Project Scope Management

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Scope Management Overview• Introduction• Knowledge Area Overview• Process Overview• Essential Essentials• Review• Take Action

• Study, listen, watch• Self-Assessment

Integration

Know, Use, and Follow the Framework• Pattern

• The PM StudyCoach™ • PMBOK® Guide

• Use the framework to anchor your understanding

Establish PMP Exam Study Routine• Establish a structure• May be different for each

student• Free of distractions• Find a location and routine

that works for you• Don’t be discouraged

Focus on Scope Management

Learn one PMBOK® Guide process per day

Review your PMP® Exam Prep Book

Scope Management Overview

Scope Management ProcessesPlan Scope Management• Create a plan for how scope will be defined,

validated, and controlledCollect Requirements• Determine, document and manage

stakeholder needs and requirements

Scope Management ProcessesDefine Scope• Develop a detailed description of the project

and productCreate WBS• Subdivide deliverables into smaller, more

manageable components

Project Management Proverb

Correct deliverables on wrong projects

are just as wrong as wrong deliverables

on right projects

Scope Management ProcessesValidate Scope• Formalize acceptance of the completed

project deliverablesControl Scope• Monitor status of project and product scope

and manage any changes

Essential Essentials

Key Concepts

Scope Related Documents

Tools and Techniques

Scope• Lays foundation via its 4

planning processes• Produce

• Scope statement, WBS & WBS dictionary

• Comprise scope baseline• Need to deliver the scope

that was agreed upon

• Team needs a clear understanding of the work

• Documentation is key• Acceptance of documents

via sign-offs• Changes must follow clear

change control procedures

Scope

Work Breakdown Structure (WBS)

A hierarchical decomposition of the total scope of work to be carried out

by the project team to accomplish the project objectives and create the

required deliverables.This definition was taken from the Glossary of the PMBOK® Guide– Fifth Edition, Project Management Institute, Inc., 2013.

WBS vs. DecompositionWBS• Result or output• Goes hand in hand

with decomposition• Need decomposition

to create a WBS

Decomposition• Technique• Divide and subdivide

the project scope & deliverables into smaller, more parts

Essential Essentials: Key Concepts• WBS• Decomposition• WBS dictionary• 100% Rule• Other BS• Work Package

• Collect Requirements vs. Define Scope

• Requirement• Scope• Project Scope

Essential Essentials: Key Concepts

Essential Essentials: Key Concepts

Accepted Deliverable

Validate Scope

Verified Deliverable

Control Quality

Validate Scope vs. Control QualityValidate Scope• Project Scope

Mgmt.• Acceptance of

deliverables• Customer/sponsor

Control Quality• Project Quality

Mgmt.• Correctness of

deliverables• Quality control dept.

Validate Scope vs. Control Quality• Control Quality usually

precedes Validate Scope• Validated deliverables:

Control Quality (Output) & Validate Scope (Input)

• Accepted deliverables• Part of Monitor & Control• May result change requests

Essential Essentials: Key Concepts

Belief or expectation Limiting factor

Competing Project Constraints• Triple constraint• No one agreed what or

how many• If you make a change in

one area of a project, it affects another area

• Competing project constraints

Competing Project Constraints• Team skills affects quality• Quality affects cost• Budget cut impacts HR• Unskilled resource

impacts schedule• Schedule cut lowers

budget but affects costs and resources

Essential Essentials: Scope Documents• Project scope statement• Scope baseline• Scope management plan• Requirements

• Rqmts. mgmt. plan• Rqmts. traceability matrix• Rqmts. documentation

Essential Essentials: Scope T&Ts• Decomposition• Expert judgment• Benchmarking• Group decision techniques• Inspection• Focus groups• Variance analysis

The PM PrepCast™ • Watch Scope lessons in

The PM PrepCast™• Scope processes• Inputs and outputs• Tools and techniques

Review• Importance of scope• Scope management plan• WBS• Work packages• Bottom-up estimates

Take Action: Study!• Read chapters on scope• Student Tips for Building a

WBS by Kay Wais • Take Self-Assessment and

answer sample exam questions

Take Action: Go Beyond!• Work Breakdown Structure

• PMO Podcast™: Ep. 55• Controlling Chaos Podcast™: Ep. 09

• Ethics: • PM Podcast™: Ep. 169

Take Action: Go Beyond!• PM PrepCast™: Finding

the Best Answers to Sample Questions

• T&T: Collect Requirements

Take Action: Go Beyond!• Sign up for free sample

exam questions and free PM exam simulator

• PMP Sample Questions• CAPM Sample Questions• Join your local PMI®

chapter• Find a study buddy

Take Action: Go Beyond!• Review the 15 sample

questions• Count on questions that

seem impossible & difficult• Do not fear the ‘wild’

question• Attack it with logic and

what you know!

Take Action: Take a Break!• Take a day off every week

from your studies• Recharge your batteries • Not the110 meter hurdle;

it’s a 47 km. marathon• This is just the warm-up• Maybe Saturday or any

other day

Before we go a PMP® Exam Quick Tip• Read the full question• Read the full answer• Mark for review• Refer to your ‘brain dump’ • Your first choice is

normally correct

“It’s not enough that we do our best; sometimes we have to do what’s required.”

- Winston Churchill

Watch this lesson for free on YouTube:

http://youtu.be/iHu0RyePLIM?list=PLhiEX99Qp66ylwadetisOpm-aY-1gGLt7