ापत बोली अनसची-4
(यिद सभव हो) म दशारए गए कायारलय म िविनिदरषट कायरबम क अनसार बोलीदाताओ क सामन या उनक ािधकत ितिनिधयो जो सचीबदध समय पर खोलन वाल िदन को उपिःथत रखन क िलए िजनका चयन िकया जाएगा उनक समकष खोली जाएगी
15 बोलीदाताओ की छटाई 151 बयरो कवल उन बोलीदाताओ की िवततीय बोली खोलगा िजनको तकनीकी बोली
म अहरक सची म रखा जाएगा ऐस बोलीदाताओ को ितिथ एव समय सिचत कर िवततीय बोिलया खोली जाएगी
16 िवततीय बोिलया खोलना 161 बयरो िनिदरषट ितिथ को िलफाफा स 2 खोलगा तथा मलय तािलका
(अनसची-5) म बोलीदाता दवारा उदधत दरो को पढ़ा जाएगा 17 बोली की ःवीकायरता 171 बयरो क सकषम ािधकारी दवारा बोली की ःवीकायरता की जाएगी िवततीय बोली
बोली म उदधत दरो क अनसार L1 क आधार पर बोली ःवीकार की जाएगी बयरो नयनतम या िकसी बोली को ःवीकार करन क िलए बाधय नही ह बयरो िबना िकसी कारण बताय ापत बोली या बोिलयो म स िकसी या सभी को रदद करन का अिधकार सरिकषत रखता ह बोली की ःवीकायरता बयरो क ािधकत अिधकारी दवारा िलिखत म सफल बोलीदाता को िभजवाई जाएगी
18 िबया गोपनीय रखी जाएगी 181 जाच सबधी जानकारी मलयाकन एव बोिलयो की तलनातमकता तथा
सिवदादन क सबध म बोलीदाताओ या िकसी अनय वयिकत को िजसका इस बोली स सबध न हो और जब तक सफलतम बोलीदाता का नाम घोिषत न िकया जाए कट नही करगा
9
19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
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अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
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xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
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iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
3
िनिवदा दःतावज
अनसची ndash 1 बोली दाताओ क िलए िनदरश
1 बोली आमऽण की सचना 11 भारतीय मानक बयरो (बीआईएस) िशमलाननीतालमसरी म और आसपास क
ःथानो म स एक पर भारतीय मानक बयरो होलीड होम की ःथापना क िलए आवास उपलबध करान क िलए दो बोली णाली क तहत इचछक पािटरयो स महरबद बोली (तकनीकी बोली और िवततीय बोली) आमिऽत करता ह
2 िनिवदा दःतावज जारी करना 21 िनिवदा दःतावज भी बयरो wwwbisorgin या wwweprocuregovin की
वबसाइट स डाउनलोड िकया जा सकता ह 22 टडर जारी होन क बाद सकषम ािधकारी दवारा िनिवदा दःतावज म यिद कोई भी
पिरवतरन िकया जाता ह बोली ःतत करन स पहल बोली म ही शािमल करन क िलए शिदधपऽपिरिशषट क रप म सभािवत बोलीदाताओ क िलए सिचत िकया जाएगा
23 कही भी बोली दःतावज म कोई पिरवतरन और पिरवधरन की अनमित नही ह इनम स िकसी क भी पाए जान पर बोली को सरसरी तौर पर खािरज िकया जा सकता ह
24 बोलीदाता अपनी बोली की तयारी और ःतत करन क साथ जड़ सभी लागत वहन करगा बयरो िकसी भी मामल म चाह सचालन हो या बोली लगान की िबया क पिरणाम हो इन लागत क िलए िजममदार या उततरदायी नही होगा
3 बोलीअनबध की भाषा 31 बोली की भाषा अमजीिहनदी होगी और सभी पऽाचार अमजीिहनदी आिद म
िकए जाएग
4
4 ी-िबड का स 41 सभी इचछक बोलीदाताओ क िलए एक पवर बोली का स अनसची-4 म दशारए
अनसार िनधारिरत िदनाक और समय पर आयोिजत की जाएगी बोलीदाताओ का यिद कोई ःपषटीकरण हो उस पछन क िलए अनमित दी जाएगी
5 बोिलयो की वधता 51 बोिलया इसक खलन की ितिथ स 90 िदनो की अविध क िलए वध होगी 6 बयानाबोली सरकषा रािश 61 बोलीदाता बयरो क पास एक बयाज मकत बयाना रािश जमा (ईएमडी) क रप
म अनसची-4 म दशारए गए अनसार रािश जमा करगा बयाना रािश भारतीय मानक बयरो नई िदलली क पकष म दय िडमाड साफटप आडरर क रप म जमा की जाएगी
62 बयाना रािश जमा करन क िलए िवफलता या चक बोली को अयोगय घोिषत करगा और बयरो अपन िवचार स इस तरह की बोली को अयोगय घोिषत करगा
63 बोलीदाता बोली की वधता अविध क दौरान बयरो की सहमित क िबना अपनी बोली को रदद नही करगा या अपन िनयमो और शतोर को िभनन नही करगा यिद बोलीदाता बोली को रदद करगा या इसकी शतोर एव िनयोअमो म िभननता करगा तो बयरो दवारा इसक अनय अिधकारो एव उपचारो पर ितमल भाव डाल िबना धरोहर रािश जमा को जबत कर िलया जाएगा तथा ऐसी रोक की ितिथ स भावी होकर 24 महीन की आगामी अविध क दौरान तक बयरो क होलीड होम की ःथापना हत बोली ःतत करन क अिधकार स विचत कर िदया जाएगा
64 सफल बोली लगान वाला िनधारिरत समय सीमा म कायरकािरता सरकषा का भगतान नही करता या समझौत बाड पर हःताकषर करन म िवफल रहता ह तो सफल बोलीदाता की बयाना रािश जमा बयरो दवारा जबत की जाएगी
65 असफल बोलीदाता की बयाना रािश को बयरो क समकष अपिकषत कायर िनपादन ितभित सफलतम बोलीदाता दवारा ःतत करन क बाद एव बोिलयो की वधता अविध की समािपत क 30 िदनो क भीतर सिवदा हःताकषर करन क बाद वािपस लौटा दी जाएगी
5
7 योगय बोलीदाता
क) बोलीदाता क पास वयापार करन क िलए उपयकत ािधकारी का एक लाइसस होना चािहए
ख) बोलीदाता क पास एक होटल िशमलाननीतालमसरी म और आसपास क ःथानो म स िकसी एक म होना चािहए
ग) बोलीदाता क पास आयकर िवभाग दवारा जारी एक वध पन होना चािहए घ) बोलीदाता क पास वध सिवरस टकस पजीकरण होना चािहए ङ) बोलीदाता को भारत सरकारराजय सरकारसावरजिनक कषऽ क उपबमो क
िवभागोमऽालयो दवारा काली सची म नही डाला गया हो (घोषणा पऽ िनधारिरत ारप म ःतत िकया जाना ह)
च) बोलीदाता क पास िपछल तीन वषोर म ित वषर 20 लाख रपए का नयनतम कारोबार होना चािहए
8 दर कस उदधत की जानी ह 81 बोलीदाता स बाजार म चिलत दरो को धयान म रखत हए उसकी दरो को
दन की उममीद की जाती ह बोलीदाता दरो और कीमतो क रप म अनयथा दान क अलावा अनबध क तहत अपन सभी दाियतवो और सभी मामलो और आवयक चीजो को कवर करगा जो सलगन कायरबम म उदधत अपनी बोली की शदधता और चरता क रप म बोली लगान स पहल खद को सतषट िकया समझा जाएगा
82 बोलीदाता अनसची-5 म दी गई िवततीय िनिवदा म दरो को उदधत करगा यिद यिद िवततीय िनिवदा म दर उदधत नही की तो बोली को अःवीकार कर िदया जाएगा
83 ारभ म अनबध एक वषर क िलए मानय होगा ठकदार क सतोषजनक दशरन क बाद वािषरक आधार और आपसी सहमित पर आग दो वषर क िलए अनबध को बढ़ाया जा सकता ह हालािक एक बार उदधत दरो को अनबध क नवीकरण क समय बदला नही जाएगा
9 बोली ःतत करन क तरीक 91 अनसची-4 म दशारए गए रप म परी बोली ापत की जाएगी जो बोली बॉकस क
माधयम स या डाक दवारा िनधारिरत समय स पहल िनिदरषट ःथान पर पहचाई जाएगी
92 ई-मल या फकस क माधयम स ापत की बोली को खािरज कर िदया जाएगा
6
10 जमा करन की अितम ितिथ 101 महरबद िनिवदाए िनिवदा सचना म िनिदरषट समय और िदनाक क बाद िनिदरषट
पत पर ापत नही की जाएगी िनधारिरत िदनाक और समय क बाद ापत बोिलयो पर िवचार नही िकया जाएगा इसिलए इस तरह की बोिलयो को अःवीकार कर बद बोलीदाता को वािपस भजा जाएगा
102 बोली जमा करन की िनधारिरत ितिथ को अवकाश की घोषणा होन की िःथित म ःताव अगल कायर िदवस पर िनयत समय तक ापत िकए जाएग
11 ःताव म सशोधन एव वापसी 111 बोलीदाता बोली ःतत करन क बाद अपनी पशकश वािपस ल सकत ह बशतर
िक बोलीदाता स बोली वापसी की िलिखत सचना बोली ःतत करन की िनधारिरत अितम ितिथ और समय स पहल बयरो को ापत होती ह
12 बोली दःतावज की साममी 121 बोिलया दो बोली णाली (तकनीकी बोली और िवततीय बोली) म आमिऽत की
की जाती ह परी बोली सीलबद िलफाफ पर अनसची-4 म उललख क अनसार ldquoभारतीय मानक बयरो होलीड होम ःथापना क िलए आवास उपलबध करान क िलएrdquo िलखकर भज
122 िलफाफ म िनमनिलिखत रख क) िलफाफा न 1 (तकनीकी बोली) इसम िनमनिलिखत वािणिजयक िनयम
और शतोर क साथ-साथ सभी तकनीकी िववरण शािमल करन चािहए i) सलगन सभी दःतावजो की सची ii) उपरोिलिखत खड 61 म दशारए गए रप म ईएमडी iii) होटल उदयोग क कारोबार को चलान क िलए पाटीर को िदए गए
उपयकत ािधकारी को वध लाइसस की ःव-सतयािपत ितिलिप
iv) अनसची 7 क अनबध 5 म होलीड होम का िववरण
v) ित वषर 20 लाख रपए क नयनतम कारोबार क सबत म चाटरडर एकौटट दवारा िविधवत रप स सतयािपत िपछल तीन वषोर क लाभ और हािन खात एव आय और वयय िववरण की ितया
vi) आयकर िवभाग दवारा जारी िकए गए वध पन एव सिवरस टकस पजीकरण क माणो की ःव- मािणत ितया
7
vii) पऽाचार क िलए नाम पता टलीफोन नबर ई-मल इतयािद क साथ मािलकसाथीिनदरशक क िववरण सिहत फमर(फमोर) का िववरण (अनसची 7 क अनबध-2)
viii) एक फमर क मामल म तयक पाटरनर या अटॉनीर धारक बोली पर हःताकषर करगा बोली हःताकषर करन वाल वयिकत क पावर ऑफ अटानीर की सतयािपत ितया बोली क साथ सलगन की जाएगी पावर ऑफ अटानीर सभी भागीदारो दवारा हःताकषिरत की जाएगी ाइवट िलपिबलक िल कपिनयो क मामल म पॉवर ऑफ अटानीर क सहायक बोडर सकलप एव उपयकत तथा पयारपत माण उपलबध कराए जाएग
ix) सभी पषठ और िचपकाई गई ितयो को बोलीदाता दवारा हःताकषर िकया जाना चािहए और कोई पषठ बोली दःतावज क सट स जोड़ा या हटाया नही जाएगा िविधवत हःताकषर िकए गए बोली दःतावज अपनी ःवीकित की िनशानी क रप म वापस िकए जाएग
x) िपछल तीन (3) वषर (अनसची 7 क अनबध-3) म िकए गए कायरसवा को दशारन वाला िववरण
xi) काली-सची औरया मकदमो (अनसची 7 क अनबध-4) क बार म एक घोषणा
ख) िलफाफा स 2 (िवततीय बोली) इस िलफाफ म अनसची 2 क अनसार िनधारिरत ःथानो पर भाड़ की सवाओ क िलए कवल ौणीकर मलय रख जाएग िजनह िविधवत एव बोली क तय ःथान पर बोलीदाता दवारा तयक पषठ पर हःताकषर करक रखा जाएगा खड 8 क िनदरशो का धयान रखा जाए
ग) िलफाफा कवर दोनो िलफाफ 1 और 2 को एक आम सीलबद िलफाफ म
अनसची-4 म दशारए अनसार ldquoभारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान क िलए बोलीrdquo एव बाई तरफ बोली लगान वाल का नाम और पता िलखा जाएगा
13 बोलीदाता दवारा अनय महतवपणर िबदओ पर धयान िदया जाना चािहए
क) िवततीय िनिवदा उपयकत ःथानो (अनसची 5) पर शबदो और अको दोनो म िलखा जाना चािहए
ख) बोलीदाता जो बोली ःतत करगा उसम िनिवदा दःतावज म दी गई तयक एव हर एक शतर को सतषट करगा ऐसा न होन पर बोली को
8
रदद कर िदया जाएगा सशतर बाकी बोिलयो को रदद कर िदया जाएगा
14 बोली खोलना 141 िनिवदा-सचना म िविनिदरषट समय एव ितिथ स पवर ापत बोली अनसची-4
(यिद सभव हो) म दशारए गए कायारलय म िविनिदरषट कायरबम क अनसार बोलीदाताओ क सामन या उनक ािधकत ितिनिधयो जो सचीबदध समय पर खोलन वाल िदन को उपिःथत रखन क िलए िजनका चयन िकया जाएगा उनक समकष खोली जाएगी
15 बोलीदाताओ की छटाई 151 बयरो कवल उन बोलीदाताओ की िवततीय बोली खोलगा िजनको तकनीकी बोली
म अहरक सची म रखा जाएगा ऐस बोलीदाताओ को ितिथ एव समय सिचत कर िवततीय बोिलया खोली जाएगी
16 िवततीय बोिलया खोलना 161 बयरो िनिदरषट ितिथ को िलफाफा स 2 खोलगा तथा मलय तािलका
(अनसची-5) म बोलीदाता दवारा उदधत दरो को पढ़ा जाएगा 17 बोली की ःवीकायरता 171 बयरो क सकषम ािधकारी दवारा बोली की ःवीकायरता की जाएगी िवततीय बोली
बोली म उदधत दरो क अनसार L1 क आधार पर बोली ःवीकार की जाएगी बयरो नयनतम या िकसी बोली को ःवीकार करन क िलए बाधय नही ह बयरो िबना िकसी कारण बताय ापत बोली या बोिलयो म स िकसी या सभी को रदद करन का अिधकार सरिकषत रखता ह बोली की ःवीकायरता बयरो क ािधकत अिधकारी दवारा िलिखत म सफल बोलीदाता को िभजवाई जाएगी
18 िबया गोपनीय रखी जाएगी 181 जाच सबधी जानकारी मलयाकन एव बोिलयो की तलनातमकता तथा
सिवदादन क सबध म बोलीदाताओ या िकसी अनय वयिकत को िजसका इस बोली स सबध न हो और जब तक सफलतम बोलीदाता का नाम घोिषत न िकया जाए कट नही करगा
9
19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
10
अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
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xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
13
iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
4
4 ी-िबड का स 41 सभी इचछक बोलीदाताओ क िलए एक पवर बोली का स अनसची-4 म दशारए
अनसार िनधारिरत िदनाक और समय पर आयोिजत की जाएगी बोलीदाताओ का यिद कोई ःपषटीकरण हो उस पछन क िलए अनमित दी जाएगी
5 बोिलयो की वधता 51 बोिलया इसक खलन की ितिथ स 90 िदनो की अविध क िलए वध होगी 6 बयानाबोली सरकषा रािश 61 बोलीदाता बयरो क पास एक बयाज मकत बयाना रािश जमा (ईएमडी) क रप
म अनसची-4 म दशारए गए अनसार रािश जमा करगा बयाना रािश भारतीय मानक बयरो नई िदलली क पकष म दय िडमाड साफटप आडरर क रप म जमा की जाएगी
62 बयाना रािश जमा करन क िलए िवफलता या चक बोली को अयोगय घोिषत करगा और बयरो अपन िवचार स इस तरह की बोली को अयोगय घोिषत करगा
63 बोलीदाता बोली की वधता अविध क दौरान बयरो की सहमित क िबना अपनी बोली को रदद नही करगा या अपन िनयमो और शतोर को िभनन नही करगा यिद बोलीदाता बोली को रदद करगा या इसकी शतोर एव िनयोअमो म िभननता करगा तो बयरो दवारा इसक अनय अिधकारो एव उपचारो पर ितमल भाव डाल िबना धरोहर रािश जमा को जबत कर िलया जाएगा तथा ऐसी रोक की ितिथ स भावी होकर 24 महीन की आगामी अविध क दौरान तक बयरो क होलीड होम की ःथापना हत बोली ःतत करन क अिधकार स विचत कर िदया जाएगा
64 सफल बोली लगान वाला िनधारिरत समय सीमा म कायरकािरता सरकषा का भगतान नही करता या समझौत बाड पर हःताकषर करन म िवफल रहता ह तो सफल बोलीदाता की बयाना रािश जमा बयरो दवारा जबत की जाएगी
65 असफल बोलीदाता की बयाना रािश को बयरो क समकष अपिकषत कायर िनपादन ितभित सफलतम बोलीदाता दवारा ःतत करन क बाद एव बोिलयो की वधता अविध की समािपत क 30 िदनो क भीतर सिवदा हःताकषर करन क बाद वािपस लौटा दी जाएगी
5
7 योगय बोलीदाता
क) बोलीदाता क पास वयापार करन क िलए उपयकत ािधकारी का एक लाइसस होना चािहए
ख) बोलीदाता क पास एक होटल िशमलाननीतालमसरी म और आसपास क ःथानो म स िकसी एक म होना चािहए
ग) बोलीदाता क पास आयकर िवभाग दवारा जारी एक वध पन होना चािहए घ) बोलीदाता क पास वध सिवरस टकस पजीकरण होना चािहए ङ) बोलीदाता को भारत सरकारराजय सरकारसावरजिनक कषऽ क उपबमो क
िवभागोमऽालयो दवारा काली सची म नही डाला गया हो (घोषणा पऽ िनधारिरत ारप म ःतत िकया जाना ह)
च) बोलीदाता क पास िपछल तीन वषोर म ित वषर 20 लाख रपए का नयनतम कारोबार होना चािहए
8 दर कस उदधत की जानी ह 81 बोलीदाता स बाजार म चिलत दरो को धयान म रखत हए उसकी दरो को
दन की उममीद की जाती ह बोलीदाता दरो और कीमतो क रप म अनयथा दान क अलावा अनबध क तहत अपन सभी दाियतवो और सभी मामलो और आवयक चीजो को कवर करगा जो सलगन कायरबम म उदधत अपनी बोली की शदधता और चरता क रप म बोली लगान स पहल खद को सतषट िकया समझा जाएगा
82 बोलीदाता अनसची-5 म दी गई िवततीय िनिवदा म दरो को उदधत करगा यिद यिद िवततीय िनिवदा म दर उदधत नही की तो बोली को अःवीकार कर िदया जाएगा
83 ारभ म अनबध एक वषर क िलए मानय होगा ठकदार क सतोषजनक दशरन क बाद वािषरक आधार और आपसी सहमित पर आग दो वषर क िलए अनबध को बढ़ाया जा सकता ह हालािक एक बार उदधत दरो को अनबध क नवीकरण क समय बदला नही जाएगा
9 बोली ःतत करन क तरीक 91 अनसची-4 म दशारए गए रप म परी बोली ापत की जाएगी जो बोली बॉकस क
माधयम स या डाक दवारा िनधारिरत समय स पहल िनिदरषट ःथान पर पहचाई जाएगी
92 ई-मल या फकस क माधयम स ापत की बोली को खािरज कर िदया जाएगा
6
10 जमा करन की अितम ितिथ 101 महरबद िनिवदाए िनिवदा सचना म िनिदरषट समय और िदनाक क बाद िनिदरषट
पत पर ापत नही की जाएगी िनधारिरत िदनाक और समय क बाद ापत बोिलयो पर िवचार नही िकया जाएगा इसिलए इस तरह की बोिलयो को अःवीकार कर बद बोलीदाता को वािपस भजा जाएगा
102 बोली जमा करन की िनधारिरत ितिथ को अवकाश की घोषणा होन की िःथित म ःताव अगल कायर िदवस पर िनयत समय तक ापत िकए जाएग
11 ःताव म सशोधन एव वापसी 111 बोलीदाता बोली ःतत करन क बाद अपनी पशकश वािपस ल सकत ह बशतर
