Post on 14-Apr-2022
1
REVISIED GRAND RAPIDS COMMUNITY COLLEGE
REGULAR BOARD OF TRUSTEES MEETING
MONDAY, NOVEMBER 16, 2015
BOARD CHAMBERS - 4:15 p.m.
ORDER OF BUSINESS
I. GENERAL BUSINESS
A. Call to Order
B. Introduction of Guests
C. Review and Approval of Agenda to include additions, deletions, or corrections.
D. Open Comments
Open comments in this section of the agenda are limited to comments
specifically related to today’s board agenda.
E. Special Order of Business (New Business)
Election of Secretary through June 30, 2016
Bond Authorizing Resolution – Lisa Freiburger
Domestic Partner Benefits – Lisa Freiburger
II. MONITORING REPORTS
F. Report (s)
Student Success Pathways – John Cowles & Eric Mullen
Finance Update – Lisa Freiburger to present.
III. UPDATES
G. Student Report – Brandon Sinclair to present.
H. Foundation Update – None at this time.
I. Board Chair Report
J. President’s Update
Supplier Diversity Report – Mansfield Matthewson to present.
K. Faculty Association Update
IV. COMMUNITY CONNECTIONS L. Communications to the Board
V. CONSENT ITEMS
These items will be adopted as a group without specific discussion. When approving the meeting
agenda, any board member may request that a consent agenda item be moved to the regular
agenda for discussion or questions. Recommended that the following items be approved as
presented:
M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &
Financial Transactions
Minutes from October 29, 2015 Regular Board Meeting & November 5, 2015
Special Board Meeting
VI. ACTION ITEMS
N. Purchases over $100,000
VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on
any matter.)
VIII. FINAL BOARD COMMENTS
IX. ADJOURNMENT
Next Meeting of the Board:
Monday, December 14, 2015, Board Retreat – Only if needed (TBA)
Monday, December 14, 2015, Regular Meeting, Board Library, 4:15 p.m.
2
3
GENERAL BUSINESS
A. Call to Order
B. Introduction of Guests
C. Review and Approval of Agenda to include additions, deletions, or corrections.
D. Open Comments
Open comments in this section of the agenda are limited to comments
specifically related to today’s board agenda.
E. Special Order of Business (New Business)
Election of Secretary through June 30, 2015
Bond Authorizing Resolution – Lisa Freiburger
Domestic Partner Benefits – Lisa Freiburger
4
MONITORING REPORTS
F. Report (s)
Student Success Pathways – John Cowles & Eric Mullen
Finance Update – Lisa Freiburger to present.
5
UPDATES
G. Student Report – Brandon Sinclair to present.
H. Foundation Update - None at this time.
I. Board Chair Update
J. President’s Update
Supplier Diversity Report – Mansfield Matthewson to present.
K. Faculty Association Update
December 2015 Event: Instrumental Ensembles Winter Concerts: Orchestra, Guitar Ensembles, Small String
Ensembles, Campus Band, Wind Ensemble, and other Small Ensembles
Date: Thursday, 12/3
Time: 7:30 p.m.
Location: St. Cecilia Music Center Royce Auditorium
Hosted by: Music Department
Admission: Adults $5.00; Students/Seniors $3.00
Event: Kent Philharmonic Orchestra Christmas Concert: Barber – Die Natali, Mozart – Sinfonia
Concertante, Soloists – Dylana Jensen, violin; Libor Ondras, viola
Date: Friday, 12/4
Time: 7:30 p.m.
Location: St. Cecilia Music Center Royce Auditorium
Hosted by: Music Department
Admission: Adults $10.00; Students/Seniors $5.00; Children 10 and under Free
Event: GRCC Music Department Choral Ensembles Concert
Date: Sunday, 12/6
Time: 3:00 p.m.
Location: St. Cecilia Music Center Royce Auditorium
Hosted by: Music Department
Admission: Adults $5.00; Students/Seniors $3.00
Event: GRCC Percussion Ensemble Recital
Date: Tuesday, 12/8
Time: 2:00 p.m.
Location: GRCC Music Center, Recital Hall, Room 200
Hosted by: Music Department
Admission: Free
Event: Fall Jazz Night: An evening of jazz presented by the GRCC Jazz Combos, and Jazz
Orchestra
Date: Tuesday, 12/8
Time: 7:30 p.m.
Location: GRCC Music Center, Recital Hall, Room 200
Hosted by: Music Department
Admission: Adults $5.00; Students/Seniors $3.00
Proceeds from this concert will benefit the Ray Gill Instrumental Jazz Scholarship
Event: Exam Cram
Date: Saturday, 12/12 & Sunday, 12/13
Time: 10:00 a.m. – 10:00 p.m. (each day)
Location: GRCC Library
Hosted by: GRCC Library and Academic Support
6
Event: Employee Holiday Breakfast
Date: Friday, 12/18
Time: 7:45-9:00 a.m.
Location: Ford Fieldhouse
Hosted by: HR/Staff Development
Event: Dogfight (a musical)
Date: Dec 3, 4, 5; 10, 11, 12; 17, 18, 19
Time: 8:00 p.m.
