Post on 29-Mar-2020
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HAWAIʻIANEMAC
How do you implement recovery when response has no end in
sight?
Welcome and Introductions
Amanda Reidelbach
Recovery Section Chief, VDEM
EMAC as Voluntary Agency Liaison
Leanne VanDerveer
Acting Infrastructure Branch Director, VDEM
JFO 4401/4411
EMAC as Public Assistance Specialist
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Overview
▣ Complexities of integrating into another state’s emergency management system
▣ Delivery of Stafford Act programs during county and state response operations
▣ State had multiple disaster declarations on multiple islands
▣ Sheltering, transitional sheltering, housing challenges
▣ Infrastructure challenges
Understanding Hawaiʻi
▣ Statehood on August 21, 1959
▣ The only U.S. state located in Oceania
▣ The only U.S. state located outside North America
▣ The only U.S. state composed entirely of islands
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Hawaiʻi’s Nearest Neighbor
Understanding Hawaiʻi
▣ Eight main islands, seven of which are permanently inhabited
▣ Hawaii comprises five counties: ◼ City and County of Honolulu (Island of Oʻahu)
◼ Hawai’i County (Island of Hawaiʻi- “Big Island”)
◼ Maui County (Island of Maui)
◼ Kauai County (Islands of Kauaʻi, Niʻihau, Lānaʻi and Kaʻula)
◼ Kalawao County (Island of Molokaʻi)
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Hawaiʻi Emergency Management Agency (HI-EMA)
▣ Office under the Department of Defense
▣ HI-EMA has five branches: Preparedness, Operations, Telecommunications, Logistics, and Finance/Administration.
▣ HI-EMA has no steady-state personnel is each county. All staff based in Honolulu
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Challenges Integrating
▣ PA staff under the XXX Branch▣ No IA staff/positions. These functions fell to the Preparedness Branch
Director.▣ Mitigation staff under the Preparedness Branch Director▣ Voluntary and Private Sector Liaison under the Preparedness Branch
Director◼ This employee supporting Honolulu and Kauai following mudslides/flooding
▣ HI-EMA heavily utilized EMAC◼ Brought in additional PA specialists to augment state staff◼ Brought in the IA Branch from other states
▣ HI-EMA personnel worked in the EOC. FEMA personnel worked in the JFO.▣ State employees members of a union▣ Plans
◼ No ESF6 Annex◼ No Mass Care Plan◼ No Recovery Plan
Concurrent Disasters
▣ Hawaii Severe Storms, Flooding, Landslides, And Mudslides (DR-4365)◼ Incident Period: April 13, 2018
- April 16, 2018◼ Declared on May 08, 2018 for
IA and PA◼ Designated Area: Honolulu
and Kauai◼ Individual Assistance
Applications Approved: 251◼ Total Individual & Households
Program Dollars Approved: $1,565,380.94
◼ Total Public Assistance Grants Dollars Obligated: $4,661,235.34
▣ Hawaii Kilauea Volcanic Eruption And Earthquakes (DR-4366)◼ Incident Period: May 03, 2018
- August 17, 2018◼ Declared on May 11, 2018 for
PA◼ Declared on June 14, 2018 for
IA◼ Designated Area: Hawaii◼ Individual Assistance
Applications Approved: 1,000◼ Total Individual & Households
Program Dollars Approved: $10,388,044.53
◼ Total Public Assistance GrantsDollars Obligated: $5,091,666.31
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Concurrent Disasters
DR-4365 DR-4366
Kilauea Eruption National Park Service Overview
▣ https://www.nps.gov/havo/planyourvisit/lava2.htm
▣ (length 6:54)
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Kilauea/Fissure 8 Overview
Kilauea/Fissure 8
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Kilauea/Fissure 8
2018 Statistics (USGS)
▣ 13.7 square miles of land inundated by lava (lava thickness varies across area, up to 30-80 feet in places)
▣ 875 acres of new land created by ocean entries ▣ 716 dwellings destroyed by lava (per Hawaiʻi County) ▣ 30 miles of roads covered by lava▣ 1 billion cubic yards of lava erupted (enough to fill at
least 320,000 Olympic-size swimming pools) ▣ 60,000 earthquakes occurred between April 30–
August 4, 2018 (4,400 were magnitude 3 or higher; largest: M 6.9 on May 4)