िक बोलीदाता स बोली वापसी की िलिखत सचना बोली ःतत करन की िनधारिरत अितम ितिथ और समय स पहल बयरो को ापत होती ह
12 बोली दःतावज की साममी 121 बोिलया दो बोली णाली (तकनीकी बोली और िवततीय बोली) म आमिऽत की
की जाती ह परी बोली सीलबद िलफाफ पर अनसची-4 म उललख क अनसार ldquoभारतीय मानक बयरो होलीड होम ःथापना क िलए आवास उपलबध करान क िलएrdquo िलखकर भज
122 िलफाफ म िनमनिलिखत रख क) िलफाफा न 1 (तकनीकी बोली) इसम िनमनिलिखत वािणिजयक िनयम
और शतोर क साथ-साथ सभी तकनीकी िववरण शािमल करन चािहए i) सलगन सभी दःतावजो की सची ii) उपरोिलिखत खड 61 म दशारए गए रप म ईएमडी iii) होटल उदयोग क कारोबार को चलान क िलए पाटीर को िदए गए
उपयकत ािधकारी को वध लाइसस की ःव-सतयािपत ितिलिप
iv) अनसची 7 क अनबध 5 म होलीड होम का िववरण
v) ित वषर 20 लाख रपए क नयनतम कारोबार क सबत म चाटरडर एकौटट दवारा िविधवत रप स सतयािपत िपछल तीन वषोर क लाभ और हािन खात एव आय और वयय िववरण की ितया
vi) आयकर िवभाग दवारा जारी िकए गए वध पन एव सिवरस टकस पजीकरण क माणो की ःव- मािणत ितया
7
vii) पऽाचार क िलए नाम पता टलीफोन नबर ई-मल इतयािद क साथ मािलकसाथीिनदरशक क िववरण सिहत फमर(फमोर) का िववरण (अनसची 7 क अनबध-2)
viii) एक फमर क मामल म तयक पाटरनर या अटॉनीर धारक बोली पर हःताकषर करगा बोली हःताकषर करन वाल वयिकत क पावर ऑफ अटानीर की सतयािपत ितया बोली क साथ सलगन की जाएगी पावर ऑफ अटानीर सभी भागीदारो दवारा हःताकषिरत की जाएगी ाइवट िलपिबलक िल कपिनयो क मामल म पॉवर ऑफ अटानीर क सहायक बोडर सकलप एव उपयकत तथा पयारपत माण उपलबध कराए जाएग
ix) सभी पषठ और िचपकाई गई ितयो को बोलीदाता दवारा हःताकषर िकया जाना चािहए और कोई पषठ बोली दःतावज क सट स जोड़ा या हटाया नही जाएगा िविधवत हःताकषर िकए गए बोली दःतावज अपनी ःवीकित की िनशानी क रप म वापस िकए जाएग
x) िपछल तीन (3) वषर (अनसची 7 क अनबध-3) म िकए गए कायरसवा को दशारन वाला िववरण
xi) काली-सची औरया मकदमो (अनसची 7 क अनबध-4) क बार म एक घोषणा
ख) िलफाफा स 2 (िवततीय बोली) इस िलफाफ म अनसची 2 क अनसार िनधारिरत ःथानो पर भाड़ की सवाओ क िलए कवल ौणीकर मलय रख जाएग िजनह िविधवत एव बोली क तय ःथान पर बोलीदाता दवारा तयक पषठ पर हःताकषर करक रखा जाएगा खड 8 क िनदरशो का धयान रखा जाए
ग) िलफाफा कवर दोनो िलफाफ 1 और 2 को एक आम सीलबद िलफाफ म
अनसची-4 म दशारए अनसार ldquoभारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान क िलए बोलीrdquo एव बाई तरफ बोली लगान वाल का नाम और पता िलखा जाएगा
13 बोलीदाता दवारा अनय महतवपणर िबदओ पर धयान िदया जाना चािहए
क) िवततीय िनिवदा उपयकत ःथानो (अनसची 5) पर शबदो और अको दोनो म िलखा जाना चािहए
ख) बोलीदाता जो बोली ःतत करगा उसम िनिवदा दःतावज म दी गई तयक एव हर एक शतर को सतषट करगा ऐसा न होन पर बोली को
8
रदद कर िदया जाएगा सशतर बाकी बोिलयो को रदद कर िदया जाएगा
14 बोली खोलना 141 िनिवदा-सचना म िविनिदरषट समय एव ितिथ स पवर ापत बोली अनसची-4
(यिद सभव हो) म दशारए गए कायारलय म िविनिदरषट कायरबम क अनसार बोलीदाताओ क सामन या उनक ािधकत ितिनिधयो जो सचीबदध समय पर खोलन वाल िदन को उपिःथत रखन क िलए िजनका चयन िकया जाएगा उनक समकष खोली जाएगी
15 बोलीदाताओ की छटाई 151 बयरो कवल उन बोलीदाताओ की िवततीय बोली खोलगा िजनको तकनीकी बोली
म अहरक सची म रखा जाएगा ऐस बोलीदाताओ को ितिथ एव समय सिचत कर िवततीय बोिलया खोली जाएगी
16 िवततीय बोिलया खोलना 161 बयरो िनिदरषट ितिथ को िलफाफा स 2 खोलगा तथा मलय तािलका
(अनसची-5) म बोलीदाता दवारा उदधत दरो को पढ़ा जाएगा 17 बोली की ःवीकायरता 171 बयरो क सकषम ािधकारी दवारा बोली की ःवीकायरता की जाएगी िवततीय बोली
बोली म उदधत दरो क अनसार L1 क आधार पर बोली ःवीकार की जाएगी बयरो नयनतम या िकसी बोली को ःवीकार करन क िलए बाधय नही ह बयरो िबना िकसी कारण बताय ापत बोली या बोिलयो म स िकसी या सभी को रदद करन का अिधकार सरिकषत रखता ह बोली की ःवीकायरता बयरो क ािधकत अिधकारी दवारा िलिखत म सफल बोलीदाता को िभजवाई जाएगी
18 िबया गोपनीय रखी जाएगी 181 जाच सबधी जानकारी मलयाकन एव बोिलयो की तलनातमकता तथा
सिवदादन क सबध म बोलीदाताओ या िकसी अनय वयिकत को िजसका इस बोली स सबध न हो और जब तक सफलतम बोलीदाता का नाम घोिषत न िकया जाए कट नही करगा
9
19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
10
अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
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xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
13
iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
5
7 योगय बोलीदाता
क) बोलीदाता क पास वयापार करन क िलए उपयकत ािधकारी का एक लाइसस होना चािहए
ख) बोलीदाता क पास एक होटल िशमलाननीतालमसरी म और आसपास क ःथानो म स िकसी एक म होना चािहए
ग) बोलीदाता क पास आयकर िवभाग दवारा जारी एक वध पन होना चािहए घ) बोलीदाता क पास वध सिवरस टकस पजीकरण होना चािहए ङ) बोलीदाता को भारत सरकारराजय सरकारसावरजिनक कषऽ क उपबमो क
िवभागोमऽालयो दवारा काली सची म नही डाला गया हो (घोषणा पऽ िनधारिरत ारप म ःतत िकया जाना ह)
च) बोलीदाता क पास िपछल तीन वषोर म ित वषर 20 लाख रपए का नयनतम कारोबार होना चािहए
8 दर कस उदधत की जानी ह 81 बोलीदाता स बाजार म चिलत दरो को धयान म रखत हए उसकी दरो को
दन की उममीद की जाती ह बोलीदाता दरो और कीमतो क रप म अनयथा दान क अलावा अनबध क तहत अपन सभी दाियतवो और सभी मामलो और आवयक चीजो को कवर करगा जो सलगन कायरबम म उदधत अपनी बोली की शदधता और चरता क रप म बोली लगान स पहल खद को सतषट िकया समझा जाएगा
82 बोलीदाता अनसची-5 म दी गई िवततीय िनिवदा म दरो को उदधत करगा यिद यिद िवततीय िनिवदा म दर उदधत नही की तो बोली को अःवीकार कर िदया जाएगा
83 ारभ म अनबध एक वषर क िलए मानय होगा ठकदार क सतोषजनक दशरन क बाद वािषरक आधार और आपसी सहमित पर आग दो वषर क िलए अनबध को बढ़ाया जा सकता ह हालािक एक बार उदधत दरो को अनबध क नवीकरण क समय बदला नही जाएगा
9 बोली ःतत करन क तरीक 91 अनसची-4 म दशारए गए रप म परी बोली ापत की जाएगी जो बोली बॉकस क
माधयम स या डाक दवारा िनधारिरत समय स पहल िनिदरषट ःथान पर पहचाई जाएगी
92 ई-मल या फकस क माधयम स ापत की बोली को खािरज कर िदया जाएगा
6
10 जमा करन की अितम ितिथ 101 महरबद िनिवदाए िनिवदा सचना म िनिदरषट समय और िदनाक क बाद िनिदरषट
पत पर ापत नही की जाएगी िनधारिरत िदनाक और समय क बाद ापत बोिलयो पर िवचार नही िकया जाएगा इसिलए इस तरह की बोिलयो को अःवीकार कर बद बोलीदाता को वािपस भजा जाएगा
102 बोली जमा करन की िनधारिरत ितिथ को अवकाश की घोषणा होन की िःथित म ःताव अगल कायर िदवस पर िनयत समय तक ापत िकए जाएग
11 ःताव म सशोधन एव वापसी 111 बोलीदाता बोली ःतत करन क बाद अपनी पशकश वािपस ल सकत ह बशतर
िक बोलीदाता स बोली वापसी की िलिखत सचना बोली ःतत करन की िनधारिरत अितम ितिथ और समय स पहल बयरो को ापत होती ह
12 बोली दःतावज की साममी 121 बोिलया दो बोली णाली (तकनीकी बोली और िवततीय बोली) म आमिऽत की
की जाती ह परी बोली सीलबद िलफाफ पर अनसची-4 म उललख क अनसार ldquoभारतीय मानक बयरो होलीड होम ःथापना क िलए आवास उपलबध करान क िलएrdquo िलखकर भज
122 िलफाफ म िनमनिलिखत रख क) िलफाफा न 1 (तकनीकी बोली) इसम िनमनिलिखत वािणिजयक िनयम
और शतोर क साथ-साथ सभी तकनीकी िववरण शािमल करन चािहए i) सलगन सभी दःतावजो की सची ii) उपरोिलिखत खड 61 म दशारए गए रप म ईएमडी iii) होटल उदयोग क कारोबार को चलान क िलए पाटीर को िदए गए
उपयकत ािधकारी को वध लाइसस की ःव-सतयािपत ितिलिप
iv) अनसची 7 क अनबध 5 म होलीड होम का िववरण
v) ित वषर 20 लाख रपए क नयनतम कारोबार क सबत म चाटरडर एकौटट दवारा िविधवत रप स सतयािपत िपछल तीन वषोर क लाभ और हािन खात एव आय और वयय िववरण की ितया
vi) आयकर िवभाग दवारा जारी िकए गए वध पन एव सिवरस टकस पजीकरण क माणो की ःव- मािणत ितया
7
vii) पऽाचार क िलए नाम पता टलीफोन नबर ई-मल इतयािद क साथ मािलकसाथीिनदरशक क िववरण सिहत फमर(फमोर) का िववरण (अनसची 7 क अनबध-2)
viii) एक फमर क मामल म तयक पाटरनर या अटॉनीर धारक बोली पर हःताकषर करगा बोली हःताकषर करन वाल वयिकत क पावर ऑफ अटानीर की सतयािपत ितया बोली क साथ सलगन की जाएगी पावर ऑफ अटानीर सभी भागीदारो दवारा हःताकषिरत की जाएगी ाइवट िलपिबलक िल कपिनयो क मामल म पॉवर ऑफ अटानीर क सहायक बोडर सकलप एव उपयकत तथा पयारपत माण उपलबध कराए जाएग
ix) सभी पषठ और िचपकाई गई ितयो को बोलीदाता दवारा हःताकषर िकया जाना चािहए और कोई पषठ बोली दःतावज क सट स जोड़ा या हटाया नही जाएगा िविधवत हःताकषर िकए गए बोली दःतावज अपनी ःवीकित की िनशानी क रप म वापस िकए जाएग
x) िपछल तीन (3) वषर (अनसची 7 क अनबध-3) म िकए गए कायरसवा को दशारन वाला िववरण
xi) काली-सची औरया मकदमो (अनसची 7 क अनबध-4) क बार म एक घोषणा
ख) िलफाफा स 2 (िवततीय बोली) इस िलफाफ म अनसची 2 क अनसार िनधारिरत ःथानो पर भाड़ की सवाओ क िलए कवल ौणीकर मलय रख जाएग िजनह िविधवत एव बोली क तय ःथान पर बोलीदाता दवारा तयक पषठ पर हःताकषर करक रखा जाएगा खड 8 क िनदरशो का धयान रखा जाए
ग) िलफाफा कवर दोनो िलफाफ 1 और 2 को एक आम सीलबद िलफाफ म
अनसची-4 म दशारए अनसार ldquoभारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान क िलए बोलीrdquo एव बाई तरफ बोली लगान वाल का नाम और पता िलखा जाएगा
13 बोलीदाता दवारा अनय महतवपणर िबदओ पर धयान िदया जाना चािहए
क) िवततीय िनिवदा उपयकत ःथानो (अनसची 5) पर शबदो और अको दोनो म िलखा जाना चािहए
ख) बोलीदाता जो बोली ःतत करगा उसम िनिवदा दःतावज म दी गई तयक एव हर एक शतर को सतषट करगा ऐसा न होन पर बोली को
8
रदद कर िदया जाएगा सशतर बाकी बोिलयो को रदद कर िदया जाएगा
14 बोली खोलना 141 िनिवदा-सचना म िविनिदरषट समय एव ितिथ स पवर ापत बोली अनसची-4
(यिद सभव हो) म दशारए गए कायारलय म िविनिदरषट कायरबम क अनसार बोलीदाताओ क सामन या उनक ािधकत ितिनिधयो जो सचीबदध समय पर खोलन वाल िदन को उपिःथत रखन क िलए िजनका चयन िकया जाएगा उनक समकष खोली जाएगी
15 बोलीदाताओ की छटाई 151 बयरो कवल उन बोलीदाताओ की िवततीय बोली खोलगा िजनको तकनीकी बोली
म अहरक सची म रखा जाएगा ऐस बोलीदाताओ को ितिथ एव समय सिचत कर िवततीय बोिलया खोली जाएगी
16 िवततीय बोिलया खोलना 161 बयरो िनिदरषट ितिथ को िलफाफा स 2 खोलगा तथा मलय तािलका
(अनसची-5) म बोलीदाता दवारा उदधत दरो को पढ़ा जाएगा 17 बोली की ःवीकायरता 171 बयरो क सकषम ािधकारी दवारा बोली की ःवीकायरता की जाएगी िवततीय बोली
बोली म उदधत दरो क अनसार L1 क आधार पर बोली ःवीकार की जाएगी बयरो नयनतम या िकसी बोली को ःवीकार करन क िलए बाधय नही ह बयरो िबना िकसी कारण बताय ापत बोली या बोिलयो म स िकसी या सभी को रदद करन का अिधकार सरिकषत रखता ह बोली की ःवीकायरता बयरो क ािधकत अिधकारी दवारा िलिखत म सफल बोलीदाता को िभजवाई जाएगी
18 िबया गोपनीय रखी जाएगी 181 जाच सबधी जानकारी मलयाकन एव बोिलयो की तलनातमकता तथा
सिवदादन क सबध म बोलीदाताओ या िकसी अनय वयिकत को िजसका इस बोली स सबध न हो और जब तक सफलतम बोलीदाता का नाम घोिषत न िकया जाए कट नही करगा
9
19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
10
अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
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xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
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iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
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होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
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कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
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क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
6
10 जमा करन की अितम ितिथ 101 महरबद िनिवदाए िनिवदा सचना म िनिदरषट समय और िदनाक क बाद िनिदरषट
पत पर ापत नही की जाएगी िनधारिरत िदनाक और समय क बाद ापत बोिलयो पर िवचार नही िकया जाएगा इसिलए इस तरह की बोिलयो को अःवीकार कर बद बोलीदाता को वािपस भजा जाएगा
102 बोली जमा करन की िनधारिरत ितिथ को अवकाश की घोषणा होन की िःथित म ःताव अगल कायर िदवस पर िनयत समय तक ापत िकए जाएग
11 ःताव म सशोधन एव वापसी 111 बोलीदाता बोली ःतत करन क बाद अपनी पशकश वािपस ल सकत ह बशतर
िक बोलीदाता स बोली वापसी की िलिखत सचना बोली ःतत करन की िनधारिरत अितम ितिथ और समय स पहल बयरो को ापत होती ह
12 बोली दःतावज की साममी 121 बोिलया दो बोली णाली (तकनीकी बोली और िवततीय बोली) म आमिऽत की
की जाती ह परी बोली सीलबद िलफाफ पर अनसची-4 म उललख क अनसार ldquoभारतीय मानक बयरो होलीड होम ःथापना क िलए आवास उपलबध करान क िलएrdquo िलखकर भज
122 िलफाफ म िनमनिलिखत रख क) िलफाफा न 1 (तकनीकी बोली) इसम िनमनिलिखत वािणिजयक िनयम
और शतोर क साथ-साथ सभी तकनीकी िववरण शािमल करन चािहए i) सलगन सभी दःतावजो की सची ii) उपरोिलिखत खड 61 म दशारए गए रप म ईएमडी iii) होटल उदयोग क कारोबार को चलान क िलए पाटीर को िदए गए
उपयकत ािधकारी को वध लाइसस की ःव-सतयािपत ितिलिप
iv) अनसची 7 क अनबध 5 म होलीड होम का िववरण
v) ित वषर 20 लाख रपए क नयनतम कारोबार क सबत म चाटरडर एकौटट दवारा िविधवत रप स सतयािपत िपछल तीन वषोर क लाभ और हािन खात एव आय और वयय िववरण की ितया
vi) आयकर िवभाग दवारा जारी िकए गए वध पन एव सिवरस टकस पजीकरण क माणो की ःव- मािणत ितया
7
vii) पऽाचार क िलए नाम पता टलीफोन नबर ई-मल इतयािद क साथ मािलकसाथीिनदरशक क िववरण सिहत फमर(फमोर) का िववरण (अनसची 7 क अनबध-2)
viii) एक फमर क मामल म तयक पाटरनर या अटॉनीर धारक बोली पर हःताकषर करगा बोली हःताकषर करन वाल वयिकत क पावर ऑफ अटानीर की सतयािपत ितया बोली क साथ सलगन की जाएगी पावर ऑफ अटानीर सभी भागीदारो दवारा हःताकषिरत की जाएगी ाइवट िलपिबलक िल कपिनयो क मामल म पॉवर ऑफ अटानीर क सहायक बोडर सकलप एव उपयकत तथा पयारपत माण उपलबध कराए जाएग
ix) सभी पषठ और िचपकाई गई ितयो को बोलीदाता दवारा हःताकषर िकया जाना चािहए और कोई पषठ बोली दःतावज क सट स जोड़ा या हटाया नही जाएगा िविधवत हःताकषर िकए गए बोली दःतावज अपनी ःवीकित की िनशानी क रप म वापस िकए जाएग
x) िपछल तीन (3) वषर (अनसची 7 क अनबध-3) म िकए गए कायरसवा को दशारन वाला िववरण
xi) काली-सची औरया मकदमो (अनसची 7 क अनबध-4) क बार म एक घोषणा
ख) िलफाफा स 2 (िवततीय बोली) इस िलफाफ म अनसची 2 क अनसार िनधारिरत ःथानो पर भाड़ की सवाओ क िलए कवल ौणीकर मलय रख जाएग िजनह िविधवत एव बोली क तय ःथान पर बोलीदाता दवारा तयक पषठ पर हःताकषर करक रखा जाएगा खड 8 क िनदरशो का धयान रखा जाए
ग) िलफाफा कवर दोनो िलफाफ 1 और 2 को एक आम सीलबद िलफाफ म
अनसची-4 म दशारए अनसार ldquoभारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान क िलए बोलीrdquo एव बाई तरफ बोली लगान वाल का नाम और पता िलखा जाएगा
13 बोलीदाता दवारा अनय महतवपणर िबदओ पर धयान िदया जाना चािहए
क) िवततीय िनिवदा उपयकत ःथानो (अनसची 5) पर शबदो और अको दोनो म िलखा जाना चािहए
ख) बोलीदाता जो बोली ःतत करगा उसम िनिवदा दःतावज म दी गई तयक एव हर एक शतर को सतषट करगा ऐसा न होन पर बोली को
8
रदद कर िदया जाएगा सशतर बाकी बोिलयो को रदद कर िदया जाएगा
14 बोली खोलना 141 िनिवदा-सचना म िविनिदरषट समय एव ितिथ स पवर ापत बोली अनसची-4
