Post on 22-Feb-2016
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Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 1
Digitization Workflows
Gil NelsonSeptember 16-18, 2012Valdosta State University
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 2
The workflow documents and this presentation are located via the Wiki under Workflows and Protocols:
https://www.idigbio.org/content/digitization-workflows
Or, directly at:
https://www.idigbio.org/content/workflow-modules-and-task-lists
Conclusion of the Flat Sheets and Packets Workflow Working Group:
There is no single, consensus workflow.
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 3
Dimensions of Workflow Design
• Efficiency• Contrasted with speed• Reduce technician fatigue• Maintain technician focus• Optimize task execution times
(time/motion)• Record statistics• Make adjustments
• Conservation of movement• Positioning and compactness of work
station components• Left to right vs. right to left• Starting and ending locations• Proximity of equipment (including mouse)
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 4
Elements of Workflow Design
• Follow a modular approach• Plug and play modules• Modules are often self-contained and independent• There is no consensus workflow, virtually all workflows
are customized• Adjust to strengths of each technician (using students requires flexibility in duties assigned to personnel rather personnel assigned to position)• Task Lists for each module
• Plug and play tasks• Clear• Succinct• Ordered
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 5
Dimensions of Workflow Design
• Multi-tasking• Making the most of down time
(regardless how long)• Nesting shorter tasks (start one task,
start another)• Overcoming distractedness
• Workflow simulation and modeling• Analyzing temporal juxtaposition of
workflow task clusters• Analyzing spatial juxtaposition of
workflow task clusters
• Task list simulation and modeling
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 6
Dimensions of Workflow Design
• Segmenting clusters and subroutines• Standalone repetitive processes
• Barcoding• Imaging• Image processing• Re-filing
• Conservation and repair• Georeferencing• OCR
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 7
Documentation and Instructions
• Written Protocols• Essential!• Include pictures• Attention to detail (leave nothing to
the imagination)• Express limits on technician authority
• Feedback Loops• Technicians: best source of efficiency
adaptations, either by show or tell• Easy methods for receiving feedback• Personal copies of the protocol• Master copy available via Google docs
for updates and suggestions
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 8
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 9
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 10
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 11
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 12
Module 1Pre-digitization
curation
Module 2Imaging station
setup/camera
Module 3Imaging station setup/scanner
Module 4Image capture
Module 5Image
processing
Module 6Data capture
Module 7Data enrichment
Herbarium Digitization Modules
“Plug and Play” approach
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 13
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 14
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 15
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 16
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 17
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 18
iDigBio has recently completed a policy and recommendations about image file format. The final version is available on the Documentation page at iDigBio.org, or on the workshop Wiki
under Imaging Documents and Resources.
Herbarium Digitization Workshop
Institute for Digital Information & Scientific Communication – Florida State University 19
Thank you!