Food Distribution 101:

USDA FOODS

Overview

Laura Walter, MPH, RD Mary Beth Flowers, SNS Food Distribution Division Food & Nutrition Service SNA State Agency Meeting December 2012

• USDA Foods Program Basics

• The Benefits of Using USDA Foods

• Making Ordering Decisions

• What are we doing to help States and

schools?

Agenda

USDA

Foods

Program

Basics

FNS Food and Nutrition Service Food Distribution Division Assist in order planning for USDA Foods Order Fulfillment, Customer service, Policy, Training, National Processing

Agricultural Marketing Service Assist in order planning for USDA Foods Procurement Poultry, Livestock, F & V Accounts Payable for all purchases

Farm Service Agency Assist in order planning for USDA Foods Procurement Dairy, Grains, Oil, Nuts

AMS

FSA

USDA Foods Program Basics

Dual Mission

Alleviate Hunger

Support Agriculture

USDA Foods Program Basics

• Schools and Institutions • National School Lunch Program - NSLP

• Child and Adult Care Feeding Program - CACFP

• Summer Food Service Program – SFSP

• Household Feeding • The Emergency Food Assistance Program - TEFAP

• Commodity Supplemental Food Program - CSFP

• Food Distribution Program on Indian Reservations –

FDPIR

• Other • Disaster Feeding – DF

Food Distribution Division

USDA Foods Program Basics

USDA Foods: Year in Review

Child Nutrition Programs

62%

TEFAP 27%

CSFP 8%

FDPIR 3% Disasters<1%

Program USDA Foods $ CNP $1,256,545,003 TEFAP $543,901,223 CSFP $157,547,443 FDPIR $56,209,016 Disasters $920,057 TOTAL $2,015,122,742

Estimated FY12 Total Purchases

8

How much USDA Foods Entitlement?

Per meal rate published in Federal Register Annual lunch claims X per meal rate =

State Entitlement State allocates entitlement by district Prior year district meals X per meal rate =

Planned Assistance Level (PAL)

• Regulation resource: http://ecfr.gpoaccess.gov

Title 7: Agriculture, § 250.13 Distribution and control of

donated foods.

USDA Foods Program Basics

Types of USDA Foods Available

• Direct Delivered

• Bulk for Further Processing

• DoD Fresh Fruits & Vegetable Program

USDA Foods Program Basics

Choice: USDA Purchases by Food Type

10

FY 11 Child Nutrition Programs

(includes entitlement and bonus)

Fruits & Veg 24%

Beef, Fish, & Pork 29%

Poultry 24%

Dairy 19%

Grains 3% Other 1%

Fruit &Veg

Beef, Fish, & Pork

Poultry

Dairy

Grains

Other

http://www.fns.usda.gov/fdd/foods/foods_available.htm

Which USDA Food can I order?

The Benefits

of using

USDA Foods

The Benefits of using USDA Foods

• 100% American Grown

• Healthy Choices

• Support School Menus

• Safe

• Convenient

• Good Value

More Whole Grains • Whole-grain pastas

• Whole-grain tortillas

• Whole-grain pancakes

• Rolled Oats

• Brown rice, reg & quick

• Dry kernel corn for further processing

• Whole Wheat Flour

Supporting Dietary Guidelines

More Fruits and Vegetables • Canned fruits and vegetables

• Frozen fruits and vegetables

• Fresh produce

• Dried fruits and nuts

Reducing Sodium • Lower sodium processed cheese

• Low sodium canned vegetables •No salt added corn and tomatoes

• No salt added frozen vegetables

• Reduced sodium chicken fajita

• Reduced sodium turkey taco filling

Coming soon! Lower sodium ham

Improved Nutritional Quality & Choice

Reducing Added Sugars • Unsweetened applesauce

• Only extra light syrup for

canned fruits

• Extra light syrup

• Extra light sucrose

Lower in Fat • Fat-free potato wedges

• Low-fat bakery mix

• Reduced-fat cheeses • No added trans fats

Lean Meats • 96-97% lean ham

• 95% lean turkey ham

• 95% lean beef patties

Improved Nutritional Quality & Choice

Making

Ordering

Decisions

18

State Decisions:

• Ordering history • Product demand • Questionnaires & surveys • Nutrition advisory groups • Informal input from Schools

District Decisions:

• Their menus • Storage capacity • Distribution methods • Fees • District size • Buying group/co-op

USDA Foods Ordering Decisions

19

USDA Foods Ordering Decisions

Calculate Annual Usage

• Production Records

• Distributor Velocity/Usage Reports

Compare

• Prices: Include processing,

distribution and administrative costs.

• Nutrient profiles

Evaluate how USDA Foods can Complement

20

Consider

• Menus • USDA Food Inventory Levels • Student acceptability • Food safety • Labor costs

Use available resources:

• ACDA Recipient Agency Processing Handbook

• School Nutrition Association Supply Chain Toolkit

• NFSMI: Procurement Training

USDA Foods Ordering Decisions

Evaluate how USDA Foods can Complement

USDA Foods Processing

• What is your capacity? • What are your constraints? • What is your distribution model? • What value pass-through systems have

you approved? • Have you talked with other SDAs? • Have you solicited input from your SFAs?

USDA Foods Ordering Decisions

USDA Foods Processing

• Menu Continuity • Food Safety • Labor/Training issues

USDA Foods Ordering Decisions

• Distribution/Storage • Compare Bid Prices with USDA Food Value

• Processing fees • Distribution costs • Administrative costs

• Consider existing USDA Food Inventory Level • Processing Resources:

• Recipient Agency Processing Handbook • American Commodity Distribution Association • SNA ANC Processing Education Sessions

USDA Foods Ordering Decisions

USDA Foods Processing

24

Talk to:

• Your SFAs

• Colleagues

Actively participate :

• State SNA Conference

• Solicit feedback from your SFAs

• Start a nutrition advisory group

• Dialog with your school districts

USDA Foods Ordering Decisions

What are we doing

to help States and

schools?

USDA Foods Program

Improvements:

• Procurement /Ordering Changes Shorter timeframes

• Providing Choice & Flexibility Variety/packaging More ordering opportunities

USDA Foods Program

Improvements:

• Communication/Information Access Fact sheets updated Encouraging and sharing Best Practices USDA Foods Toolkit resources Training/Webinars

28

Contact us:

USDAFoods@fns.usda.gov

Check out our website:

www.fns.usda.gov/USDAFoods

Additional resources:

www.schoolnutrition.org

www.commodityfoods.org

Questions?