(यिद सभव हो) म दशारए गए कायारलय म िविनिदरषट कायरबम क अनसार बोलीदाताओ क सामन या उनक ािधकत ितिनिधयो जो सचीबदध समय पर खोलन वाल िदन को उपिःथत रखन क िलए िजनका चयन िकया जाएगा उनक समकष खोली जाएगी
15 बोलीदाताओ की छटाई 151 बयरो कवल उन बोलीदाताओ की िवततीय बोली खोलगा िजनको तकनीकी बोली
म अहरक सची म रखा जाएगा ऐस बोलीदाताओ को ितिथ एव समय सिचत कर िवततीय बोिलया खोली जाएगी
16 िवततीय बोिलया खोलना 161 बयरो िनिदरषट ितिथ को िलफाफा स 2 खोलगा तथा मलय तािलका
(अनसची-5) म बोलीदाता दवारा उदधत दरो को पढ़ा जाएगा 17 बोली की ःवीकायरता 171 बयरो क सकषम ािधकारी दवारा बोली की ःवीकायरता की जाएगी िवततीय बोली
बोली म उदधत दरो क अनसार L1 क आधार पर बोली ःवीकार की जाएगी बयरो नयनतम या िकसी बोली को ःवीकार करन क िलए बाधय नही ह बयरो िबना िकसी कारण बताय ापत बोली या बोिलयो म स िकसी या सभी को रदद करन का अिधकार सरिकषत रखता ह बोली की ःवीकायरता बयरो क ािधकत अिधकारी दवारा िलिखत म सफल बोलीदाता को िभजवाई जाएगी
18 िबया गोपनीय रखी जाएगी 181 जाच सबधी जानकारी मलयाकन एव बोिलयो की तलनातमकता तथा
सिवदादन क सबध म बोलीदाताओ या िकसी अनय वयिकत को िजसका इस बोली स सबध न हो और जब तक सफलतम बोलीदाता का नाम घोिषत न िकया जाए कट नही करगा
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19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
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अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
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xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
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iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
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होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
7
vii) पऽाचार क िलए नाम पता टलीफोन नबर ई-मल इतयािद क साथ मािलकसाथीिनदरशक क िववरण सिहत फमर(फमोर) का िववरण (अनसची 7 क अनबध-2)
viii) एक फमर क मामल म तयक पाटरनर या अटॉनीर धारक बोली पर हःताकषर करगा बोली हःताकषर करन वाल वयिकत क पावर ऑफ अटानीर की सतयािपत ितया बोली क साथ सलगन की जाएगी पावर ऑफ अटानीर सभी भागीदारो दवारा हःताकषिरत की जाएगी ाइवट िलपिबलक िल कपिनयो क मामल म पॉवर ऑफ अटानीर क सहायक बोडर सकलप एव उपयकत तथा पयारपत माण उपलबध कराए जाएग
ix) सभी पषठ और िचपकाई गई ितयो को बोलीदाता दवारा हःताकषर िकया जाना चािहए और कोई पषठ बोली दःतावज क सट स जोड़ा या हटाया नही जाएगा िविधवत हःताकषर िकए गए बोली दःतावज अपनी ःवीकित की िनशानी क रप म वापस िकए जाएग
x) िपछल तीन (3) वषर (अनसची 7 क अनबध-3) म िकए गए कायरसवा को दशारन वाला िववरण
xi) काली-सची औरया मकदमो (अनसची 7 क अनबध-4) क बार म एक घोषणा
ख) िलफाफा स 2 (िवततीय बोली) इस िलफाफ म अनसची 2 क अनसार िनधारिरत ःथानो पर भाड़ की सवाओ क िलए कवल ौणीकर मलय रख जाएग िजनह िविधवत एव बोली क तय ःथान पर बोलीदाता दवारा तयक पषठ पर हःताकषर करक रखा जाएगा खड 8 क िनदरशो का धयान रखा जाए
ग) िलफाफा कवर दोनो िलफाफ 1 और 2 को एक आम सीलबद िलफाफ म
अनसची-4 म दशारए अनसार ldquoभारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान क िलए बोलीrdquo एव बाई तरफ बोली लगान वाल का नाम और पता िलखा जाएगा
13 बोलीदाता दवारा अनय महतवपणर िबदओ पर धयान िदया जाना चािहए
क) िवततीय िनिवदा उपयकत ःथानो (अनसची 5) पर शबदो और अको दोनो म िलखा जाना चािहए
ख) बोलीदाता जो बोली ःतत करगा उसम िनिवदा दःतावज म दी गई तयक एव हर एक शतर को सतषट करगा ऐसा न होन पर बोली को
8
रदद कर िदया जाएगा सशतर बाकी बोिलयो को रदद कर िदया जाएगा
14 बोली खोलना 141 िनिवदा-सचना म िविनिदरषट समय एव ितिथ स पवर ापत बोली अनसची-4
(यिद सभव हो) म दशारए गए कायारलय म िविनिदरषट कायरबम क अनसार बोलीदाताओ क सामन या उनक ािधकत ितिनिधयो जो सचीबदध समय पर खोलन वाल िदन को उपिःथत रखन क िलए िजनका चयन िकया जाएगा उनक समकष खोली जाएगी
15 बोलीदाताओ की छटाई 151 बयरो कवल उन बोलीदाताओ की िवततीय बोली खोलगा िजनको तकनीकी बोली
म अहरक सची म रखा जाएगा ऐस बोलीदाताओ को ितिथ एव समय सिचत कर िवततीय बोिलया खोली जाएगी
16 िवततीय बोिलया खोलना 161 बयरो िनिदरषट ितिथ को िलफाफा स 2 खोलगा तथा मलय तािलका
(अनसची-5) म बोलीदाता दवारा उदधत दरो को पढ़ा जाएगा 17 बोली की ःवीकायरता 171 बयरो क सकषम ािधकारी दवारा बोली की ःवीकायरता की जाएगी िवततीय बोली
बोली म उदधत दरो क अनसार L1 क आधार पर बोली ःवीकार की जाएगी बयरो नयनतम या िकसी बोली को ःवीकार करन क िलए बाधय नही ह बयरो िबना िकसी कारण बताय ापत बोली या बोिलयो म स िकसी या सभी को रदद करन का अिधकार सरिकषत रखता ह बोली की ःवीकायरता बयरो क ािधकत अिधकारी दवारा िलिखत म सफल बोलीदाता को िभजवाई जाएगी
18 िबया गोपनीय रखी जाएगी 181 जाच सबधी जानकारी मलयाकन एव बोिलयो की तलनातमकता तथा
सिवदादन क सबध म बोलीदाताओ या िकसी अनय वयिकत को िजसका इस बोली स सबध न हो और जब तक सफलतम बोलीदाता का नाम घोिषत न िकया जाए कट नही करगा
9
19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
10
अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
11
xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
13
iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
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होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
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कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
8
रदद कर िदया जाएगा सशतर बाकी बोिलयो को रदद कर िदया जाएगा
14 बोली खोलना 141 िनिवदा-सचना म िविनिदरषट समय एव ितिथ स पवर ापत बोली अनसची-4
(यिद सभव हो) म दशारए गए कायारलय म िविनिदरषट कायरबम क अनसार बोलीदाताओ क सामन या उनक ािधकत ितिनिधयो जो सचीबदध समय पर खोलन वाल िदन को उपिःथत रखन क िलए िजनका चयन िकया जाएगा उनक समकष खोली जाएगी
15 बोलीदाताओ की छटाई 151 बयरो कवल उन बोलीदाताओ की िवततीय बोली खोलगा िजनको तकनीकी बोली
म अहरक सची म रखा जाएगा ऐस बोलीदाताओ को ितिथ एव समय सिचत कर िवततीय बोिलया खोली जाएगी
16 िवततीय बोिलया खोलना 161 बयरो िनिदरषट ितिथ को िलफाफा स 2 खोलगा तथा मलय तािलका
(अनसची-5) म बोलीदाता दवारा उदधत दरो को पढ़ा जाएगा 17 बोली की ःवीकायरता 171 बयरो क सकषम ािधकारी दवारा बोली की ःवीकायरता की जाएगी िवततीय बोली
बोली म उदधत दरो क अनसार L1 क आधार पर बोली ःवीकार की जाएगी बयरो नयनतम या िकसी बोली को ःवीकार करन क िलए बाधय नही ह बयरो िबना िकसी कारण बताय ापत बोली या बोिलयो म स िकसी या सभी को रदद करन का अिधकार सरिकषत रखता ह बोली की ःवीकायरता बयरो क ािधकत अिधकारी दवारा िलिखत म सफल बोलीदाता को िभजवाई जाएगी
18 िबया गोपनीय रखी जाएगी 181 जाच सबधी जानकारी मलयाकन एव बोिलयो की तलनातमकता तथा
सिवदादन क सबध म बोलीदाताओ या िकसी अनय वयिकत को िजसका इस बोली स सबध न हो और जब तक सफलतम बोलीदाता का नाम घोिषत न िकया जाए कट नही करगा
9
19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
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अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
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xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
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iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
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होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
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कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
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क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
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यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
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9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
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अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
9
19 सिवदा दःतावज का िनपादन 191 कायर िनपादन िसकयोिरटी को जमा करन क बाद सफलतम बोलीदाता क
िलए 100- रपए क उिचत मलय क ःटामप पपर पर बोली दःतावजो क साथ सलगन फामर म डपलीकट ितयो म करार करना अपिकषत ह करार बोली ःवीकार करन की ितिथ स 15 िदनो क भीतर हःताकषर करना चािहए सिवदा सी ओ सी म यथा िनिदरषट करार सिवदा की शतर (सी ओ सी) एव अनय दःतावजो दवारा शािसत की जाएगी
192 िनपादन की ितिथ को यथा लाग करार हत ःटामप डयटी िविध एव वधािनक भारो क भगतान हत सफलतम बोलीदाता की िजममदारी होगी
20 बयरो क अिधकार 201 बयरो इस बोली म रख गए कायोर को बढ़ानकम करन की उपयकतता का
अिधकार सरिकषत रखता ह 202 िनिवदा दःतावज क िकसी खड या सिवदा की शतोर की वयाखया म िकसी
कार की अःपषटता क मामल म बयरो दवारा खडो की वयाखया अनतिमत एव बाधयकारी होगी
21 सिवदा का भाग बनान सबधी सचना
211 िनिवदा सचना एव िदए गए िनदरश सिवदा क भाग बनग
10
अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
11
xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
13
iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
10
अनसची-2 सिवदा की शतर
1 पिरभाषाए i) lsquoअनलगनकrsquo स अिभाय इन शतोर म सदिभरत िनिवदा दःतावज एव सिवदा क
साथ सलगन सबदद अनलगनक स ह ii) lsquoअनमोिदतrsquo स अिभाय िपछल मौिखक अनमोदन क बाद की पिषट सिहत
िलिखत म अनमोदन ह तथा lsquoअनमोदनrsquo स अिभाय ह िक यथा उपरोकत सिहत िलिखत म अनमोदन स ह
iii) lsquoबोलीrsquo स तातपयर िविहत ःथानो पर होलीड होम आवास हत बयरो को ःतािवत सिवदाकार न मलय तथा सिवदा ःवीकायरता पऽ दवारा यथा ःवीकायर सःथापन एव सवाओ क ावधान सिहत इसक अनसार िकसी कार की किमयो क उपचार स ह
iv) lsquoबयरोrsquo स तातपयर ह भारतीय मानक बयरो अिधिनयम 1986 क तहत बयरो की ओर स कायर करन हत बयरोदवारा ािधकत कोई अिधकारी
v) lsquoआरमभ ितिथrsquo स तातपयर ह िविहत ःथानो पर सवाए उपलबध करान की शरआत सबधी वह ितिथ ह िजसका सिवदाकार को सचना ापत हो
vi) lsquoसकषम ािधकारीrsquo स तातपयर ह इस सिवदा क तहत बयरो की ओर स कायर करन हत बयरो दवारा ािधकत कोई अिधकारी
vii) lsquoसिवदाrsquo स तातपयर ह िनिवदा सचना हत बोलीदाताओ क िलए िनदरश सिवदा की शतोर एव िनबधन ःवीकित पऽ ःताव करार एव बयरो दवारा बोलीदाता क साथ ािधकत आपसी पऽाचार म ःवीकत आपकी शतर तथा बनाए गए िकसी भी कार क दःतावज
viii) lsquoसिवदा रािशrsquo स तातपयर ह सिवदाकार दवारा उसकी बोली म उदधत की गई रािश एव बयरो दवारा ःवीकायर
ix) lsquoसिवदाकारrsquo स तातपयर ह वयिकत या फमर या कमपनी चाह िनगिमत हो या नही सिवदा उपबिमत एव ऐस वयिकत क वधािनक ितिनिध या ऐसी फमर म शािमल वयिकत या अिनगिमत कमपनी या ऐसी फमर क उततरािधकारी या कमपनी जो भी मामला हो ऐस वयिकत या फमर या कमपनी को सौपी गई अनमित
x) lsquoमहािनदशकrsquo स तातपयर ह बयरो का महािनदशक उस कायारलय का समय-
समय पर पदधारक एव उनका उततरािधकारी भी एव उनक दवारा ािधकत कोई अिधकारी शािमल होग
xi) lsquoसरकारrsquo स अिभाय ह कनिीय सरकार
11
xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
13
iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
11
xii) lsquoःवीकायरता पऽrsquo स अिभाय ह बयरो दवारा अिधकािरक ःवीकित xiii) lsquoसवाओrsquo स अिभाय ह सिवदा म यथा विणरत सिवदाकार दवारा बयरो को
उपलबध कराई जान वाली सवाए तथा िनिवदा दःतावज म िविहत की गई अनय सवाए शािमल होगी
xiv) lsquoिविशिषटrsquo स अिभाय ह िनिवदा म सदिभरत िविशिषट जहा कोई िवशष िविशिषट न दी गई हो तो बयरो की सबदध िविशिषट जहा कोई हो तो लाग हो
xv) lsquoिनिवदाrsquo स तातपयर ह सिवदा आधार पर भारतीय मानक बयरो होलीड होम हत तय मलय क िलए ःताव दन क िलए भावी बोलीदाताओ को बयरो दवारा औपचािरक आमऽण
xvi) lsquoपणरता समयrdquo स अिभाय ह आरिभक ितिथ स सगिणत सिवदा म यथा विणरत सवाए या उसक िकसी भी भाग स उपलबध करान हत िविहत समय
2 सिवदा हत पकष 21 सिवदा का पकष सिवदाकार होगा िजसको बयरो दवारा ःवीकत िकया जाता ह 22 ःताव या फमर क अनय वयिकतयो की ओर स सिवदा क भाग बनात हए
अनय िकसी दःतावज पर हःताकषरकतार वयिकत सिवदा स सबदध सभी मामलो म ऐस वयिकतवयिकतयो या फमोर को बाधय करन क िलए समयक ािधकारी समझा जाएगा यिद यह पाया गया िक सबदध वयिकत क पास ऐसा ािधकारी नही ह तो बयरो अनय िकसी िसिवलअपरािधक उपायो पर ितकल भाव डाल िबना सिवदा को समापत कर सकता ह तथा हःताकषरी को बनाए रख सकता ह तथाया फमर ऐस समापन हत सभी लागत एव नकसानो हत दय होती ह
3 िनपादन ितभित 31 सिवदा क दय िनपादन को सिनिशचत करन क िलए बयाज-मकत िनपादन
ितभित अनसची-4 म यथा विणरत रािश हत सिवदा म िदए गए सफलतम बोलीदाता स ापत की जाएगी इसक पजीकरण ःतर इतयािद को धयान म रख बगर िनपादन ितभित अकाउट पयी िडमाड-साफट क रप म lsquoभारतीय मानक बयरोrsquo क पकष म lsquoनई िदललीrsquo म दय या अनसची-7 क अनलगनक-I म यथा विणरत फामरट क अनसार बक गारटी दी जाएगी
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
13
iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
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कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
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क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
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यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
12
32 कायर िनपादन िसकयोिरटी सिवदाकार की सभी सिवदागत दय रािश क पणर होन की ितिथ स ऊपर 60 िदनो की अविध हत वध रहगी सिवदा परी होन क 60 िदनो क बाद बयरो दवारा सिवदाकार को कायर िनपादन िसकयोिरटी को लौटा िदया जाएगा बशतर िक सिवदाकार पर बयरो का कोई दावा शष न हो
33 इस सिवदा या िकसी कार का अनय लखा की शतोर क तहत सिवदाकार स दयवसलनीय कोई रािश कायर िनपादन िसकयोिरटी जमा रािश स काटी जा सकती ह इस मामल म कायर िनपादन िसकयोिरटी जमा रािश को ऐसी िकसी कटौती क कारण स कम िदया जाता ह तो सिवदाकार बयरो स lsquoमाग-सचनाrsquo की ािपत स 15 िदनो क भीतर घाट को परा करगा यिद िसकयोिरटी को सिवदाकार दवारा बक गारटी क तरीक स जमा िकया जाता ह तो िनधारिरत या अिनधारिरत हािनपितर क िलए या सिवदा की िकसी शतर का उललघन या चक पर जमारना बयरो को पहल स भगतान नही िकया जाएगा बिलक उकत गारटी की शतोर क तहत बयरो को उकत बकरो दवारा माग पर तरत भगतान िकया जाएगा
34 यिद इस सिवदा की अविध क दौरान सिवदाकार इस सिवदा क तहत दय एव इसकी दयताओ क तहत सही कायर िनपादन स चकता ह या जमारन क तरीक स अथवा कोई दय बकाया जमारना एव सिवदाकार की ओर स दय अनय कोई रािश की वसली स चकता ह तो बयरो इसक तहत उसक अनय अिधकारो एव उपचारो पर भाव डाल िबना या लाग कानन पर कायर िनपादन (िसकयोिरटी) स उस रोकन का हकदार रहगा
35 बयरो को सिवदाकार स यिद कायर िनपादन िसकयोिरटी की रािश स अिधक उकत जस नकसानो हािनयो लागत भार एव खचर की रािश होगी तो उस मकदम या इसी कार क अनय तरीक स वसलन स रोका नही जाएगा
