C-Form Registration Foreigner’s Regional Registration Officer , FRRO - Goa.

Presented by

National Informatics Centre Bureau of Immigration

>> For safeguarding national security concerns with the increased threat of

international crime and global terrorism Ministry of Home Affairs (MHA) and Ministry of External Affairs (MEA) with the technical support of National Informatics Centre (NIC) decided to implement Immigration, Visa, Foreigner's Registration & Tracking (IVFRT) system in order to facilitate legitimate travelers without compromising national security, individual rights and privacy concerns. >> Against the above background, the MHA has undertaken the Mission Mode Project involving Immigration, Visa and Foreigners Registration and Tracking (IVFRT) based around the core values of security, facilitation, and enablement. >> C-Form, coming under IVFRT MMP has an important role in collecting information of all foreigners travelling to India. >> Responsibility of National Informatics Centre (NIC) is only for providing technical support to Bureau of Immigration (BoI) and Ministry of Home Affairs (MHA) under IVFRT MMP.

PROJECT BACKGROUND

PROJECT BACKGROUND

• Traveller visiting India and reporting to FRROs/ FROs

• FRROs/ FROs officers dealing with the foreigners

• Hotels/ Guest houses/ Institutes etc.

• MHA and security agencies in tracking the foreigner

• Standard application form for all services

• 24X7 availability of registration/ extension etc. forms

• Sharing real time data of foreigner with agencies

• Efficient tracking mechanism

• Computerized central database about foreigners

• To enhance experience of inbound and outbound travelers

• To create an efficient service delivery pattern

• To enhance current foreigner tracking mechanism

• Integration of all agencies, MHA/ FRROs/ FROs/ Hotels etc.

Purpose Benefits Stakeholders

Objectives

Introduction to C- Form

Process Flow Diagram

Online C- Form (Hotelier Registration)

Online C- Form (Foreigner Registration at Hotels)

Hotel / Dharamshala etc. Internet

FRRO, Goa

WORKFLOW DIAGRAM

Online public servers

FORM–C

>> It is devised by BoI, Ministry of Home Affairs under IVFRT MMP and a mandatory function as per registration of foreigners rules 1932, 1992 & 2010.

>> The movement of every foreigner at each Hotel/Guest houses/Home stay etc. has to be recorded through C-Form by one time registration.

INTRODUCTION

FORM–C

>> It is a centralized online system for Hotel, Dharmashala, Individual

House, Home Stays, University, Hospital, Educational Institute, Others for furnishing foreigner’s details.

>> This will help to trace the movement of foreigner and creating a unique case file for each foreigner in a central system.

>> The FRRO / FRO has the authority to check the stay of the foreigners at hotels and if any discrepancies found with respect to registration etc., penal action can be taken as per the rules.

INTRODUCTION

2 Stages

Stage 1 : Hoteliers Registration (One time process)

Stage 2 : C-FORM submission

C-FORM PROCESS

Stage 1 : Hoteliers Registration

(One time process)

1. All the Managers/Owners of Hotels should see that their firm is registered on-line with FRO/FRRO for accommodating a foreigner at their hotel.

For this, they should register themselves with FRO/FRRO by online mode using the URL : http://boi.gov.in

2. During registration, hoteliers can choose their own Username and Password.

* Username and Password will be activated only after they are

approved by the FRO/FRRO.

STAGE 1 : HOTELIER REGISTRATION

3. They should ensure that their registration with FRO/FRRO got approved by the concerned FRO/FRRO.

4. This is the one time job by every owners of hotel, home stay , dharmashala, hospital, institute etc. .

STAGE 1 : HOTELIER REGISTRATION

Visit the site for user registration

http://boi.gov.in

Registration and Visa Extension

C- Form

Sign Up (Register)

STAGE 1 : HOTELIER REGISTRATION

STAGE 1 : HOTELIER REGISTRATION

http://boi.gov.in REGISTRATION & VISA EXTENSION

STAGE 1 : HOTELIER REGISTRATION

Form C

Sign Up (Register)

STAGE 1 : HOTELIER REGISTRATION

STAGE 1 : HOTELIER REGISTRATION

Sign Up (Registration)

User ID Password

STAGE 1 : HOTELIER REGISTRATION

STAGE 1 : HOTELIER REGISTRATION

STAGE 1 : HOTELIER REGISTRATION

>> Once the registration is approved by the FRRO, the login details will become active and hoteliers can login to the system for C - Form submission.

Stage 2 : C-FORM Submission

>> Online mode of submission of C- Form is mandatory.

>> Must be submitted within 24 hours of the arrival of foreigner(s).