Location: Spectrum Theater
Hosted by: Actors' Theatre (www.atgr.org)
Ticket cost: $22 to $26
7
COMMUNITY CONNECTIONS
L. Communications to the Board – None at this time.
8
CONSENT ITEMS
M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,
& Financial Transactions
Minutes from October 29, 2015 Regular Board Meeting & November 5, 2015
Special Board Meeting
PERSONNEL REPORT
(Includes in-process transactions through 11-5-15)
Appointments
NAME DEPARTMENT EMPLOYEE GROUP
POSITION EFFECTIVE DATE
NOTES
Lisa Brown College
Advancement/ Foundation
Meet and Confer Database
Coordinator
10-19-15 New to College
John Forton
Athletics Faculty Head Golf Coach 10-26-15
New to College
Separations
NAME DEPARTMENT EMPLOYEE GROUP
POSITION EFFECTIVE DATE
NOTES
Joshua Ferguson Conference Services Meet and Confer
Assistant Banquet
Chef
10-30-15 Separation
CONGRATULATIONS ON YOUR NEW POSITION
Jennifer Kelly
From: Support Professional, Human Resources, Staff Development
To: Support Professional, Human Resources, Payroll
10-5-15
Jose Mora
From: Support Professional, Distance Learning
To: Support Professional, Enrollment Center
10-12-15
Myriah Williams
From: Support Professional, Testing Proctor, Academic Support & Tutoring Center
To: Support Professional, Business Department
10-12-15
Stephen Brozek
From: Computer Tech Level I
To: Application Packager
10-12-15
9
Financial Transactions M. Financial Transactions
(October 1 - 31, 2015)
1. Purchases $10,000-$100,000
a. General Fund
1) Purchase order issued to provide annual maintenance for Degree Works software.
Requestor: Michael Passer – Information Technology
Expenditure: $14,203.00
Disposition: Recurring Purchase
Supplier: Ellucian Company, L.P.
Malvern, PA
Bid: No, single source.
2) Purchase order issued to provide payment for GRCC pole line and duct system user
fee.
Requestor: Donovan Wallace – Information Technology
Expenditure: $16,926.09
Disposition: Recurring Purchase
Supplier: Grand Rapids City Treasurer
Grand Rapids, MI
Bid: No, single source.
3) Blanket purchase order issued to provide GRCC radio advertising with WGRD.
Requestor: Leah Nixon - Communications
Expenditure: $17,880.00
Disposition: New Purchase
Supplier: Townsquare Media
Chicago, IL
Bid: No, single source.
4) Blanket purchase order issued to provide annual subscription for student refund
management.
Requestor: Jane Mohr – Cashiers Office
Expenditure: $16,000.00
Disposition: Recurring Purchase
Supplier: Higher One, Inc.
New Haven, CT
Bid: No, single source.
10
b. Other Special Funds
1) Purchase order issued to provide lodging for Nations Cup participants (October 20-24,
2015).
Requestor: Mike Kidder - SICE
Expenditure: $13,112.00 (15-2359)
Disposition: New Purchase
Supplier: Courtyard by Marriott
Grand Rapids, MI
Source of Funds: Designated Fund
Bid: Yes, informally.
2) Purchase order issued to provide reimbursement for training, preparation and travel
expenses for subject matter expert.
Requestor: Julie Parks– Workforce Development
Expenditure: $13,349.30 (51-2271)
Disposition: New Purchase
Supplier: Foremost Insurance
Caledonia, MI
Source of Funds: Michigan New Jobs Training Grant
Bid: No, single source.
3) Purchase order issued to provide payment of invoice for Veteran Resource
Representative cost share.
Requestor: Tina Hoxie – Student Affairs
Expenditure: $14,593.00 (51-2559)
Disposition: New Purchase
Michigan College Access Network
Lansing, MI
Source of Funds: At Risk Grant
Bid: No, sole source
4) Purchase order issued to provide annual maintenance for Canon multifunction printer
software.
Requestor: Danelle Sedore - ePrint
Expenditure: $18,501.00 (14-2412, 42-2822)
Disposition: Recurring Purchase
Supplier: Canon Solutions America
Burlington, NJ
Source of Funds: Auxiliary Fund, Plant Fund
Bid: No, single source.
11
5) Purchase order issued to provide updates to point of sale RaiderCard machines for
EuroPay, MasterCard and Visa (EMV) compliance.
Requestor: Nate Hamilton – Information Technology
Expenditure: $28,084.00 (14-2359)
Disposition: New Purchase
Supplier: Blackboard, Inc.
Washington, DC
Source of Funds: Auxiliary Fund
Bid: No, single source.
6) Blanket purchase order change notice issued to provide desktop, laptop and tablet
computers. Order increased $70,000.00; from $400,000.00 to $470,000.00.
Requestor: Kurt Meinders – Information Technology
Expenditure: $70,000.00/$470,000.00 (42-2822)
Disposition: New Purchase
Supplier: Blackboard, Inc.
Washington, DC
Source of Funds: Plant Fund
Bid: No, single source.
. 2. Purchases over $100,000 (ACTION ITEMS)
a. General Fund
No purchases for October 2015.
b. Other Special Funds
No purchases for October 2015.
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined market.
Typically the product of market conditions such as: technology leadership, patent protection, limited or
exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as: leveraged
volume purchase contracts, standardization programs, OEM (original equipment manufacturer)
parts/service, just in time delivery requirements, etc.
12
13
14
15
16
17
18
19
GRAND RAPIDS COMMUNITY COLLEGE 2012 BOND PROJECT FUND CASH AND INVESTMENT
SUMMARY
AS OF OCTOBER 31, 2015
Cash Accounts Ending Balance
MILAF+ Max Class 1,001,947.18
Total Cash $ 1,001,947.18
Commercial Paper
Commercial Paper - JP Morgan Securities LLC 498,500.00
498,500.00
Total Investments $ 498,500.00
Total Cash & Investments $ 1,500,447.18
20
21
22
ACTION ITEMS
N. Purchasing Items over $100,000
a. General Fund
No purchases for October 2015.
b. Other Special Funds
No purchases for October 2015.