4 सिवदा दःतावज 41 सिवदा बनान वाल िविभनन सिवदा दःतावजो को एक-दसर पकष को यथा
आपसी विणरत िलया जाएगा लिकन इसी म सदह या कमी क मामल म विणरत िकया जाएगा तथा बयरो क सकषम ािधकारी दवारा समिलत िकया जाए इस पर वह सिवदाकार को आवयक िनदरश जारी कर तथा ऐस मामलो म जब तक अनयथा उपबिधत न हो तो सिवदा बनान हत दःतावजो की ाथिमकता िनमनानसार रहगी i) करार ii) पवर-बोली बठको ःपषटीकरणो क कायरवत iii) सिवदा की शतर
13
iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
13
iv) िनिवदा सचना एव िनिवदा दःतावज v) ःवीकायरता पऽ vi) सिवदा क सबध म पकषो क बीच िदए गए अनय पऽाचार vii) सिवदाकार का ःताव
5 सिवदा की वधता 51 इस सिवदा पर हःताकषर करन की ितिथ स एक वषर की अविध क िलए
सिवदा होगी तथािप सिवदा की वािषरक समीकषा की जाएगी तथा सिवदा अविध क दौरान सतिषटपरक िनपादन एव दोनो पकषो की आपसी सहमित की शतर पर वािषरक आधार पर इस अिधकतम तीन वषोर हत बढ़ाया जाएगा
6 भारतीय मानक बयरो होलीड होम क िलए आवास उपलबध करान हत िवःतत कायरकषऽ 61 इस अनबध क तहत कायर हत िनमनिलिखत िबनद कवर होग
क) िशमलाननीतालमसरी म स एक सिवधाजनक ःथान पर ठकदार एक होटलइन म भारतीय मानक बयरो क िलए होलीड होम की ःथापना क िलए आवास दान करगा
ख) बस ःटड औरया रलव ःटशन स भारतीय मानक बयरो होलीड होम क िलए होटलइन एक सिवधाजनक दरी पर हो
ग) होलीड होम चार सइटस स िमलकर बना हो और तयक कमर म कम स कम चार वयिकतयो को समायोिजत करन क िलए कषमता होनी चािहए तयक कमर म एक बालकनी होनी चािहए
घ) इन कमरो म दान िकए गए डबल बड या दो िसगल बड क अितिरकत अलग स िबःतर (दो) क रप म होलीड होम दाता दवारा िकसी भी अितिरकत भगतान क िबना जररत पड़न पर िदया जाएगा
ङ) सइटस म बाथरम गीजर और 24 घट पानी की आपितर क साथ सलगन शौचालय की सिवधाए होनी चािहए
च) सइटस म फनीरचार आइटम जस एक डबल बड या दो िसगल बड िबःतर सिहत सिसग टबल अलमािरया दो किसरया सोफा सीटो क साथ एक सटर टबल एव कबलडीटीएच कनकशन क साथ रगीन टीवी आिद जसी सिवधाए होनी चािहए
छ) सइटस अचछी तरह स अिधमानत सन फिसग हवादार और साफ-सथरा होना चािहए दरवाजो सिहत कमर िखड़िकया पटट की अविध शर
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
14
होन स पहल पट िकए हो और वषर म एक बार उनह पॉिलशदोबारा पट िकया जाना चािहए
ज) ककष ितिदन और जब आवयक हो साफ िकया जाएगा चादर दिनक और रहन वालो क पिरवतरन क साथ बदली जाएगी
झ) पदर समय-समय पर साफ िकए जाएग ञ) चिकग इन क समय तयक कमर क िलए दो तौिलए और दो साबन
एक बार अिधकािरयो को दान िकए जाएग ट) काशकटर (होलीड होम दाता) ःनानघरशौचालय म दोनो गमर और ठड
पानी की पयारपत आपितर सिनिशचत करगा ठ) होलीड होम दाता इमारत म सभी रखरखाव क कामो को तथा सारी
िफिटगस एव उपकरण अचछी हालत म रखगा ड) सिदरयो म तयक वषर 1 िदसमबर स 28 फरवरी तक तथा वषर क दौरान
िकसी भी अविध म हीट-कनवकटर मागन पर होलीड होम दाता कमर क अितिथयो को उपलबध कराएगा
62 काशकटर कशलतापवरक होलीड होम सवाए दान करन क िलए आवयक
कमरचािरयो की पयारपत सखया रखना सिनिशचत करगा
7 काशकटर क दाियतव 71 सिवदाकार उपरोकत खड 6 क अनसार होलीड होम आवास उपलबध कराएगा
िजस सिवदाकारी अविध क दौरान बयरो दवारा समय-समय पर सशोिधत िकया जा सकता ह तथा यह सिवदा क हमशा भाग रहग समय-समय पर बयरो दवारा उपलबध कराए अनसार कायोर का सिवदाकार अनपालन करगा
72 सिवदाकार भारतीय मानक बयरो होलीड होम को चलान क िलए सभी खचर वहन करगा तथा भारतीय मानक बयरो सिवदा क अनसार िकसी भी िवततीय बोली कर दयता यिद कोई ह को छोड़कर िकए गए खचोर को िकसी भी तरह स भगतान करन हत दायी नही होगा
73 सिवदाकार दवारा धारक कमरो को ताला लगा कर रखा जाएगा तथा कवल भारतीय मानक बयरो कमरचािरयो िजनह सरकारी तौर पर इन कमरो म रहन हत आबिटत िकए गए हो को छोड़कर िकसी को भी इनह योग करन की अनमित नही दी जाएगी इस योजनाथर भारतीय मानक बयरो कमरचारी क पास पटटदार स ापत सरकारी पऽ होगा
74 होलीड होम दाता भारतीय मानक बयरो क कमरचािरयो एव उनक पिरवार क ठहरन वालो का िरकाडर रखन क िलए एक रिजःटर रखगा
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
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9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
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अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
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अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
15
75 होलीड होम दाता दवारा कमरो को ताला लगान एव खोलन हत तथा िरकाडर रखन इतयािद की आवयक वयवःथा की जाएगी
76 सिवदाकार होलीड होम क पिरसरो म उसी तल पर भारतीय मानक बयरो की सिवधा क िलए एक साधारण रसोईघर िजसम चाल हालत का गस ःटोव 2 शर ककर एव रहन वालो क योग क िलए पयारपत सखया म बतरन उपलबध कराएगा (4 पतील 1 तवा 4 पलटो सिहत कटोिरयो क 4 सट पयारपत िगलास व चममच इतयािद)
77 रसोई क बतरनो को आवयकतानसार ितिदन 2-3 बार धोन हत धलाईवाला उपलबध कराना सिवदाकार की िजममवारी होगी इस सिवधा क िलए भारतीय मानक बयरो दवारा को अितिरकत भार नही िदया जाएगा
78 भारतीय मानक बयरो होलीड होम म सवा करन वाला ःटाफ अचछी यिनफामर म होना चािहए
8 भगतान शतर 81 भारतीय मानक बयरो भारतीय मानक बयरो होलीड होम को चलान क िलए
ठकदार को िकसी भी नकसान क मामल म भगतान करन क िलए िजममदार नही होगा
82 काशकटर वाःतिवक अिधभोग क आधार पर लाग सािविधक कर का भगतान करगा पटटा रािश का भगतान अिमम म अधरवािषरक आधार पर िकया जाएगा और लाग वधािनक करो को ठकदार स िबल की रसीद पर ितमाही आधार पर बनाया जाएगा अनबध क िबलो का भगतान ठकदार क बक खात म सीध या ठकदार क खात म चक दवारा िकया जाएगा भगतान यािन आयकर अिधिनयम 1961 क ावधानो क अधीन हो जाएगा टकस ःतत तयक िबल की सकल रािश स चिलत दरो पर उपकरअिधभार क साथ सतरोत पर कटौित की जाएगी
83 अःथायी रप स अनबध क िनलबन क मामल (पिरचछद 11 म दख) म
िनलिबत रह िदनो क अनबध क िलए कोई भगतान ठकदार को भारतीय मानक बयरो दवारा नही िकया जाएगा
9 जमारना लगाना 91 यिद यह पाया गया िक होलीड होम म आन वाल भारतीय मानक बयरो दवारा
अपन कमरचािरयो को सरकारी तौर पर आबिटत कमर को पहल ही अनयो दवारा
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
16
कबजा िकया जाता ह तो ऐस तयक कबज पर र 5000- का जमारना लगाया जाएगा
92 यिद उपरोकत खड 76 क अनसार रसोई म उपलबध कराई जान वाली वःतए समिचत रप स आन वाल भारतीय मानक बयरो कमरचािरयो को उपलबध नही कराई गई और इस सबध म उनस िशकायत ापत हई तो तयक अवसर पर र 1000- का जमारना लगाया जाएगा
93 यिद भारतीय मानक बयरो स िलिखत पऽाचार की ािपत क 15 िदनो क भीतर 91 एव 92 खड म दशारए गए अनसार जमारना रािश का भगतान करन स सिवदाकार चकता ह तो कायर िनपादन िसकयोिरटी स इस काटा जाएगा
10 कषितपितर 101 सिवदाकार िकसी वयिकत या िकसी ापटीर जो भी हो क चोिटल होन या
नकसान होन पर बयरो क सभी नकसानो एव दावो जो सिवदा स उपज या पिरणामःवरप हो तथा सभी दावो मागो िबयागत नकसान लागत भार एव खचर इस सबध म जो भी हो या समय-समय पर यथा सशोिधत िविभनन ौिमक काननो क उपबधो क तहत इसस सबदध की कषितपितर करगा तथा कषितपितर कराएगा
102 सिवदाकार बयरो क िवरदध सभी दावो नकसानो लागत नकसानो खचोर वाद कायरवाई एव अनय िबया िकसी पटट क उललघन क पिरणामत शडमाकर कॉपीराईट इतयािद ऐस ही अनय वधािनक उललघनो की कषितपितर सरकषा एव बचाव करगा
11 सिवदा का समापनआःथगन 111 ब यरो को बदलाव पर या इसक कारण ितपितर पर इस सिवदा को अः थायी
तौर पर िकसी भी समय आः थिगत करन की ः वतऽता होगी सिवदाकार की अपयारप त सवा या दव यरवहार हत इस सिवदा की िकन ही शतोर एव िनबधनो को भग करन क िलए सिवदाकार को िलिखत म 24 घट का नोिटस दत हए जो भी ब यरो का िनणरय हो सिवदाकार क िलए अिनतम होगा तथा सिवदाकार का कोई भी हकदार नही होगा
112 सिवदाकार की ओर स चक होन की िःथित म िजस पिरणामत सिवदा क तहत वह अपनी सवाओ दयताओ को पणर करन म असमथर हो तो इस एक गभीर चक माना जाएगा तथा यह िनम निलिखत कारणो म स िकसी क भी होन पर माना जाएगा
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
17
क) ब यरो की राय म सिवदाकार सिवदा क िवरदध हो गया हो ख) इस सिवदा क अनसार सवाओ की आपितर शर करन म िबना िकसी
समिचत कारण क चकन पर या पणरता हत तथा समय क भीतर सवाए उपलब ध करान म असफल रहन पर
ग) िलिखत म ब यरो की ओर स िपछली चताविनयो क बावजद सिवदा क तहत इसकी िजम मवािरयो क अनपालन म अन यथा घोर लापरवाही रहन पर
घ) यिद सिवदाकार सवाओ की आपितर क िलए बनाए गए िकसी कानन को भग करता हो
ड) ब यरो क न याय म सिवदाकार सिवदा क तहत सवाओ को पणर करन या िनपटान म ट या गलत रीितयो म िलप त हो
च) सिवदाकार ः विचछकता या अः वचछा स िदवािलया या पिरसमािपत हो जाता ह
छ) सिवदाकार दीवािलया हो जाता ह ज) इसकी पिरसम पितयो क िकसी बड़ भभाग पर कोई िरसीवर शासक
शः टी या पिरसामापक िनयक त कर िदया जाता ह
झ) सिवदाकार या इसकी सम पिततयो क सबध म कोई कायरवाही या घटना होती ह िजसस िकसी लाग कानन क तहतचाल िबया या घटनाओ पर िकसी कार का बड़ा भाव पड़ता ह
ञ) ब यरो की पवर अनमित क िबना सिवदाकार (सघ क मामल म) सघ क गठन तथाया सघ क िकसी सदः य की िजम मवारी म सशोधन करता ह
12 ब यरो दवारा समापन 121 िबना कारण बताए तथा हािन या नकसान की दयता क िबना िकसी भी समय
करार को समाप त करना ब यरो क िलए भी वधािनक होगा िजसस सिवदाकार को ऐस समापन क कारण परशानी हो सकती ह ऐस समापन क िलए ब यरो दवारा सिवदाकार को 15 िदनो का िलिखत म नोिटस िदया जाएगा सिवदा क तहत ऐस िकसी कार का समापन ब यरो क िकसी अन य अिधकार पर ितकल भाव डाल बगर होगा
13 समापन हत सिवदाकार का अिधकार
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
18
131 यिद सिवदाकार सिवदा अविध की समािपत स पवर सिवदा समाप त करन का िनणरय लता ह तो सिवदाकार को न यनतम 30 िदनो की अिमम रप म सचना दनी पड़गी यिद सिवदाकार 30 िदनो की पवर सचना क िबना करार समाप त करता ह तो समपणर ितभित जमा जब त कर ली जाएगी
14 मख य खड लाग करना 141 इस सिवदा की बारबारता क दौरान िकसी भी समय पर यिद इस सिवदा क
त हत िकसी भी दाियत व क पणर रपण या अशत िन पादन को िकसी लड़ाई यदध िःथित सावरजिनक शऽता सबधी कायोर महामािरयो सावरजिनक हल लड़ तोड़-फोड आगजनी बाढ़ िवः फोट सगरोधन ितबधन हड़ताल तालाबदी या ा कितक आपदा (इसम आग ऐस कायर कहा गया ह) क कारणो स रोका जाएगा या दरी की जाएगी बशतर ऐसी घटनाओ क नोिटस घिटत होन की ितिथ स 21 िदनो क भीतर एक पकष दसर पकष को दता ह कोई भी पकष ऐसी िःथत म न तो इस सिवदा को समाप त करगा और न ही गर-िन पादन या िन पादन म दरी क सबध म अन य नकसानो की भरपाई का दावा करगा और जब तक ऐसी घटनाए समाप त न हो जाए या बद न हो इसक बाद व यवहािरक रप स सिवदा शर नही की जाएगी तथा जब तक ब यरो क महािनदशक पन सिवदा को शर करन या न करन का िनणरय नही करत इस मामल म महािनदशक का िनणरय अिनतम एव िनणारयक होगा
15 ट या कपटपणर रीितया 151 ब यरो को अपकषा ह िक इस बोली क तहत बोलीदाता ऐसी सिवदाओ की ािपत
एव िन पादन क दौरान नितम मल यो क उच चतम मानक ाप त करगा तदपरान त ब यरो िनम नानसार शतर सट करना पिरभािषत करता ह क) lsquo ट रीितrsquo स अिभाय ह िबया म या सिवदा िन पादन म
सावरजिनक कमरचारी क कायर को भािवत करन क िलए िकसी मल यवान वः त का दना ाप त या लोभन दना एव
ख) lsquoकपटपणर रीितयोrsquo स अिभाय ह िक ब यरो को हािन पहचान क िलए िबया या सिवदा क िन पादन को भािवत करन क िलए तथ यो का िमथ या िनरपण तथा किऽम तौर पर अितः पधारत मक ः तर पर सिवदा मल य बािधत करन क िलए बोलीदाताओ (बोली ः ततीकरण स पणर या बाद म) क बीच कपटपणर रीितया शािमल ह तथा ब यरो को मफत एव खली ितः पधार क लाभो स विचत करना शािमल ह
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
19
152 यिद ब यरो को यह जञात होता ह िक सिवदा हत िजस बोलीदाता क नाम की िसफािरश की गई वह सिवदा हत ितः पधार म ट या कपटपणर रीितयो म िलप त ह तो ऐसी सिवदा क ः ताव को रदद कर िदया जाएगा यिद ब यरो को यह जञात होता ह िक फमर सिवदा की ितः पधार की ट एव कपटपणर रीितयो म िलप त ह तो उस फमर को अिनिशचत काल या 24 माह तक की समय सीमा हत अयोग य समझा जाएगा
16 गोपनीयता 161 सिवदाकार इस सिवदा क तहत होलीड होम की सवाए दत समय िकसी भी
व यिकत को ाप त मािलकाना जानकारी कट नही करगा जब तक िक ब यरो स िलिखत म सहमित न ली जाए
17 चार-सार 171 िजस िकसी भी चार साममी म ब यरो का नाम यक त िकया जाता ह तो
सिवदाकार को ऐसा कवल ब यरो स िलिखत अनमित लन पर ही करना चािहए
18 िववाद एव िववाचक 181 ब यरो और सिवदाकार सिवदा स जड िकसी असहमित या उपज िववाद को
दोनो पकष सीध अनौपचािरक बातचीत स हल करन का हर सभव यास करग यिद िकसी भी कार का िववाद हल नही िकया जा सक तो उस मामल को अनसची-4 म दशारए ािधकत अिधकारी दवारा िनयक त िववाचक क पास भजा जाएगा भारतीय िववाचक एव समझौता अिधिनयम 1996 क उपबध लाग होग
19 नोिटस भजन का तरीका 191 सिवदा म उिललिखत दोनो पकषो क बीच पऽाचार िलिखत म होन पर ही
भावी होगा नोिटस (भारतीय सिवदा अिधिनयम क तहत) क कवल िडलीवरी होन पर ही भावी होगा
192 सिवदा म जब तक अन यथा उपबिधत न हो ब यरो क ािधकत अिधकारी दवारा सभी नोिटस जारी िकए जाएग यिद सिवदाकार क अितम जञात ः थान या िनवास या व यवसाय वाल पत पर पजीकत डाक स नोिटस भजा जाता ह तो
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
20
यह समझा जाएगा िक नोिटस सामान य डाक स भजा जान पर इस समय पर या िडलीवर हए क समान माना जाएगा
20 शासन की भाषा 201 सम पणर सिवदा एव इसक पऽाचार हत शािसत भाषा कवल अमजीिहनदी
होगी 21 कानन 211 सिवदा भारतीय कानन क तहत शािसत एव पिरभािषत होगी 22 काननी कषऽ 222 सिवदाकार दवारा कवल नई िदल ली की ः थानीय सीमा क भीतर पड़न वाल
सकषम न यायालय को छोड़कर िकसी भी न यायालय म सिवदा िन पादन या भग स सबदध मकदमा या अन य कायरवाही की जाएगी
23 ःटॉम प डयटी 231 सिवदा स सबदध िकसी भी कार की ःटॉम प डयटी एव पजीकरण भारो का
भगतान सिवदाकार वहन करगा
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
21
अनसची-3
िरकत पषठ
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
22
अनसची-4 िविशिषट एव सबदध तकनीकी िववरण 1 दर सिवदा की ः तािवत वधता कवल एक वषर तथािप सिवदा की वािषरक आधार पर समीकषा होगी तथा फमर क सवा-सतिषट एव दोनो पकषो की आपसी सहमित क शतारधीन 3 वषोर तक इस बढ़ाया जाएगा 2 िनिवदा दः तावज की उपलब धता
क) ः थान शासन िवभाग कमरा न 505 एव
भा मा ब यरो वबसाईट wwweprocuregovin
ख) अविध 01 जन 2015 स 16 जन 2015 3 पवर-बोली का स
िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 09 जन 2015 (मगलवार) 1500 बज 4 बोिलयो क ः ततीकरण की पदधिततरीका lsquoतकनीकी बोलीrsquo एव lsquoिवत तीय बोलीrsquo िलख दो िलफाफो वाला lsquoभा मा ब यरो क होलीड होम की ःथापना हत आवास उपलबध करान हत िनिवदाrsquo िलखकर िलफाफा िजस पर पकष का नाम एव पता िलखा होना चािहए तथा िनदशक(शासन) भारतीय मानक ब यरो कमरा न0 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क पास 1500 बज िदनाक 16 जन 2015 (मगलवार) तक िभजवाए 5 बोिलया खोलना िनदशक (शासन) भारतीय मानक ब यरो कमरा न 505 मानकालय 9 बहादर शाह जफर मागर नई िदल ली-110002 क कायारलय म िदनाक 16 जन 2015 (मगलवार) को 1530 बज तकनीकी बोिलया खोली जाएगी िवततीय बोली खलन की ितिथ तकनीकी बोली क मलयाकन क बाद िनिणरत की जाएगी 6 धरोहर रािश जमा र0 25000- (रपए पचचीस हजार कवल) 7 िन पादन ितभित जमा सिवदा दन क कल वािषरक मल य का 5 8 बोिलयो की वधता तकनीकी बोली को खोलन स 90 िदनो तक
