Post on 25-Dec-2015
GRU Faculty GovernanceGRU Faculty Governance
TerminologyTerminology
General Faculty: all individuals holding full-time, ranked faculty appointments at GRU
University Assembly: meeting of the whole body of General Faculty at GRU
University Senate: the most important inter-collegiate body elected by the University Assembly
University Senate Executive Committee: the steering group for the University Senate
University Senate Delegates: the elected faculty representatives to the University Senate
Executive Chair of the University Senate: the President of the GRU
Chair of the Senate: elected by faculty College Governance: internal governance
structure at each of the Colleges and the Library
College GovernmentCollege Government
Issues related solely to one College usually will be handled by governance in that College.
Colleges elections for University Senate Reps & Internal College Governance
No officers may appointed by administration
College elects chair/other faculty governance leader(s) and University Senate Representatives
Each College governance must have representation for part-time professors at College level
University AssemblyUniversity Assembly
University Assembly will meet four times a year.
President Azziz is head of the faculty & Executive Chair of the University Senate.
Calling a meeting of the University Assembly: ◦ The President, Chair of University Senate, or majority
of the University Senate Representatives may call a meeting of the University Assembly.
University Assembly will vote as a body: ◦ Electing 4 at-large delegates & Officers◦ On all changes to the by-laws of the University
Senate ◦ On any academic or structural policies affecting more
than one College or the General Faculty◦ On any other matter that the University Senate
deems worthy of the attention of the University Assembly
University SenateUniversity Senate
The University Assembly will elect the 4 at-large members.
The number of delegates elected to the University Senate from each college will be based on the following:
◦ 1-20 faculty, one representative ◦ 20-99 faculty, two representatives ◦ 100-199 faculty, three representatives ◦ 200-299 faculty, four representatives ◦ 300-399 faculty, five representatives; etc
College delegates need to make sure that at least one of their delegates is in attendance at every University Senate meeting..
Libraries are treated as a College for purposes of shared governance, with an internal governance like other Colleges and appropriate representation on the University Senate
University SenateUniversity Senate
Undergraduate student government graduate student government, staff government, and the University Senate committee of part-time faculty members will each send one delegate, who will be ex-officio and non-voting.
Colleges with no primary appointment faculty would elect one delegate who will be ex-officio and non-voting
Dean, College of Allied Health
Dean, College of Allied Health
Dean, College of Dental Medicine
Dean, College of Dental Medicine
Dean, Hull College of Business
Dean, Hull College of Business
Dean, College of Nursing
Dean, College of Nursing
Dean, Pamplin College of A, H & SS
Dean, Pamplin College of A, H & SS
Dean, College of Education
Dean, College of Education
Dean, Medical College of Georgia
Dean, Medical College of Georgia
Dean, College of Graduate Studies
Dean, College of Graduate Studies
Fac Gov, College of Allied Health
Fac Gov, College of Allied Health
Fac Gov, Hull College of Business
Fac Gov, Hull College of Business
Fac Gov, College of Dental Medicine
Fac Gov, College of Dental Medicine
Fac Gov, College of Nursing
Fac Gov, College of Nursing
Fac Gov, Pamplin College of A, H, & SS
Fac Gov, Pamplin College of A, H, & SS
Fac Gov, College of Education
Fac Gov, College of Education
Fac Gov, Medical College of Georgia
Fac Gov, Medical College of Georgia
Fac Gov, College of Graduate Studies
Fac Gov, College of Graduate Studies
Senate Chair
University Senate
Delegates
Provost
VP for Academic &
Faculty Affairs
Provost
VP for Academic &
Faculty Affairs
President Azziz, Ex-Officio Chair of the Faculty
President Azziz, Ex-Officio Chair of the Faculty
Fac Gov, LibrariesFac Gov, Libraries
University Assembly (Mtg of
Whole Faculty)
Fac Gov, College of Science &
Mathematics
Fac Gov, College of Science &
Mathematics
Dean, College of Science &
Mathematics
Dean, College of Science &
Mathematics
College of Allied Health
College of Allied Health
Hull College of Business
Hull College of Business
College of Dental Medicine
College of Dental Medicine
College of Nursing
College of Nursing
College of EducationCollege of Education
Medical College of Georgia
Medical College of Georgia
College of Graduate Studies
College of Graduate Studies
Chair of SenateChair of Senate
University SenateUniversity Senate
2 reps2 reps
2 reps2 reps
2 reps2 reps
2 reps2 reps
3 reps3 reps
2 reps2 reps
6 reps6 reps
1 rep1 rep
4 at-large reps4 at-large reps
2 Rep(s) from Student Gov(s) (Grad/Undergrad) Non-voting
2 Rep(s) from Student Gov(s) (Grad/Undergrad) Non-voting
1 Rep from Staff Gov Non-voting
1 Rep from Staff Gov Non-voting
UniversityLibraries
UniversityLibraries
1 rep1 rep
College of Science & Mathematics
College of Science & Mathematics
Pamplin College of Arts, Humanities, and
Social Sciences
Pamplin College of Arts, Humanities, and
Social Sciences
2 rep2 rep
Executive Chair of SenateExecutive Chair of Senate
Structure of GRU UFS
University Senate Executive CommitteeUniversity Senate Executive Committee President of the University (ex-officio and non-
voting, except in the case of a tie) Provost (ex-officio and non-voting, except in the
case of a tie) Vice-President for Academic and Faculty Affairs
(ex-officio and non-voting, except in the case of a tie)
University Senate Past-chair (voting) University Senate Chair (voting) University Senate Vice-Chair (Chair-elect,
voting) Secretary-Treasurer (voting) Administrative assistant (non-voting)
The Executive Committee meets monthly to discuss issues of importance to the University and sets the dates agendas for the Senate Meetings
Chairs of university-wide committees may attend if interested or if there is committee business
ElectionsElections
• Election Procedures:
• Elections for officers and at-large positions are electronic, and will occur in April of each year.
