From Cradle to Grave: Procurement is Just the Beginning

From Cradle to Grave: Procurement is Just the BeginningBy Ricardo Zavala, CTCM, MPA08.23.21 Virtual Forum nigp.org

Complete Cycle

• Scope of Work, Specifications, Weights, Qualifications

• Solicitation (RFP, RFA, IFB, RFQ)• Preproposal/Bid Conference• Q&A, Addendums, POC• SMBR• Non Responsive/Protests• Evaluation/Big Tab/Scoring Committee• RCA

• Negotiations/Award/Contract/File Mgt• Post Award conference• Deliverables/Performance Measures• Supplier Meetings• Desk Audits• Invoices/Back Up Documentation• Change Orders• Formal Onsite Fiscal/Program/Admin

Monitoring/Risk• Correction Action Plans/Findings• Closeout/Punch Lists

2 | NIGP FORUM 2021 nigp.org

Procurement

• Scope of Work, Specifications, Weights, Qualifications Solicitation (RFP, RFA, IFB, RFQ)

• Preproposal/Bid Conference, Q&A, Addendums, POC SMBR

• Non responsive, Protests Evaluation/Big Tab/Scoring Committee, RCA

• Negotiations/Award/Contract/File Mgt

Procurement/Contract Manager

• Formal Authority• Accountability• Communication• Teamwork

Terms & ConditionsPersonnel

Scope of WorkCompensation

Invoices/PaymentLength Term

WagesAudits

Change RequestsReports

SubsTermination/Dispute Resolution

Contract Management• Post Award Conference• Deliverables/Performance Measures• Vendor Meetings• Desk Audits• Invoices/Back Up Documentation• Change Orders• Formal Onsite Fiscal/Program/Admin Monitoring/Risk• Correction Action Plans/Findings• Closeout/Punch Lists

Key Elements

• Change Requests• Performance Evaluations• Measures• Audits/Monitoring• Invoices/Payment

Sample

• Changes• Backup docs• Met Performance Measures• Audit Findings• Met Corrective Action Plans

Invoices

Contract Closeout Checklist

• Final Billing• Punch List• Product met • Scope of Work• Accountability

“When we procure, we not only get the best deal for our citizens, but we purchase & establish a contract which we are obligated to ensure we get what even the littlest citizens are paying for.”

Ricardo Zavala, CTCM, MPAContract Manager Supervisor for Purchasing City of AustinRicardo.Zavala2@austintexas.gov

“Questions?

From Cradle to Grave: Procurement is Just the Beginning

Documents

Transcript of From Cradle to Grave: Procurement is Just the Beginning

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