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
23
9 इस िनिवदासिवदा हत ब यरो की ओर स ािधकत अिधकारी ौी एन रिव शकर िनदशक (शासन)
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
24
अनसची-5 िवततीय बोली (िवतीय बोली िलफाफा म ःतत की जाए)
सदभर न सवा म िनदशक (शासन िवभाग) भारतीय मानक ब यरो 9 बहादर शाह जफर मागर
नई िदल ली ndash 110002 महोदय ldquoभारतीय मानक बयरो होलीड होम हत आवास उपलबध करान क िलएrdquo िदनाक _______________ आपकी िनिवदा पछताछ क सदभर म महम िनमनानसार दरो को उदधत करत ह बमाक िववरण दर
(अको म रपए) दर
(शबदो म रपए) 1 लीज रािश (एक वषर हत) 2 लाग कर
क) सवा कर ख) लगजरी कर ग) यिद कोई अनय कर लाग हो
क) ख) ग)
क) ख) ग)
मनहमन बोली दः तावज पढ़ िलया ह तथा अनसची-2 म दशारए अनसार भारतीय मानक बयरो को होलीड होम उपलबध करान की सवाओ हत सभी शतोर एव िनबधनो को समझ िलया ह
हः ताकषर फमरकम पनी का नाम
पता ितिथ
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
25
अनस ची-6 सिवदा फामर करार
यह करार _________________ क िदन _________________ (माह) 2015 को िकया गया ह यह मससर ___________________________________________ (सिवदाकार का नाम एव पता)(िजस आग आग इसम सिवदाकार कहा गया ह) जब तक सगगत या इसक अथर िवरदध न हो इसम िजसकी अिभव यिकत का अथर समझा जाएगा तथा उसक उततरािधकारी एव सपदरकार शािमल होग एक पकष तथा भारतीय मानक ब यरो 9 बहादर शाह जफर मागर नई िदल ली-110002 (िजस आग इसम ब यरो कहा गया ह िजसकी अिभवयिकत का अिभाय समझा जाएगा जब तक सगगत या उसक अिभाय िवरदध न हो इसम उसक उततरािधकारी एव सपदरकार शािमल होग) दसर पकष क बीच करार हआ जबिक सवा दाता सिवदाकार ह एव ब यरो िनगिमत िनकाय ह जो ससद दवारा अिधिनगिमत ह ब यरो ______ दर सिवदा आधार पर होलीड होम का इच छक ह अत खल या िवजञािपतिलिमटडएक िनिवदा पच छा िदनािकत _____________ क माध यम स बोिलया आमिऽत की गई ह जबिक सिवदाकार (सफलतम बोलीदाता) न अपनी बोली ः तत की बोली दः तावज क अनसार __________ दख तथा बोली की िबया क अनपालन स lsquoयथा सफलतम बोलीदाताrsquo चना गया तथा सिवदा मल यो पर बातचीत कर िदनाक ______________ को सिवदाकार को ः वीकायरता पऽ (LOA) सख या ___________ िदया गया िनिवदा दः तावज की अनसची-2 (शतर एव िनबधन) म दशारए अनसार शतोर एव िनबधनो क अनपालन हत दोनो पकष इस पर सहमत हए
------------------------- -------------------------- (सिवदाकारािधकत ितिनिध (ब यरो क ािधकत अिधकारी क हः ताकषर) क हः ताकषर) नाम नाम पदनाम पदनाम पता पता
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
26
फमरकमपनी की महर ब यरो की महर साकषी साकषी हः ताकषर हः ताकषर साकषी का नाम साकषी का नाम पता पता
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
27
अनसची-7 बोलीदाताओ दवारा यक त िकए जान
वाल यिद कोई ह तो अन य मानक पऽ
1 अनलग नक-1 बक ितभित बॉण ड क पऽ
(यथा लाग कायर िनपादन िसकयोिरटी क रप म सफलतम बोलीदाता दवारा ःतत िकए जाए)
2 अनलग नक-2 बोलीदाताओ दवारा भज जान वाल िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
3 अनलग नक-3 िपछल 3 वषोर म बोलीदाता दवारा उपलब ध कराई गई सदश सवाओ क कारो क िववरण
(तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
4 अनलग नक-4 काली सची एवया मकदमो क सबध म घोषणाए (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत की जाए)
5 अनलग नक-5 ःतािवत भारतीय मानक बयरो होलीड होम क िववरण (तकनीकी बोली वाल िलफाफो म बोलीदाताओ दवारा ःतत िकए जाए)
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
28
अनसची-7 क अनलग नक-1 का
िहनदी अनवाद अपिकषत नही ह
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
29
अनसची-7 का अनलग नक-2
ldquoतकनीकी बोलीrdquo सिहत बोलीदाताओ दवारा भज जान वाल िववरण
1 फमरकम पनीहोटलइन का नाम 2 वधता ितिथ सिहत पजीकरण की ौणी 3 पजीकरण का मल य 4 पऽाचार का पता 5 दरभाष सख या 6 ई-मल 7 ः वामीभागीदारिनदशक क िववरण
नाम पता अहरता एव अनभव
8 सदश कित क कायरजॉब हत िपछल तीन वषो क िवततीय वषोर म फमरकम पनी का वािषरक कारोबार (लखा परीिकषत तलना-पऽ की मािणत ितया ः तत की जाए)
िवत तीय वषर वािषरक कारोबार (र0) सलगन ितया (हानही) िपछला िवत तीय वषर (Y-1)
2014-15
दसरा िवत तीय वषर (Y-2) 2013-14
तीसरा िवत तीय वषर (Y-3) 2012-13
9 फमरकम पनी का पन टीन नम बर 10 सवाकर पजीकरण स 11 धरोहर रािश जमा साफट की सख याबक का नामितिथ यह मािणत िकया जाता ह िक उपरोक त तथ य मरी सवोरततम जानकारी एव िव वास क अनसार पणर एव सही ह यह भी मािणत िकया जाता ह िक मनहमन िनिवदा सचना की शतोर एव िनबधनो को पढ़ एव समझ िलया ह
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
30
महम वचनबदध ह िक महम िनिवदा की सभी शतोर एव िनबधनो क िलए मरीहमारी िबना शतर एव ःपषट ः वीकायरता दता हदत ह तथा इन शतोर एव िनबधनो क पालन क िलए सहमत हह
फमरकम पनी का नाम एव हः ताकषर फमरकम पनी की महर
ितिथ ः थान
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
31
अनसची-7 का अनलग नक-3
ldquoतकनीकी बोलीrdquo सिहत िपछल तीन (03) वषोर म सदश कित क
िकए गए कायोरसवाओ क िववरण बोलीदाता का नाम
वषर दान की गई सवाओ क नाम एव कार
उपभोक ता का नाम एव पता
सिवदा का मल य िटपपिणया
2014-2015
2013-2014
2012-2013
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
ितिथ
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
32
अनसची-7 का अनलग नक-4 ldquoतकनीकी बोलीrdquo क साथ काली-सची एवया मकदमो क सबध म घोषणा
महम एतद दवारा घोषण करत ह िक हमारी फमरएजसी को कन िीय सरकारराज य सरकार क तहत िकसी मऽालय या कन िीय सरकार क िवभागराज य सरकार या पीएसय या अन य िनकायो दवारा काली सची म नही डाला गया ह महम यह भी घोषण करता हह िक भारत म कही पर भी फमरकम पनी या इसक ः वामीभागीदारोिनदशको क िवरदध कोई आपरािधक मामला दजर या लिबत नही ह िदनाक _______________ माह ________________ 2015
बोलीदाता क हः ताकषर बोलीदाता का नाम एव पता फमरकम पनी की महर
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
33
अनसची-7 का अनलग नक-5
(तकनीकी बोली)
बमाक ःतािवत होलीड होम क िववरण िटपपणी
1 क) होटलइन का नाम
ख) लोकशन (जहा यह िःथत ह) ग) रलव ःटशन स दरी _____ िकमी घ) बस ःटड स दरी _____ िकमी
2 क) कया होलीड होम क िलए उपलबध करान हत चार ःयट ह
हानही
ख) कया सभी कमरो क साथ बॉलकनी ह हानही ग) कया कमर सन फिसग ह हानही
3 तयक कमर म वयिकतयो की सखया हत आवास i) 1 डबल बड2 िसगल बड हानही ii) अितिरकत 2 बड गददो हत ःथान एव उसका कषऽ (अथारत 1 डबल बड2 िसगल बड व 2 बड सिहत
अितिरकत बिडग)
हानही
4 कमरो का कषऽ सभी 4 कमरो की लमबाई Oslash चौड़ाई का िववरण कवल फटो म द
i) _________ ii) _________ iii) ________ iv) ________
5 क) गीज़र सिहत सभी कमरो म सलगन टॉयलट एव 24 घट
पानी की आपितर हानही
ख) आर ओऎकवागाडर सिहत पय जल हानही 6 िनमनिलिखत सिवधाओ की उपलबधता
क) फनीरचर किसरया टबल एव अनय वःतओ जस डबल बड सिसग टबल कपबोडर
हानही
ख) कबलडीटीएच कनकशन सिहत कलर टीवी सट हानही 7 होलीड होम हत अलग स रसोई (एलपीजी कनकशन सिहत)
शर ककर एव इस िनिवदा दःतावज की अनसची-2 क 76 म यथा सचीबदध बतरन
हानही
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
34
8 लाग िनयमो क अनसार अिगनशामक की पयारपत उपलबधता
हानही
9 यिद उपलबध हो तो अितिरकत सिवधाए
________
ितिथ एव महर सिहत
बोलीदाता क हः ताकषर
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
1
BUREAU OF INDIAN STANDARDS
9-Bahadurshah Zafar Marg
New Delhi-110002
01 June 2015
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical bid and
Financial bid) for providing accommodation for setting up its holiday home at one of the places in
and around ShimlaNainitalMussoorie from eligible bidders as per the details given below
1 Eligibility
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
2 Proposed validity of the contract One Year
3 Availability of Tender Documents
Place Administration Department Room No 505 during office hour
and BIS website wwwbisorgin or wwweprocuregovin
Period 01 June 2015 to 16 June 2015
4 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday)
5 Methodmanner for Submission of Bids An envelope super-scribing Tender for providing
accommodation for setting up BIS holiday home having two envelopes containing ldquoTechnical
Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party amp shall be addressed to
ldquoDirector (Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah
Zafar Marg New Delhi-110002rdquo
6 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015
(Tuesday)
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
2
7 Earnest Money Deposit Rs 25000-
8 Performance Security Deposit 5 of the total annual value of the award of contract
9 Validity of Bids 90 days from opening of technical bid
10 The Bureau reserves the right to reject any or all the bids without assigning any reason at any
stage
(N Ravishankar)
Director (Admn)
E-mail administrationbisorgin
Tel 011-23231059 Fax 011-23231059
Our Ref Admn02022014
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
3
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) are invited by the
Bureau of Indian Standards (BIS) from interested parties under two-bid system for providing
accommodation for setting up BIS Holiday Home at one of the places in and around
ShimlaNainitalMussoorie
2 Issue of Tender Document
21 The Tender document can also be downloaded from the website of the Bureau
wwwbisorgin or wwweprocuregovin
22 Any change that will be made in the Tender document by the Competent Authority after issue
of the Tender will be intimated to the prospective Bidders in the form of CorrigendumAddendum
for incorporating the same in the Bid before submitting the Bid
23 No alterations and additions anywhere in the Bid Document are permitted If any of these are
found the Bid may be summarily rejected
24 The Bidder shall bear all costs associated with the preparation and submission of its Bid The
Bureau shall in no case be responsible or liable for these costs regardless of the conduct or the
outcome of the Bidding process
3 Language of BidContract
31 The language of the Bid shall be in EnglishHindi and all correspondence etc shall conform
to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date and time
indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification if any
5 Validity of Bids
51 The Bids will be valid for a period of 90 days from the date of its opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an interest
free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the form of
Demand DraftPay Order in favour of Bureau of Indian Standards payable at New Delhi
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and the Bureau
shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the consent of the
Bureau during the validity period of the Bid If the bidder revokes the bid or varies its terms or
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
4
conditions the Earnest Money deposited by it shall stand forfeited to the Bureau without prejudice
to its other rights and remedies and the Bidder shall be disentitled to submit a Bid to the Bureau for
providing accommodation for setting up its holiday home during the next twenty-four (24) months
effective from the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed time limit or
fails to sign the agreement bond Earnest Money Deposit of the successful bidder will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful Bidder
furnishes the required Performance Security to the Bureau and signs the contract or within thirty
(30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
a) The bidder should have a Licence of Appropriate Authority awarded to the party for
carrying out business
b) The bidder should have a HotelInn at places in and around ShimlaNainitalMussoorie
c) The bidder should have a valid PAN issued by the Income tax Department
d) The bidder should have a valid Service Tax Registration
e) The bidder Should not have been blacklisted by the DepttsMinistries of the Govt of
IndiaState GovtPSUs (Declaration has to be submitted in the specified format)
f) The Bidder should have a minimum turnover of Rupees 20 lakhs per year during the last
three years
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the prevalent rates in the market
The Bidder shall be deemed to have satisfied itself before Bidding as to the correctness and
sufficiency of its Bid quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things necessary
for proper fulfilling his obligations under the contract
82 The Bidder to quote rates in Financial Bid given in Schedule-5 In case of not quoting the
rate in the Financial Bid the bid shall be rejected
83 Initially the Contract shall be valid for one year which can be extended for further two years
on the yearly basis and mutual consent after satisfactory performance of the contractor However
the rates once quoted shall not be changed at the time of renewal of contract
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing the same
through the Bid Box or by post which reaches the specified place before the specified time
92 The bid received through e-mail or fax will be rejected
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
5
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time and date
specified in the Tender Notice Bids received after the specified date and time shall not be
considered Hence such bids shall be rejected and returned unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a holiday the
offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice of
withdrawal is received by the Bureau prior to the closing date and time prescribed for submission