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HI-EMA State Public Assistance
▣ State Lead – Located in Honolulu JFO
▣ AFO – DR4366 ◼ Located in Hilo, Hawai’I on Big Island
▣ PA Staff – used EMAC◼ Utilized long-term (30-60 day) staffing for
new PA Delivery Model
◼ Maintain continuity among applicants
◼ One PDMG◼ One County
◼ Multiple Applicants
Hawai’i County Civil Defense Agency
▣ Structure◼ Leadership◼ Staffing◼ CERT utilized (100+
active members)▣ Plans
◼ Utilized NC and WA IMAT for long-term Ops Section coverage at AFO and EOC
▣ EOC Operations◼ Participating
Organizations◼ Response and Recovery
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Hawai’i County as an Applicant for Public Assistance DR-4366
• Response: Ongoing/ planning� Resources being stretched
• Recovery: applying for PA� Short-term� Long-term
• Reviewing project decisions, what was covered under PA and anticipating future decisions
� Cat B: Emergency Protective Measures ongoing for months
� Determining lava flow� Need for more paving/evacuation
routes
Hawai’i County Public Assistance
• Response: Ongoing/ planning• Recovery: Applying for PA concurrently• Reviewing project decisions, what was
covered under PA and anticipating future decisions
� Cat B: Emergency Protective Measures ongoing for months
� Determining lava flow� Need for more paving/evacuation
routes• Hurricane season approaching
� Need for structures versus tents for Ops Staff at Forward Operating Base
� Need for structures versus tents for Ops Staff at Forward Operating Base
� Shelters
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State-led Public Assistance Programs
▣ FEMA’s new State-led Public Assistance Guide (Guide) was released on February 6, 2019.
▣ Only 6 states have opted to lead PA ops since 2001
▣ Increasing state-led PA increases resiliency by building up state capacity and capability.
▣ Preserves federal resources for catastrophic disasters
State-led Public Assistance Programs
▣ Provides options for VDEM to explore, take on more responsibility with specific position supplementation
▣ VDEM Florence DR 4401/ Michael DR 4411 JFO JFO partnership with VDEM Regional offices throughout the state to administer the PA program
▣ Regionally applied PA Delivery methods▣ Relationship continuity/familiarity▣ Information sharing and documentation focus
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Lessons Learned From Hawai’i Applied in Virginia
Lessons Learned from Hawai’i Applied in Virginia
Public Assistance Process in Concurrent Disasters
▣ Virginia Hurricane Florence (DR-4401)
◼ Incident Period: September 08, 2018 - September 21, 2018
◼ Declared on October 15, 2018 for PA
◼ 40 Applicants
◼ Projected PA Grant Dollars: $51.6M
◼ VDEM as an applicant
◼ JFO/Regions◼ State-specific PA training
▣ Virginia Tropical Storm Michael (DR-4411)◼ Incident Period: October 09,
2018 - October 16, 2018◼ Declared on December 18,
2018◼ 68 Applicants◼ Projected PA Grant Dollars:
$26.5M◼ VDEM as an applicant◼ JFO/Regions◼ Lessons learned from 4401◼ Procurement Disaster
Assistance Training (PDAT)4/8-4/12 6 locations
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Individual Assistance
▣ FEMA/State Disaster Recovery Center (DRC)
▣ Mass Care
▣ Traditional Individual Assistance Programs
▣ Voluntary Assistance
Individual Assistance
▣ HI-EMA EMAC the IA Branch from other states�IA Branch Director – Arizona
�Deputy IA Branch Director – Arizona
�Voluntary Agency Liaison – Virginia
�IA/Mass Care Specialist – Alaska
▣ IA Branch Director reported to Deputy State Coordinating Officer (Preparedness Branch Director) in Honolulu at the JFO
▣ Area Field Office located in Hilo, Hawai’i
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Disaster Recovery Center
Disaster Recovery Center
▣ Local/State/FEMA/NGO Partnership
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Mass Care
▣ Congregate Sheltering
▣ Non-congregate sheltering
▣ Transitional sheltering
▣ Temporary housing
Mass Care: Congregate Sheltering
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Mass Care: Congregate Sheltering
