Malvina Artheau malvina.artheau@science-animation.orgScience Animation http://science-animation.tumblr.com

Getting started with online collaborative

toolsCo-authors : Malvina Artheau & Audrey Bardon

Malvina Artheau malvina.artheau@science-animation.org

Getting started with online collaborative tools

>Cooperation or collaboration ?

>Advantages and vigilance points

>Some good practice

>Take a good start

>Workflow

>The right not to collaborate

>Adding the distance factor

>The tools: examples and trial

Malvina Artheau malvina.artheau@science-animation.org

Cooperation or collaboration?

Cooperate

« to achieve a common goal »

> Build together a collective piece of work

Collaborate

« work together »

> Team work built around a project

Malvina Artheau malvina.artheau@science-animation.org

Cooperation or collaboration?

Hum…

Malvina Artheau malvina.artheau@science-animation.org

Cooperation or collaboration?1 2

Malvina Artheau malvina.artheau@science-animation.org

Cooperation or collaboration?Situation 1 Situation 2

Objective Common

Tasks Independent tasks Shared tasks

Actors are autonomous in achieving their respective task

Interdependency on all tasks

Objective is reach by adding individual tasks

Objective is reached through an continuous and iterative process

Mains decisions At the beginning All through the project

By coordination person By all actors

Final responsibility

Coordination person Shared

Responsibility on given task

Individual Shared

End of project Individual work is easily identified

Individual work is hardly identified

Malvina Artheau malvina.artheau@science-animation.org

Collaboration : Avantages and vigilance points

>Result is more than the sum of its parts >Responsiveness>Adaptability>Skills improvement of participants>Time saving at the end of project

>Beginning of project slow>Time consuming at the start>Be convince / Trustful >Misunderstandings > Conflicts > « Parasites »

!

Malvina Artheau malvina.artheau@science-animation.org

Take a good start

> Create a pleasant, friendly space (physical or virtual space or both) for the group to interact

> Develop a shared comprehension between all participants

> Explicitly agree on work processes

Source : Eugene Eric Kim CC by 3.0

Malvina Artheau malvina.artheau@science-animation.org

Some good practices

>Start from existing habits/uses>Start simple – few tools>Add tools when needed >Agree on tools all together>Define the « rules » together>Take the time to do some « gardening »>Don’t hesitate to experiment>Don’t hesitate to abandon a tool

Source : « Introduction au travail collaboratif en ligne » CC by SA Lilian Ricaud

Malvina Artheau malvina.artheau@science-animation.org

WorkflowCOMMUNICATION COORDINATION

PRODUCTION

Share informationTalkKnow each otherTrust each other

Identify everyone's role Have a good idea of the project progress /deadlinesHave a good project overviewBe notified of new elements

Common documentsCommon objects/machinesCommon eventsCommons tools

Source : adapted from « Guide pratique du travail collaboratif » p13 - Alexandre Piquet -Service Internet et Expression Multimédia de la Ville de Brest – CC by NC ND

Malvina Artheau malvina.artheau@science-animation.org

The right not to collaborate!

> Time (especially at the beginning)> Time (at the end if the project is stuck)> When you don’t trust your partners > If you don’t want to make concessions > Not enough motivation of the project> Personal need to have your contribution clearly attributed> …

Malvina Artheau malvina.artheau@science-animation.org

Adding the distance factor

>Cultural richness>New opportunities>Improve your network>New skills

>Few IRL meetings>Drawing back from the project>Being dependent of digital tools>Fewer opportunities for informal communication> e-mails overflow

!

Malvina Artheau malvina.artheau@science-animation.org

Adding the distance factor

!

Source : « Introduction au travail collaboratif en ligne » CC by SA Lilian Ricaud

Malvina Artheau malvina.artheau@science-animation.org

The tools

Malvina Artheau malvina.artheau@science-animation.org

Type of tools

Sources : from « Trèfle fonctionnel » de Gilles Balmisse, 2005And from Gilles Le Page, 2004

COMMUNICATION COORDINATION

PRODUCTION

Google agendaDoodle – FramadateT

Drop boxSlideshareSite web - blog

Instant messagingSkype – HangOut – FirefoxHelloEmailPhone and Conf call

Professional networks

Collaborative boardsMindMapsProject management toolsT

FramapadGoogle documents

Google driveGoogle siteBasecamp

Malvina Artheau malvina.artheau@science-animation.org

ToolsProject management

> Asana> Trello> Freedcamp

Malvina Artheau malvina.artheau@science-animation.org

Toolse-mail : the first tool

A few good practices to avoid :

/

For yourself and others

Malvina Artheau malvina.artheau@science-animation.org

Toolse-mail : a few good practices

> Respect recipients time (YOU are the sender : YOU should take the time)> Celebrate clarity> Open ended questions "How can I help?" VS "Can I help best by a) calling b) visiting or c) staying right out of it?!"

> Slash Surplus cc's > Not enough motivation of the project> Personal need to have your contribution clearly attributed> …

http://emailcharter.org/

Malvina Artheau malvina.artheau@science-animation.org

ToolsCollaborative writing

Shared text editors:> Google docs> Zoho

http://www.google.com/docs/about/

Malvina Artheau malvina.artheau@science-animation.org

ToolsCollaborative writing

Real time text editors:> Framapad> Etherpad> Hackpad> Piratepad

https://framapad.org/

Malvina Artheau malvina.artheau@science-animation.org

ToolsDiscussion groups

Writing> Facebook group> Google groups

https://groups.google.com/forum/?hl=fr#!overview

Visio> Skype> Google Hangout> Firefox Hello

https://groups.google.com/forum/?hl=fr#!overview

Malvina Artheau malvina.artheau@science-animation.org

ToolsMind maps

> Mindmeister> Bubbl.us

https://www.mindmeister.com/fr

Malvina Artheau malvina.artheau@science-animation.org

ToolsSurvey and scheduling

> Doodle> Framadate

http://doodle.com/fr/

Malvina Artheau malvina.artheau@science-animation.org

ToolsSurvey and scheduling

> Doodle > Framadate

http://doodle.com/fr/

Malvina Artheau malvina.artheau@science-animation.org

ToolsWalls for ideas or resources

> RealTimeBoards> Scrumblr> Wallwisher> Lino> Padlet

https://mural.ly

Malvina Artheau malvina.artheau@science-animation.org

Some of the resources used for this presentation

> (EN)Eugene Eric Kim – web site about “improving collaborative literacy” http://fasterthan20.com/

> (EN) Email charter http://emailcharter.org/

> (FR) Gilles Lepage - Apprentissage collaboratif web 2.0 (FR) – Gilles Lepage http://fr.slideshare.net/lepagegilles/apprentissage-collaboratif-web20

> (FR) Lilian Ricaud – Blog on an ecosystem approach of cooperation http://www.lilianricaud.com/travail-en-reseau/ressources/travail-cooperatif-outils-usages-animation/introduction-au-travail-collaboratif-en-ligne/

> (FR) Alexandre Piquet – Guide pratique du travail collaboratif - Service Internet et Expression Multimédia de la Ville de Brest http://www.a-brest.net/IMG/pdf/Guide_pratique_du_travail_collaboratif.pdf

Malvina Artheau malvina.artheau@science-animation.orgScience Animation http://science-animation.tumblr.com

Let’s go and collaborate …