of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed Bid
shall be submitted in sealed envelope super-scribing Bid for providing accommodation for
setting up BIS holiday home as mentioned in the Schedule-4
122 The envelopes shall contain the following
a) Envelope No1 (Technical Bid) This should contain all technical details along with
commercial terms and conditions such as
(i) List of all the documents enclosed
(ii) The EMD as indicated in clause 61 above
(iii) Self-attested copy of the valid licence of Appropriate Authority awarded to the
party for carrying out business of hotel industry
(iv) Description of Holiday Home in Annexure 5 of Schedule 7
(v) Copies of Profit and Loss Accounts and Income amp Expenditure Statement for the
last three years duly attested by the Chartered Accountant in proof of minimum
turnover of Rupees 20 lakhs per year
(vi) Self-attested copies of valid PAN issued by the Income tax Department and
Service Tax Registration
(vii) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2 of Schedule 7)
(viii) In case of a firm each partner or power of attorney holder shall sign the Bid The
attested copies of power of attorney of person signing the Bid shall be enclosed
with the Bid The power of attorney shall be signed by all partners In case of
private limitedpublic limited companies the power of attorney shall be supported
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
6
by board resolutions and appropriate and adequate evidence in support of the
same shall be provided
(ix) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is
to be returned as a token of its acceptance
(x) A statement showing the magnitude of WorkService done in the last three (3)
years (Annexure-3 of Schedule 7)
(xi) A declaration regarding black-listing and or litigations (Annexure-4 of
Schedule 7)
b) Envelope No2 (Financial Bid) This envelope shall only contain category-wise price
for the services to be hired at specified places as per Schedule-2 duly filled in and
initialled on each page and signed by the Bidder at prescribed places of the Bid The
instructions contained in clause 8 may please be noted
c) Covering Envelope Both the envelopes 1 and 2 shall be put together in a common
sealed envelope super-scribing the ldquoBid for Providing Accommodation for BIS
HOLIDAY HOMErdquo as mentioned in Schedule-4 and the name and address of the
Bidder at the bottom left
13 Other Important Points to be noted by the Bidder
a) The Financial Bid should be written both in words and figures at appropriate places
(Schedule 5)
b) The Bidder shall submit the Bid which satisfies each and every condition laid down in
Tender Document failing which the Bid shall be liable to be rejected Conditional
Bids will be rejected
14 Opening of Bid
141 The Bid received before the time and date specified in Tender Notice will be opened as per
the specified programme in the office as mentioned in the Schedule-4 (if possible) in the presence
of Bidders or their authorized representatives who choose to remain present on the opening day at
the scheduled time
15 Shortlisting of Bidders
151 The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
16 Opening of Financial Bids
161 The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-5) shall then be read out
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
7
17 Acceptance of Bid
171 Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bid shall be
accepted on the basis of L1 as per rates quoted in the Financial Bid The Bureau is not bound to
accept the lowest or any Bid The Bureau reserves the right to reject any or all Bids received
without assigning any reason whatsoever The acceptance of Bid will be communicated to the
successful Bidder in writing by the authorized officer of the Bureau
18 Process to be confidential
181 Information relating to the examination evaluation and comparison of Bids and the award of
a Contract shall not be disclosed to Bidders or any other person not officially concerned with such
process until the award to the successful Bidder has been announced
19 Execution of Contract Document
191 The successful Bidder after deposit of Performance Security is required to execute an
Agreement in duplicate in the form attached with the Bid Documents on a stamp paper of proper
value of Rs 100- The Agreement should be signed within 15 days from the date of acceptance of
the Bid The Contract will be governed by the Agreement the Conditions of the Contract (CoC)
and other documents as specified in the CoC
192 It shall be incumbent on the successful Bidder to pay stamp duty legal and statutory charges
for the Agreement as applicable on the date of the execution
20 Rights of the Bureau
201 The Bureau reserves the right to suitably increasereduce the scope of work put to this Bid
202 In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the
conditions of the Contract interpretation of the clauses by the Bureau shall be final and binding on
all Parties
21 Notice to form Part of Contract
211 Tender Notice and these instructions shall form part of the Contract
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
8
SCHEDULE ndash 2
CONDITIONS OF CONTRACT
1 Definitions
i) bdquoAnnexure‟ referred to in these conditions shall means the relevant annexure appended
to the Tender Document and the Contract
ii) bdquoApproved‟ shall mean approved in writing including subsequent confirmation of
previous verbal approval and ldquoApprovalrdquo shall mean approval in writing including as
aforesaid
iii) bdquoBid‟ means the Contractor‟s priced offer to the Bureau for the Holiday Home
accommodation at the specified places and remedying of any defects therein in
accordance with the provision of the Contract the installation and services as accepted
by the Letter of Acceptance
iv) bdquoBureau‟ shall mean Bureau of Indian Standards established under the Bureau of
Indian Standards Act 1986
v) bdquoCommencement Date‟ means the date upon which the Contractor receives the notice
to commence the rendering of services at specified places
vi) bdquoCompetent Authority‟ shall mean any officer authorized by the Bureau to act on
behalf of the Bureau under this contract
vii) bdquoContract‟ shall mean and include the Tender Notice instructions to bidders terms and
conditions of contract Letter of Acceptance the Offer the Agreement and mutually
accepted conditions in the authorized correspondence exchanged with the bidder by the
Bureau and any other document forming part of the contract
viii) bdquoContract Amount‟ shall mean the sum quoted by the Contractor in his bid and
accepted by the Bureau
ix) bdquoContractor‟ shall mean the individual or firm or company whether incorporated or
not undertaking the Contract and shall include legal representatives of such individual
or persons composing such firm or unincorporated company or successors of such firm
or company as the case may be and permitted assigns of such individual or firm or
company
x) bdquoDirector General‟ shall mean the Director General of the Bureau for the time being
holding that office and also his successor and shall include any officer authorized by
him
xi) bdquoGovernment‟ shall mean the Central Government
xii) bdquoLetter of Acceptance‟ means the formal acceptance by the Bureau
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
9
xiii) bdquoServices‟ shall mean the services to be provided to the Bureau by the Contractor as
stated in the Contract and other services that are prescribed in the Tender document
xiv) bdquoSpecification‟ means the specification referred to in the tender In case where no
particular specification is given the relevant specification of the Bureau where one
exists shall apply
xv) bdquoTender‟ means formal invitation by the Bureau to the prospective bidders to offer
rates for Providing Accommodation for BIS Holiday Home at the specified places
xvi) bdquoTime for Completion‟ means the time for completing the supply and passing the
Tests of the Goods or any part thereof as stated in the Contract calculated from the
Commencement Date
2 Parties to the Contract
21 The parties to the contract shall be the Contractor whose offer is accepted by the Bureau and
the Bureau
22 The person signing the offer or any other document forming the part of Contract on behalf of
other persons of a firm shall be deemed to have due authority to bind such persons or the firm as
the case may be in all matters pertaining to the Contract If it is found that the person concerned
has no such authority the Bureau may without prejudice to any other CivilCriminal remedies
terminate the Contract and hold the signatory and or the firm liable for all costs and damages for
such termination
3 Performance Security
31 To ensure due performance of the contract an interest-free Performance Security as defined
in Schedule 4 shall be deposited by the contractor in the form of an Account payee Demand Draft
in favour of bdquoBureau of Indian Standards‟ payable at bdquoNew Delhi‟ or a Bank Guarantee as per
format indicated in Annexure-1 of Schedule - 7
32 Performance Security shall remain valid for a period of sixty days beyond the date of
completion of all contractual obligations of the contractor The Performance Security shall be
returned to the Contractor by the Bureau after sixty days of completion of contract provided there
are no outstanding claims of the Bureau on the Contractor
33 Any amount duerecoverable from the Contractor under the terms of this Contract or any
other account may be deducted from the amount of Performance Security Deposit In case the
amount of Performance Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the Bureau make
good the deficit In case security is deposited by way of bank guarantee by the Contractor then
any penalty for damages liquidated or unliquidated or for any breach or failure or determination of
Contract not previously paid to the Bureau shall immediately on demand be paid by the said
bankers to Bureau under and in terms of the said guarantee
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
10
34 If during the term of this Contract the Contractor is in default of the due and faithful
performance of its obligations under this Contract or any other outstanding dues by the way of
fines penalties and recovery of any other amounts due from the Contractor the Bureau shall
without prejudice to its other rights and remedies hereunder or at the Applicable Law be entitled to
call in retain and appropriate the Performance Security
35 Nothing herein mentioned shall debar the Bureau from recovering from Contractor by a suit
or any other means any such losses damages costs charges and expenses as aforesaid in case the
same shall exceed the amount of the Performance Security
4 Contract Documents
41 The several Contract documents forming the Contract shall be taken as mutually explained to
one party by the other but in case of ambiguities or discrepancies the same shall be explained and
harmonized by the Competent Authority of the Bureau who shall issue to the Contractor necessary
instruction thereon and in such event unless otherwise provided in the Contract the priority of the
documents forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications if any
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in connection with the
contract
vii) The Contractor‟s Offer
5 Validity of the Contract
51 The Contract shall be valid for a period of one year from the date of signing this Contract
The contract will be reviewed after one year subject to the satisfactory performance of the
contractor and on the mutual consent of both the parties shall be extended for one year The total
maximum period of contract after yearly extension shall be three years
6 Scope of Work for Providing Accommodation for BIS Holiday Home
6 1 The following points shall cover the scope of work under this contract
a) The contractor shall provide accommodation for setting up Holiday Home for BIS in a
HotelInn at a convenient place at one of the places ie in and around
ShimlaNainitalMussoorie
b) The HotelInn for BIS Holiday Home shall be at a convenient distance from Bus Stand
andor Railway Station
c) The Holiday Home shall consist of four suites and should have the minimum capacity
to accommodate four persons in each room Each room should have a balcony
d) In addition to the double bed or two single beds provided in these rooms additional
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
11
beddings (two) would be provided by the holiday home provider as and when required
without any additional payment
e) The suites should have facilities of attached toilets with bathroom geysers and 24 hours
water supply
f) The suites should have facilities like furniture items such as one double bed or two
single beds with beddings dressing table cupboards 2 chairssofa seats with 1 centre