Mass Care: Congregate Sheltering
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Mass Care: Non-Congregate Sheltering
▣ Location where each individual or household has living space that offers some level of privacy
Sacred Heart Shelter
▣ https://www.facebook.com/HOPEServicesHawaii/videos/1872180422846596/
▣ (1:02 length)
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Connect Point Church
▣ https://www.facebook.com/788488181269228/videos/1083204375179293/
▣ (start at 1:01, 1:02 length)
Mass Care: Transitional Sheltering Assistance
▣ Transitional Sheltering Assistance (TSA), pays for hotel or motel rooms as short-term, emergency sheltering for eligible survivors
▣ PA funded (CAT B)
▣ Was not able to implement
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Mass Care: Temporary Housing
▣ Direct Housing not requested
▣ Requested increase in the Rental Assistance rate to 125% of the HUD FMR
Traditional IA Programs
▣ Disaster Case Management▣ Challenges
◼ How to assist households disconnected from home?
◼ How to assist households impacted by ash, gas and VOG?
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Voluntary Assistance
▣ Pre-disaster organizations:◼ East Hawai`i VOAD◼ Faith Hui: local churches and faith-based organizations working to
support community needs◼ Interfaith Communities in Action: interfaith networking,
education, fundraising, community change, and service opportunities for faith organizations
◼ Community Alliance Partners (CAP): advocates for affordable housing, chapter of Bridging the Gap, a coordinating body that develops recommendations for programs and services to address housing gaps and provides direction to the state for competition of HUD homeless assistance funds.
▣ Inter-Agency Disaster Assistance and Recovery Team: Did not exist prior to the eruption. Focus on the needs of evacuees and survivors.
Hawai’i Island Disaster Assistance Response and Recovery Team
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HI-DART Unmet Needs
Peak Need (7/17/18 Current (2/21/19)
Houising Assistance 626 19
Airfare 155 1
Medical 37 0
Counseling 77 0
Financial Assistance, Clothing 329 6
Legal Counseling n/a 14
Building/Home Repair n/a 23
Outstanding Unmet Needs n/a 16
Total duplicated Unmet Needs 1224 79
Total unduplicated Households n/a 68
Questions
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Lessons Learned in Virginia
Concurrent disasters
Virginia Hurricane Florence (DR-4401)
Incident Period: September 08, 2018 -September 21, 2018
Declared on October 15, 2018 for PA
Projected PA Grant Dollars: $51.6M
� Total PA Grants Dollars Obligated: $4M
▣ Virginia Tropical Storm Michael (DR-4411)◼ Incident Period: October 09,
2018 - October 16, 2018◼ Declared on December 18, 2018◼ Projected PA Grant Dollars:
$26.5M
� Total PA Grants Dollars Obligated: $1.1M
▣ SBA Disaster Declaration (VA-00077)◼ Designated Areas: Danville City,
Salem◼ Contiguous Areas: Pittsylvania,
Roanoke, Roanoke City◼ Loans awarded: $3.5M
Initial Damage Assessment (IDA)
▣ Field damage assessments conducted by local governments, state agencies, IHEs, and PNPs
▣ Focused on capturing damage information according to FEMA eligibility criteria
▣ Completed assessments provided to the State for analysis
▣ Information aggregated to determine potential pursuit of a Presidential Disaster Declaration
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Joint Preliminary Damage Assessment
▣ If severity and magnitude and/or per capita documented in IDA, a Joint PDA is requested
▣ Request includes any jurisdiction to be assessed
▣ The declaration designates which areas (e.g., county, parish, city, or Indian Tribal Government) are eligible to receive PA based on:
▣ County or city meets per capita of $3.78
▣ State meets per capita of $1.50
Per Capita
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Henry County Example
Henry Co. Gov’t Costs
EOC Staffing $5,000
Sheltering $2,000
Rented equipment
$1,500
EOC Meals $1,500
Total $10,000
Henry County Population (2010 Census)
Per Capita Indicator
Per Capita Threshold
State Threshold of $12M met?