STAGE 2 : C-FORM SUBMISSION

>> Online submission can be done using the URL : http://boi.gov.in >> Hoteliers can use approved User Ids and Passwords to login to the system for C-Form submission.

STAGE 2 : C-FORM SUBMISSION

STAGE 2 : C-FORM SUBMISSION

Enter User ID & Password

Type the text in the image here

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Form C (Add/Edit/Individual Print)

STAGE 2 : C-FORM SUBMISSION >> Option 1 : Add/Edit/Individual Print

Photo Max. Size : 50KB

Format : JPG

STAGE 2 : C-FORM SUBMISSION >> Option 1 : Add/Edit/Individual Print

STAGE 2 : C-FORM SUBMISSION >> Option 1 : Add/Edit/Individual Print

Permanent Saving

Partial/Temporary Data Saving

STAGE 2 : C-FORM SUBMISSION >> Option 1 : Add/Edit/Individual Print

>> If complete information of the foreigner is not available at a stretch, partial filling up the form is possible and can be edited/ completed later. But registration is compulsory. >> Partially/Temporary saved records will appear in the “Pending Temporary Saved Data” option of the main user. The values in these records can be modified later. >> Once the details are permanently saved using the “Save and Continue” option , it will be considered as final submission hence further modifications are not possible.

Applicant ID

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STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Print Form C (Bulk Print)

STAGE 2 : C-FORM SUBMISSION >> Option 2 : Print Form C (Bulk Print)

Mention From and To date

STAGE 2 : C-FORM SUBMISSION >> Option 2 : Print Form C (Bulk Print)

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Print Form C (Bulk Print) - Subordinate

STAGE 2 : C-FORM SUBMISSION

>> A main user can create further user ids in the system for easiness of date feeding and these user ids are called “Subordinate User Ids” >> Subordinate User Ids are internal to the organization and they doesn’t need approval from FRRO for activation.

Mention From date, To date and subordinate’s

user id

STAGE 2 : C-FORM SUBMISSION >> Option 3 : Print Form C (Bulk Print) - Subordinate

Applications submitted by the subordinate users

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Generate Summary (Form C Feeding Date)

STAGE 2 : C-FORM SUBMISSION >> Option 4 : Generate Summary (Form C Feeding Date)

Mention From date and To date

STAGE 2 : C-FORM SUBMISSION >> Option 4 : Generate Summary (Form C Feeding Date)

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Generate Summary (Form C Feeding Date) by subordinate

Mention From date, To date and subordinate’s

user id

STAGE 2 : C-FORM SUBMISSION >> Option 5: Generate Summary - Subordinate

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Edit Own User Profile

STAGE 2 : C-FORM SUBMISSION >> Option 6 : Edit Own User Profile

User Id cannot be changed !!

STAGE 2 : C-FORM SUBMISSION >> Option 6 : Edit Own User Profile

Click on Submit button to save profile

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Add/Edit Users for Subordinate

STAGE 2 : C-FORM SUBMISSION >> Option 7 : Add/Edit Users for Subordinate

Click on User ID to change the details

Click on ADD USER to add new users

STAGE 2 : C-FORM SUBMISSION >> Option 7 : Add/Edit Users for Subordinate

>> Entries made by the subordinate users must be approved by the main user for submission.

>> Entries made by the subordinate users will appear in the option “Pending Temporary Saved Data” of the main user.

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Change Password

STAGE 2 : C-FORM SUBMISSION >> Option 8 :Change Password

Enter Old and New passwords to update

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Pending Temporary Saved Data

STAGE 2 : C-FORM SUBMISSION >> Option 9 :Pending temporary saved data

Click on the Application Id to recall the record for updation

and for permanent saving

STAGE 2 : C-FORM SUBMISSION >> Option 9 :Pending temporary saved data

STAGE 2 : C-FORM SUBMISSION >> Option 9 :Pending temporary saved data

STAGE 2 : C-FORM SUBMISSION >> Option 9 :Pending temporary saved data

Click for Permanent Save Click for Permanent Deletion

STAGE 2 : C-FORM SUBMISSION

• Form C (Add/Edit/Individual Print)

• Print Form C (Bulk Print)

• Print Form C (Bulk Print) - Subordinate

Generate Summary (Arrival Date)

Summary of all foreigner’s arrived during said period

STAGE 2 : C-FORM SUBMISSION >> Option 10 : Generate Summary (Arrival Date)

Report will be shown as below.

STAGE 2 : C-FORM SUBMISSION >> Option 10 : Generate Summary (Arrival Date)

Presented By

State Coordinator & Team IVFRT Division, National Informatics Centre, Goa

Thanks ...