table and colour TV set with cableDTH connection etc
g) The suite should be well ventilated preferably sun facing and maintained clean and tidy
The rooms including doors windows shall be painted before the start of the lease
period and repainteddistempered polished once in a year
h) Room shall be got cleaned every day and as and when required The linen of beddings
shall be changed daily and with change of occupants
i) Curtains shall be cleaned periodically
j) Two towels and two soap cakes shall be provided to officials occupying rooms once on
checking in and will be replaced every day
k) The Contractor (holiday home provider) shall ensure adequate supply of both hot and
cold water in bathtoilets
l) Holiday home provider shall carry out all maintenance work in the building and keep
all fittings and fixture in good condition
m) In winter season from 1st December to 28 February of each year the holiday home
provider shall provide a heat convector in each of the rooms occupied by the lessee as
well as on demand by the occupant during the remaining period of the year
62 The Contractor shall also ensure engaging adequate number of employees required for
providing Holiday Home services efficiently
7 Contractor‟s Obligation
71 The Contractor shall provide Holiday Home accommodation as per Clause 6 above which
may be amended from time to time by the Bureau during the Contractual period and it shall always
form part and parcel of the Contract The Contractor shall abide by such assignments as provided
by the Bureau from time to time
72 The contractor shall bear all expenses for running BIS Holiday Home and BIS shall not in
any manner be liable or reimburse the expenses so incurred except the amount in the Financial Bid
tax liability if any as per the contract
73 The rooms held by the Contractor shall be kept locked and shall not be allowed to be used
by anyone except BIS employees who have been officially allotted the rooms for stay For this
purpose BIS official(s) would carry an official letter from the Lessee
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
12
74 That the holiday home provider shall maintain a Register for recording the stay of BIS
officials and their families in the allotted rooms
75 That necessary arrangement for locking and opening of the rooms keeping records etc
shall be made by the holiday home provider
76 The contractor shall provide one common kitchen facility to BIS in the premises of Holiday
Home on the same floor along with primary infrastructure ie gas stove in running conditions
2 pressure cookers adequate utensils for the use in case of all suites are occupied (4 Patilas 1
Tawa 4 sets of 4 plates with bowls adequate number of glasses and spoons etc)
77 It shall be the responsibility of the Contractor to provide manpower for cleaning of utensils of
kitchen 2-3 times daily as per the need arises No additional charges shall be paid by BIS for
providing this facility
78 The service staff in the BIS Holiday Home should be well uniformed
8 Payment Terms
81 BIS shall not be responsible to make any payment to the contractor in case of any loss to the
contractor for running the BIS Holiday Home
82 The Contractor shall pay applicable statutory tax on actual occupancy basis Payment of
lease amount shall be made on half yearly basis in advance and applicable statutory taxes would be
made on quarterly basis on receipt of bills from the contractor The payment of bills of the contract
will be made by Account Payee Cheque drawn in the name of the Contractorcredited directly in
Bank Account of the Contractor The payment will be subject to the provisions of the Income Tax
Act 1961 ie Tax will be deducted at source with cesssurcharge at the prevailing rates from the
gross amount of each bill submitted
83 In case of suspension of contract temporarily (Refer clause 11) no payment for the days
contract remains suspended shall be made by BIS to the contractor
9 Imposition of fines penalty
91 In case it is found that the rooms officially allotted by BIS to its employees for visiting
holiday home are already occupied by others a penalty of Rs 5000- shall be imposed on each
occasion
92 In case any complaint is received from visiting BIS employees for improper kitchen facility
ie items are not provided in the kitchen according to the clause 76 above a penalty of Rs
1000- shall be imposed on each occasion
93 If the contractor fails to pay the penalty amount as mentioned in clause 91 amp 92 above within
15 days of receipt of written communication from BIS the same shall be deducted from the
performance security
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
13
10 Indemnity
101 The Contractor shall indemnify and keep indemnified the Bureau against all losses and
claims for injuries or damage to any person or any property whatsoever which may arise out of or
in consequence of the Contract and against all claims demands proceedings damages costs
charges and expenses whatsoever in respect of or in relation thereto under the provisions of various
labour laws as amended from time to time
102 The Contractor shall indemnify protect and save the Bureau against all claims losses costs
damages expenses action suits and other proceeding resulting from infringement of any patent
trademarks copyrights and labour issues etc or such other statutory infringements
11 Suspension of Contract
111 The Bureau shall be at liberty at any time to temporarily suspend this Contract on giving 24
hours notice in writing to the Contractor for breach of any of the terms and conditions of this
Contract for insufficient service or misconduct of the Contractor as to which the decision of the
Bureau shall be final and the Contractor shall not be entitled to any change or compensation by
reason thereof
112 An event of default on the part of the Contractor which results from the Contractor being
unable to fulfil its Service obligations under the Contract shall be deemed as a serious default and
is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse Contractor has failed to provide proper Holiday Home
services in accordance with this Contract
(c) Despite previous warning from the Bureau in writing or otherwise persistently or
flagrantly neglecting to comply with any of its obligations under the Contract
(d) If the Contractor is in breach of any law or statute governing to provide services
(e) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under the
Contract
(f) The Contractor enters into voluntary or involuntary bankruptcy or liquidation
(g) The Contractor becomes insolvent
(h) A receiver administrator trustee or liquidator is appointed over any substantial part
of its assets
(i) Any act is done or event occurs with respect to the Contractor or its assets which
under any applicable law has substantially similar effect to any of the foregoing acts
or events
(j) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
12 Termination by the Bureau
121 It shall also be lawful for the Bureau to terminate the Agreement at any time without
assigning any reason and without being liable for loss or damage which the Contractor may suffer
by reason of such termination by giving the Contractor 15 day‟s notice in writing by the Bureau
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
14
for such termination Any such termination shall be without prejudice to any other right of the
Bureau under the Contract
13 Contractor‟s right to terminate
131 If the Contractor decides to terminate the Contract before the end of contract period the
Contractor has to give an advance intimation of at least 30 days If the Contractor terminates the
agreement without prior notice of 30 days then the entire security deposit will be forfeited
14 Force Majeure Clause
141 If at any time during the continuance of this Contract the performance in whole or in part by
either party of any obligation under this contract shall be prevented or delayed by the reasons of
any war hostility acts of the public enemy epidemics civil commotion sabotage fires floods
explosion quarantine restrictions strikes lockouts or act of God (hereinafter referred to as such
acts) provided notice of happening of such event is given by one party to the other within 21 days
from the date of occurrence thereof neither party shall be by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in respect
of such non-performance or the delay in performance and deliveries under the contract shall be
resumed as soon as practicable after such event has come to an end or ceased to exist and the
decision of the Director General of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in whole or part
of any obligation under this contract is prevented or delayed by reason of any such event for a
period exceeding 60 days either party may at its option terminate the contract provided also that
the Bureau shall be at liberty to take over from the Contractor at a price to be fixed by Director
General which shall be final
15 Corrupt or Fraudulent Practices
151 The Bureau requires that the Bidders under this Bid observe the highest standards of ethics
during the procurement and execution of such Contracts Accordingly the Bureau defines the terms
set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything of
value to influence the action of the public official in the procurement process or in
contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau and
includes collusive practice among Bidders (prior to or after Bid submission) designed
to establish Contract Prices at artificial non-competitive levels and to deprive the
Bureau of the benefits of the free and open competition
152 The Bureau will reject a proposal for award if it determines that the Contractor has engaged
in corrupt or fraudulent practices before during or after the period of contract The Bureau will
hold the Contractor ineligible to be awarded a contract either indefinitely or for a period of 24
months from the date of declaring the contractor ineligible if it at any time determines that the
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
15
Contractor has engaged in corrupt and fraudulent practices in competing for or in executing the
Contract
16 Confidentiality
161 The Contractor shall not divulge or disclose proprietary knowledge obtained while providing
Holiday Home services under this Contract to any person without the prior written consent of the
Bureau
17 Publicity
171 Any publicity by the Contractor in which the name of the Bureau is to be used should be
done only with the explicit written permission of the Bureau
18 Disputes amp Arbitration
181 The Bureau and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement or dispute arising between them under or in connection with the
contract If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be referred to
the Arbitrator appointed by the Authorized Officer indicated in Schedule-4 The provisions of the
Indian Arbitration and Conciliation Act 1996 shall apply
19 Mode of serving Notice
191 Communications between Parties which are referred to in the Contract are effective only
when in writing A notice shall be effective only when it is delivered (in terms of Indian Contract
Act)
192 All notices shall be issued by the authorized officer of the Bureau unless otherwise provided
in the Contract In case the notice is sent by registered post to the last known place or abode or
business of the Contractor it shall be deemed to have been served on the date when in the ordinary
course of post these would have been served on or delivered to it
20 Governing language
201 Governing language for the entire contract and communication thereof shall be EnglishHindi
only
21 Law
211 The contract shall be governed and interpreted under Indian Laws
22 Legal Jurisdiction
221 No suit or other proceedings relating to performance or breach of Contract shall be filed or
taken by the Contractor in any Court of law except the competent Courts having jurisdiction within
the local limits of Delhi only
23 Stamp duty
231 The Contractor shall bear and pay any stamp duty and registration charges in respect of the
Contract
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
16
SCHEDULE ndash 3
BLANK PAGE
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
17
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS
1 Proposed validity of the contract ndash One year However the contract will be reviewed and
extended after every year subject to the satisfactory services of the firm and on the mutual
consent of both the parties upto 3 years
2 Availability of Tender Documents
a) Place Administration Department Room No 505 and BIS website wwwbisorgin
and wwweprocuregovin
b) Period 01 June 2015 to 16 June 2015