• The Governance & Communications Committee will oversee the conduct & validation of secure elections.
• Each college may nominate up to to 12 candidates: 4 each for Vice-Chair/Secretary/Treasurer and at-large Senator
• Any individual faculty member may independently stand for election to any of these positions.
• Each nominee must submit 1. biosketch, 2. summary statement about qualifications < 250 words, 3. contact information, 4. photo.
• Alternates are the next highest votes in descending order• Tie votes-runoff election will be held within 2 weeks
DutiesDuties
Duties: Senators
Senators will represent the faculty at all Senate & Assembly meetings.
The executive Committee will assign a Senator to liaison with each of the UFS Committees to attend as ex-officio & non-voting to ensure communication between the senate and its committees
ElectionsElections
• Election Procedures-Senators
• Senators term of office is 2 years. Senators may hold their offices for 3 consecutive terms. After a 6 year period of service, the individual is ineligible for 1 year, before being able to serve again.
• Election & Rotation: Each year, half of the allotted Senators will rotate off and Senators will be elected by each College with of 2/4 Senators elected at-large.
• If a College has only 1 representative, the College will determine when the Senator will be elected to a 2 year term.
GRU UFS Committees: Executive Committee Curriculum & Academic Policies Promotion & Tenure Faculty Rights & Responsibilities Budget Advisory, Information Technology & University
Resources Faculty Development Governance & Communications Community Service Student Affairs Athletics Dipute Resolution & Grievance
Committee MembersCommittee Members
• Election Procedures-Committee Members
• Each College, including Colleges without primary appointment faculty will have the option to elect up to 2 members to serve on all committees except the Executive Committee.
• Committee members term of office is 2 years, or until a replacement is elected.
• Election & Rotation: Each year, half of the allotted Senators will rotate off and Senators will be elected/re-elected by each College.
• Committee members may be reelected for 3 consecutive terms. After a 6 year period of service, the individual is ineligible for 1 year, before being able to serve again.
Duties: CommitteesDuties: Committees
Duties-Committee Members
Members of each committee will elect a chair from among their members.
It is the Chair’s responsibility to provide monthly reports to the UFS Chair as well as an ‘end of the year’ report to the Senate.
It is routine for the Committee chair to give reports to the UFS at monthly meetings.
The UFS Chair may invite any committee chair to give a report to the senate/executive committee as needed.
The Chair shall announce meetings in advance for other senators to attend, if desired.
GRU UFS- The first Year: Working the ‘kinks’ out-> see amendment to UFS Bylaws Executive summary of UFS Meetings crafted by Chair and distributed
to Senators for dissemination to their College faculty to ensure transparency & facilitate communication of Senate activities to faculty
Addressed issues brought to UFS promptly-> typically at next meeting (Parking/security/IT/academic schedule/calendar)
GRU Showcase-> highlighting new/innovative programs& initiatives on campus
University Ombudsman & University Advocate positions are being utilized by faculty
Committees are active and productive New Faculty Orientation Outstanding Faculty Awards & Retiree recognition
GRU UFS-Moving Forward: Streamline process of updating website with meeting
agendas/minutes/times GRU ‘UFS 101; Introduction to the Senate for new
senators/committee members Master calendar for entire year to be presented at first UFS
Meeting Work to engage more faculty participation in Governance
GRU UFSGRU UFS