Faculty Evaluation Committee Workshop

Overview

• Evaluation Timeline• Portfolio as a Whole • Portfolio Organization

– Teaching– Service (Students, College, Community,

Profession)– Scholarship

• Letters of Evaluation

Evaluation Timeline

• Dean’s Office notifies candidates prior to mid-term of Spring Semester preceding evaluation

• Within 2 weeks, candidates must notify Dean’s Office of names of 3 letter writers

• Letters and the portfolio must be in the Dean’s Office on the first Monday of the term in which the review takes place.

• *If your letter will be late—please notify the Chair of FEC--so FEC can plan accordingly

Evaluation ScheduleTenure-track faculty:• Reviewed in 2nd year, 4th year, and 6th year (candidates for

tenure)• Reviews occur in fall semester

Candidates for promotion to full professor:• Reviews occur in winter session

Non-tenure-track faculty:• Reviewed in the 2nd year and then every 3 years thereafter

(unless FEC requests interim reviews)• Reviews occur in spring semester• Reviewed based upon teaching AND one of the two (service

or scholarship)—to be determined by his/her Dept. Chair and the Dean

The Portfolio: Size Doesn’t Always Matter!

Dude… Associate Professor

is IN THE BAG!

Portfolio as a WholeThe Portfolio is reviewed by: • FEC (6 faculty members from various disciplines)• Academic Dean• President• Board of Trustees’ Academic and Student Affairs Committee Tips:• Consult The Faculty Handbook (Chapter 5, under Faculty

Resources, College Home Page). Library faculty reviewed according to slightly different criteria.

• Work closely with your faculty mentor• Ask to review a model successful portfolioSuggestions for Organization:• Use a 3-ring binder• Include tabbed divider pages for each section• Double-sided pages ok; avoid plastic sheets• Do not include portfolios from the previous evaluations

Portfolio Organization

Sections:Table of ContentsPreface/Introductory materialsTeachingServiceScholarshipAppendix (optional)

Portfolio OrganizationTip: Keep these materials on file an ongoing basis.

Preface:

-- previous evaluation letters from FEC and the Dean of the Faculty

-- current curriculum vitae-- statement of accomplishments and

plans-- statements of annual goals and

assessments

Portfolio OrganizationTip: Keep these materials on file an ongoing basis.

Teaching: --statement of teaching philosophy--student evaluations since the last evaluation (hard-

copies of individual student evaluations in Appendix and course summaries in Teaching Section)

--an assessment of--and reflection on--the student evaluations: by course; *including an examination of patterns across all courses

--teaching strategies suggested by assessment of student evaluations

--representative syllabi, assignments, exams, lab activities, or other supporting materials

Portfolio OrganizationTip: Keep these materials on file an ongoing basis.

Service:-- evidence and assessment of service to the

students, the College, the profession, and the community (including letters, if appropriate). See Faculty Handbook.

Portfolio OrganizationTip: Keep these materials on file an ongoing basis.

Scholarship:-- evidence and assessment of scholarship or

original creative work (including letters, if appropriate). See Faculty Handbook.

Portfolio OrganizationTip: Keep these materials on file an ongoing basis.

Appendix:-- other materials, such as letters from

alumni (not current students), hard copies of individual student course evaluations, or evidence of campus activities

Letters of EvaluationDear Faculty Evaluation

Committee…

Letters of Evaluation

Intent:

The purpose of letters for the Committee is to give FEC a view of the candidate’s excellence in teaching, service and scholarship, that the portfolio itself does not show, and that FEC committee members may not know.

Letters of EvaluationCandidates for promotion and tenure request evaluative

letters from: their department chair (unless candidate is the department

chair – in which case, from the division chair). at least two other faculty members of their choice, one of

whom must be from a different division than the candidate. Candidates for promotion to full professor should include one

letter from someone in their discipline not a member of the College

Candidates notify Lori Tollman regarding the names of the letter writers

NOTE: Full-time non-tenure track faculty (2 letters needed—to include Department Chair and one other faculty from another department)

NOTE: Whenever possible, such letters should not be from members of the Faculty Evaluation Committee.

These letters are submitted to the Dean of Faculty.

Letters of EvaluationOther materials at the discretion of the

candidate: letters from alumni - letters from current

students should not be solicited or included because of the possibility of placing students in a position of a conflict of interest

letters from colleagues outside of the College who can evaluate your standing in your field – especially useful to evaluate scholarship (*Full Professor)

The committee may request additional confidential letters of evaluation from other faculty members.

Letters of Evaluation

Faculty to choose to ask for letters: faculty with whom you have served on committees, team taught, served in the first year advising program, etc., not just a faculty friend, but someone who can write a real evaluation. Someone who has been in your classroom.

Give a list of letter writers to the Dean’s Assistant (Lori Tollman) as soon as possible

Invite them to observe one (or more) of your classes

Questions?