54,151 $3.78 204,690.78 Yes
All Other Costs
VDOT $150,000
Patrick Henry Community College $20,000
Virginia State Police $20,000
Henry Volunteer Fire Department $5,000
Henry Co. Industrial Development Authority
$10,000
Total $205,000
Includes assistance for:◼ Debris removal ◼ Permanent restoration of
infrastructure◼ Certain emergency protective
measures
▣ Purpose: To help Local, State, and Tribal governments and certain private nonprofit organizations recover from a declared disaster
Public Assistance (PA) Program
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▣Cost▣Work
▣ Applicant ▣ Facility
General Program Eligibility
▣ State and Local government agencies
▣ Tribal organizations
▣ Private Non-Profits
▣ Others
Applicants
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▣ State Government Agencies◼ FEMA Definition: State and Territorial
governments, including the District of Columbia, American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, Puerto Rico, and the U.S. Virgin Islands, are eligible Applicants
Applicants
▣ Examples of State Agencies◼ Virginia Department of Emergency Management◼ Virginia Department of Transportation◼ Virginia Department of Behavioral Health and
Developmental Services◼ Virginia Department of Health◼ Virginia Department of Environmental Quality◼ Virginia National Guard◼ Virginia Alcohol Beverage Control Board Authority◼ Virginia Port Authority◼ College of William and Mary◼ Virginia Commonwealth University◼ Piedmont Virginia Community College
Applicants
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▣ Local Examples◼ Counties◼ Cities◼ Towns◼ Local public authorities◼ School districts◼ Councils of governments◼ Regional and interstate government entities, ◼ Agencies or instrumentalities of local government◼ State-recognized Tribes◼ Special districts established under State law
Applicants
▣ Local Examples◼ Louisa County
◼ Town of Mineral
◼ Town of Louisa
◼ Louisa County Water Authority
◼ Louisa County Industrial Development Authority
◼ James River Water Authority
Applicants
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▣ Private Non-profits
◼ Only certain PNPs are eligible Applicants. To be an eligible PNP Applicant, the PNP must show that it has:
◼ 501(c), (d), or (e) or documentation from the State substantiating it is a non-revenue producing, nonprofit entity organized or doing business under State law.
◼ By-laws/charter
◼ Examples: Volunteer Fire Departments, Private Schools, Electric Co-ops, VOADs
Applicants
Applicants
▪ Private Nonprofits
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Applicants
Applicants
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▣ Examples of PNPs
◼ Louisa Volunteer Fire
◼ Louisa County Rescue Squad
◼ Mineral Volunteer Fire Department
◼ Bumpass Volunteer Fire
◼ Lake Anna Rescue
◼ Holly Grove Volunteer Fire
◼ Holly Grove Volunteer Rescue
◼ Locust Creek Volunteer Fire
◼ Trevilians Volunteer Fire
◼ Zion Crossroads Volunteer Fire
◼ Bethany Christian Church
◼ Jefferson Area Board on Aging
◼ Louisa County Resource Center
◼ Jefferson Madison Regional Library
◼ Mineral Baptist Church
◼ Zion Crossroads United Methodist Church
◼ Fluvanna/Louisa Housing Foundation
◼ Piedmont Housing Alliance
◼ Louisa County Historical Society
◼ Brackett’s Farm
Applicants
Questions