Post on 02-Jan-2016
description
Facility PlanningFacility Planning
ContentsContents
IntroductionIntroduction Planning for Existing FacilitiesPlanning for Existing Facilities Planning for Future FacilitiesPlanning for Future Facilities SummarySummary
IntroductionIntroduction
Planning is a fundamental skill Planning is a fundamental skill required by all managersrequired by all managers
Planning involves a significant Planning involves a significant amount of time and effortamount of time and effort
Planning forms a base for short-term Planning forms a base for short-term needs and long-term visionneeds and long-term vision
Fundamentals of PlanningFundamentals of Planning
Planning – a process of determining Planning – a process of determining the appropriate allocation of precious the appropriate allocation of precious resources to ensure facility success.resources to ensure facility success.
ThroughThrough
A group of people (a gang in a room – AGIR)
Authoritarian technique (one man on a mountain – OMOM)
AGIR (A gang in a room)AGIR (A gang in a room)
Facility users (students, athletes, Facility users (students, athletes, faculty)faculty)
Community membersCommunity members Lawyers, architects, engineersLawyers, architects, engineers Who would you include for a Who would you include for a
professional stadium and then a high professional stadium and then a high school gym?school gym?
OMOM (One man on a OMOM (One man on a mountain)mountain)
One person decides everythingOne person decides everything What are the strengths and What are the strengths and
weaknesses of this method?weaknesses of this method?
Types of Facility PlanningTypes of Facility Planning
Planning for existing facilitiesPlanning for existing facilities What events and whenWhat events and when
Planning for future facilitiesPlanning for future facilities If and when to buildIf and when to build
Planning for Existing Planning for Existing FacilitiesFacilities
A Manager may be involved in the A Manager may be involved in the facility planning process from the facility planning process from the beginning phase to the occupancy beginning phase to the occupancy permit.permit.
Manager’s JobsManager’s Jobs
Coordinate Coordinate maintenancemaintenance
Monitor concession Monitor concession purchases and salespurchases and sales
Deal with various Deal with various issues relating to the issues relating to the facility and its facility and its ancillary areasancillary areas
Fiscal planningFiscal planning
Concession area
Parking area
Main ResponsibilitiesMain Responsibilities
Money, personnel, and schedulingMoney, personnel, and scheduling Space managementSpace management
Money, Personnel, and Money, Personnel, and SchedulingScheduling
Money (construction, business)Money (construction, business) Personnel (operational hours, events, Personnel (operational hours, events,
where, what skills)where, what skills) Scheduling (games, events, number Scheduling (games, events, number
of participants.of participants. Documentation.Documentation.
Space ManagementSpace Management
Growth needs (proper allocation of Growth needs (proper allocation of time and space for bookings)time and space for bookings)
Move management (to free up space)Move management (to free up space) Swing space (any space available Swing space (any space available
during renovations, alterations, or during renovations, alterations, or realignment)realignment)
Growth space Growth space
Maximizing revenue
Planning for Future FacilitiesPlanning for Future Facilities
Where, what, how to buildWhere, what, how to build To meet greatest current needsTo meet greatest current needs To anticipate future needsTo anticipate future needs To cause the least amount of To cause the least amount of
financial harm or inconveniencefinancial harm or inconvenience
Planning ProcessPlanning Process
The first step is to analyze existing internal The first step is to analyze existing internal and external constituentsand external constituents
Steps: Steps: Conduct a feasibility studyConduct a feasibility study Develop a potential budgetDevelop a potential budget Organize various planning committeesOrganize various planning committees Set realistic goals and objectivesSet realistic goals and objectives Study political and financial marketplaceStudy political and financial marketplace Bring in the right people before the project startsBring in the right people before the project starts
Community SupportCommunity Support
Public funds require community Public funds require community involvement to convince the involvement to convince the public & opponents about the need public & opponents about the need of the facility.of the facility.
Facility planners need to respect Facility planners need to respect opponents who raise valid concerns.opponents who raise valid concerns.
Creating a Planning Creating a Planning CommitteeCommittee
A typical committee for a college A typical committee for a college recreation center might include:recreation center might include: AdministrationAdministration Athletic departmentAthletic department FacultyFaculty Recreation staffRecreation staff StudentsStudents Off-campus constituentsOff-campus constituents
Needs AssessmentNeeds Assessment
Internal demand (future facility Internal demand (future facility users, industry-driven needs)users, industry-driven needs)
Market assessment needs (facility Market assessment needs (facility standards, survey results, local standards, survey results, local competition)competition)
Demographics (age, nationality, Demographics (age, nationality, gender, religion, race)gender, religion, race)
Types of FacilitiesTypes of Facilities
StadiumsStadiums ArenasArenas GymsGyms Community Sport CentersCommunity Sport Centers SportsplexesSportsplexes DomesDomes Other facilities: Golf courses, water Other facilities: Golf courses, water
parks…parks…
Feasibility StudiesFeasibility Studies
Two phasesTwo phases Preliminary phase: preliminary Preliminary phase: preliminary
Study Size and ComprehensivenessStudy Size and Comprehensiveness Cost and Time RequiredCost and Time Required
Expanded PhaseExpanded Phase Economic ImpactEconomic Impact
Site PlanningSite Planning
Site selection and designSite selection and design Analysis of legal and government Analysis of legal and government
concernsconcerns
Others PlansOthers Plans
Developing and Selling the Future Developing and Selling the Future PlanPlan
Developing a Business Plan for a Developing a Business Plan for a Facility Facility
Financing the FacilityFinancing the Facility
To determine whether to purchase, To determine whether to purchase, build, or lease.build, or lease.
Analysis of the cost of capital, lease Analysis of the cost of capital, lease terms, purchase price, the cost and terms, purchase price, the cost and political issues associated with political issues associated with borrowing money/leasing.borrowing money/leasing.
SummarySummary
The Planning process entails….The Planning process entails…. examining what type of facility will examining what type of facility will
meet a given need/objective and meet a given need/objective and working out the justification for working out the justification for building or leasing.building or leasing.
determining what facility to build or determining what facility to build or lease and to justify the need for the lease and to justify the need for the facilityfacility