3 Pre-bid Conference 1500 h on 09 June 2015 (Tuesday) in the office of Director
(Admn) Bureau of Indian Standards Room No 505 Manakalaya 9 Bahadur Shah Zafar
Marg New Delhi-110002
4 Methodmanner for Submission of Bids ndash An envelope super-scribing Tender for
Providing Accommodation for setting up BIS Holiday Homerdquo having two envelopes
containing ldquoTechnical Bidrdquo and ldquoFinancial Bidrdquo must bear the name amp address of the party
and shall be addressed to Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 by 1500 h on 16 June 2015
(Tuesday)
5 Opening of Bids Technical Bids shall be opened at 1530 h on 16 June 2015 (Tuesday) in
the office of the Director (Admn) Bureau of Indian Standards Room No 505
Manakalaya 9 Bahadur Shah Zafar Marg New Delhi- 110002 Date of opening of
financial bid shall be decided after technical evaluation of the bid
6 Earnest Money Deposit Rs 25000- (Rupees twenty five thousand only)
7 Performance Security Deposit 5 of the total annual value of the award of contract
8 Validity of Bids 90 days from opening of technical bid
9 Authorized Officer on behalf of the Bureau for this tendercontract
Sh N Ravishankar Director (Admn)
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
18
SCHEDULE ndash 5 FINANCIAL BID
(To be submitted in Financial Bid envelope)
Director (Admn Department)
Bureau of Indian Standards
9 BSZ Marg
New Delhi-110002
Sir
With reference to your tender enquiry dated for ldquoProviding Accommodation for BIS Holiday Homerdquo IWe quote the rates as given below
Sl No
Particulars
Rate (in figures) in Rs
Rate (in words) in Rupees
1
Lease amount (for one year)
2 Applicable Taxes
a) Service Tax
b) Luxury Tax
c) Any other tax if applicable
a) _____________ b) ______________
c) ______________
a) _____________ b) ______________
c) ______________
IWe have read the tender document and understood all the terms and conditions for providing Holiday Home services to BIS as indicated in the Schedule-2 of the tender
Signature_______
Date Name_____________________
Address___________________
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
19
SCHEDULE - 6 CONTRACT FORM
AGREEMENT
THIS AGREEMENT made on this _______ day of ________2015 between
Ms____________________ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards 9-Bahadurshah Zafar Marg New Delhi-110002 (hereinafter referred to as the
BUREAU which expression shall unless it be repugnant to the context or meaning thereof be
deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a service provider
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends to set
up Holiday Home therefore invited bids through Open or Advertised Limited Single Tender
enquiry dated __________
WHEREAS the Contractor (successful bidder) submitted his bid vide _________ in accordance
with the bid document and was selected as bdquosuccessful bidder‟ pursuant to the bidding process and
negotiation on contract prices awarded the bdquoLetter of Acceptance‟ (LoA) No_____ to the
Contractor on __________
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
______________________ _________________________________
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name _________________ Name ___________________________
Designation_____________ Designation_______________________
Address_________________ Address__________________________
________________________ _________________________________
Seal of the FirmCompany Seal of the Bureau
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
20
Witness Witness
_________________________ __________________________________
(Signature ) (Signature)
Name of Witness____________ Name of Witness______________________
Address_________________ Address____________________________
________________________ ___________________________________
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
21
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
(To be submitted by the successful bidder as performance security as
applicable)
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
(To be submitted by all the bidders in the envelope containing the
technical bid)
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF SERVICES PROVIDED BY
THE BIDDER DURING LAST 3 YEARS
(To be submitted by all the bidders in the envelope containing the
technical bid)
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
(To be submitted by all the bidders in the envelope containing the
technical bid)
5 Annexure-5 DESCRIPTION OF PROPOSED BIS HOLIDAY HOME
(To be submitted by all the bidders in the envelope containing the
technical bid)
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
22
Annexure ndash1 of Schedule 7
FORM OF BANK GUARANTEE BOND
1 In consideration of Bureau of Indian Standards (hereinafter called bdquoThe BUREAU‟) having
agreed to exempt ____________________________________________ (hereinafter called ldquothe
said Contractor(s)‟) from the demand under the terms and conditions of an Agreement dated
_____________________________ made between ______________________________and
_________________________________ for ____________________________ (hereinafter called
ldquothe said Agreement of security deposit for the due fulfilment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank Guarantee for Rs
______________________________ (Rupees______________________________Only)
we______________________________________ (hereinafter referred to as bdquothe bank‟) (
indicate the name of the bank)
at the request of ____________________________ [(Contractor (s) do hereby undertake to pay the
Bureau an amount not exceeding Rs __________________ against any loss or demand caused to
or suffered or would be caused to or suffered by the Bureau by reason of any breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _____________________________________________ do hereby undertake to
(indicate the name of the bank)
pay the amounts due and payable under this guarantee without any demur merely on a demand
from the Bureau of Indian Standards stating that the amount claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Bureau by reason of breach by the said
Contractor (s) of any of the terms or conditions contained in the said Agreement or by reasons of
the Contractor (s) failure to perform the said Agreement Any such demand made on the bank shall
be conclusive as regards the amount due and payable by the Bank under this guarantee However
our liability under this guarantee shall be restricted to an amount not exceeding
Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any dispute or
disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding pending before any
Court or Tribunal relating thereto our liability under this present being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for payment
there under and the Contractor (s) Supplier (s) shall have no claim against us for making such
payment
4 We ____________________________ further agree that the Guarantee herein contained
(indicate the name of Bank)
shall remain in full force and effect during the period that would be taken for the performance of
the said Agreement and that it shall continue to be enforceable till all the dues of the Bureau under
or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
the authorized officer of the Bureau (Administration Department) certifies that the terms and
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
23
conditions of the said Agreement have been fully and properly carried out by the said Contractor
(s) and accordingly of the said Agreement have been fully and properly carried out by the said
Contractor (s) and accordingly discharges this guarantee Unless a demand or claim under this
guarantee is made on us in writing on or before the we shall be discharged from all
liability under this guarantee thereafter
5 We further agree with the Bureau that the Bureau shall
(indicate the name of Bank)
have the fullest liberty without our consent and without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said Agreement or to extend time to
performance by the said Contractor (s) from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Bureau against the said Contractor (s) and to forbear
or enforce any of the terms and conditions relating to the said agreement and we shall not be
relieved from our liability by reason of any such variation or extension being granted to the said
Contractor (s) or for any forbearance act or commission on the part of the Bureau or any
indulgence by the Bureau to the said Contractor (s) or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provision have effect of so relieving us
6 This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor (s)
7 We lastly undertake not to revoke this guarantee during
(indicate the name of bank)
its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
24
Annexurendash2 of Schedule 7
DETAILS TO BE FURNISHED BY THE BIDDERS
ALONG WITH TECHNICAL BID
1 Name of the FirmCompanyHotelInn
2 Class of Registration validity with date
3 Value of Registration
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProprietorPartnerDirector
Name Address Qualification and Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years
(Certified copies of Profit amp Loss Accounts and Income amp Expenditure Statement to be submitted)
Financial Year Annual Turnover (Rs) Copies are enclosed
(YesNo)
Previous Financial Year
(Y-I)2014-15
2nd Previous Financial
Year (Y-2) 2013-14
3rd Previous Financial
Year (Y-3) 2012-13
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
25
9 PAN TIN Number of the FirmCompany _____________________________
(enclose copy)
10 Service Tax Registration No _____________________________
(enclose copy)
11 EMD Draft NumberDate amp Name of the Bank _____________________________
This is to certify that the above facts are true complete and correct to the best of my knowledge
and belief Further it is certified that IWe have read and understood the terms and conditions of
the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Date Name and Signature of the FirmCompany
Place Seal of the FirmCompany
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
26
Annexure ndash3 of Schedule 7
Details of the similar type of Services provided by the Bidder during
last 3 years to be submitted along with
TECHNICAL BID
Name of the Bidder
Year Name and Type of
services provided
Name amp
Address of the
Client
Value of
Contract
Remarks
2014-2015
2013-2014
2012-2013
Date Signature of Bidder_____________
Name amp Address of Bidder________
_____________________________
Seal of the FirmCompany
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
27
Annexurendash4 of Schedule 7
Declaration regarding black-listing and or litigations
to be submitted along with TECHNICAL BID
Iwe hereby declare that our FirmAgencyHotelInnHoliday Home is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or other bodies under
the Central GovernmentState Government Iwe further declare that no criminal case is registered
or pending against the firmcompany or its OwnerPartnersDirectors anywhere in India
Date The day of 2015
Signature of Bidder_____________
Name amp Address of Bidder______
_____________________________
Seal of the FirmCompany
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
28
ANNEXURE 5 of Schedule 7
(Technical Bid)
Sl
No
Description of proposed holiday home Remark
1
a) Name of the Hotel Inn ______________________
b) Location ndashvicinity (Place where it is situated)____________
c) Distance from Railway Station
d) Distance from Bus Stand
__________Km
__________Km
2 a)Whether Four Suites available for providing to BIS Holiday Home
b) Whether attached balcony in all rooms
c) Whether roomssuits are sun facing
YesNo
YesNo
YesNo
3
4
Accommodation for number of persons in each room
i) 1 Double Bed2 single beds
ii) Space for additional 2 bedsMattresses
and its area (ie 1 Double Bed2 single beds two beds plus
additional beddings)
Area of the rooms Give detail in length x breath in feet only of all
the 4 rooms
YesNo
YesNo
Rooms size
i) ___________
ii) ___________
iii) __________
iv) ___________
5 a) Attached toilets with all rooms with geysers and
24 hour water supply
b) Drinking water supply with ROAquaguard
YesNo
YesNo
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal
29
6 Availability of Facilities like
a) Furniture Chairs table and other items like double beds dressing
table cupboards
b) Colour TV sets with cableDTH connection
YesNo
YesNo
7 Separate Kitchen for Holiday Home (with LPG connection)
Pressure cooker amp utensils etc as listed in the 76 of Schedule-2 of this
tender document
YesNo
8 Adequate provision of fire-fighting as per norms applicable YesNo
9
Additional facilities if available ____________________________
_________________
Signature of Bidder
with date amp seal