Agenda

• eXtension in the CSREES Integrated Grant Program

• What is eXtension?• eXtension Criteria• eXtension Review Process • Successful Tips (Common Mistakes)• Other CoP Opportunities

CSREES -grants.gov

*AFRI*SCRI*Others

eXtension

New CoP

Enhance CoP

CSREES & eXtension Integration

www.extension.org

about.extension.org

eXtension Opportunities

• Establish a new Community of Practice

• Enhance an existing Community of Practice

Mission:

eXtension is a national internet-based educational network that is integral to

and complements the community-based Cooperative Extension System with

24/7/365 availability.

Why eXtension?

• Cooperative Extension at its best…• meeting the needs of people in ways and in

formats of their choosing• engage with content specialists any time, any

place, any where• access to best-of-the-best content

– scalable, more specialized

• eliminate duplication, greater efficiencies• development potential

Guiding Principles of eXtension

• Mission• Vision• Goals• Values• Guiding Principles

– Content– Information Technology

Community of Practice

A virtual network of content providers who share knowledge or competence in a

specific content area and are willing to work and learn together over a period of

time to further develop and share that knowledge in forms of educational

products and programs.

Community of Interest

An identified group of individuals sharing similar interests, concerns, and

educational needs around a subject area.

Collaboration, IP & Publishing Requirements

• Register for an eXtension ID– people.extension.org

• OpenID (authentication)• Contributor & Business Agreements

– Institutional & Individual• Content indexed solely through

www.eXtension.org

people.extension.org

Become a new CoP

• Contact eXtension• Prepare the eXtension component• Share with eXtension staff

– Letter of Acknowledgement

Key Criteria

• CoP lead information• List of Core leadership members• CoP description

– Including the plan to grow the CoP– Evidence of:

• National/regional team• Collaboration (institutional)• Evidence of content expertise• Sustainability

Describe the CoI

• Descriptions of:– Scope and boundaries of the audience

being served– Applicable needs assessment– Marketability of products to the CoI

Describe the Plan of Work

Describe the Plan of Work

• Scope of work– 12 months (content/program development)

• FAQs (100)• Protocol Ask an Expert (AaE)• Curriculum outline• Basic information pages (250)

• Plans for Year 2 & 3• Launch plans• Sustainability

Budget

• Budget Form– Funds for at least one annual face-to-face meeting– Salary for one or more of the primary investigators– Salary for necessary program support– Travel expenses– Subcontract amounts to identified institutions– Evidence of budget sustainability (public, private)

Enhance a existing CoP

• Contact the CoP leaders of the CoP to which you intend to enhance

• Contact eXtension• Prepare the eXtension component• Share with eXtension staff

– Letter of Acknowledgement

Key Criteria

• Contributing new content• Increasing CoP membership• Creating cross-disciplinary partnerships

within and across CoPs

Enhancements & Impacts

• Lead contact information• CoP members involved• Describe enhancements

– Explain how CoP will be affected– Expected impacts– Content development plan– Interactive components

Generally the same…

• Describe the CoI• Describe the Plan of Work• Budget Inclusions

Questions & Answers

eXtension Review Process

Panel Manager + Review Panel

Review panel selection

Review panel composition

Evaluation criteria

Independent reviews

Panel meeting for discussions

Review Criteria

CoP lead contact information including name, title, eXtension ID, address, e-mail, telephone numbers, and other contact details.

The CoP lead contact must be must be a land grant faculty member or professional staff with an Extension appointment whose institution is in good standing with eXtension.

Review Criteria

List of CoP core leadership members, titles, institutions or business affiliation and e-mail addresses and a description of how the leadership team was formed.

Description of the CoP, including:

• plan to increase the CoP membership

• CoP leadership and management plan

• number of face-to-face meetings

• audio and/or Web meetings planned

• methods to achieve the CoP's continued

productivity

• Other funding and potential

development opportunities

Review Criteria

Review Criteria

Description of the CoI to be served and methods the CoP will use to engage the CoI with educational products and programs on a continuing basis.

Review Criteria

Logic model description for CoP.Including inputs, outputs and outcomes (short, medium and long term) for a three-year period.

Detailed plan of content aggregation, evaluation and development/repackaging for year one and maintenance, sustainability and evolution over time.

Review Criteria

Scope of Work over the first 12 months. Include:• Number of published FAQs (minimum of 100)

• Protocol for the "Ask an Expert" function

• Curriculum content outline

• Number of basic information pages (minimum of 250)

• Other deliverables, e.g., educational, analytical tools

Questions,

Issues, or

Life EventsCommunities

of Interest

Basic Information

Ask the Experts

FAQs

Distance Diagnostics

Discussion & Chat

Decision Tools

Web Conferencing

Streaming Videos

Individual Learning Modules

Multiple Learning Modules

Certificate/Credit Courses

Products

?

How it works…

Review Criteria

Brief description of deliverables for years two and three.

Anticipated date of CoP inclusion in the eXtension public site (www.extension.org).

Resources currently available to this proposed CoP and plans for CoP sustainability.

eXtension Review Process

Review Panel + Panel Manager

The reviewer selection process

Review panel composition

Evaluation criteria

Independent evaluations

Panel meeting for discussions

Success Tips

Completely read the application

Form a Community of Practice

Quick reference sheet on “How to form a CoP”http://about.extension.org/wiki/How_to_Form_a_Community_of_Practice

Complete all paperwork - get signatures

Submit on time

Success Tips

Review other successful application

Clear description of CoI

Explain and describe any prior collaboration

Easy to read & understand

Clear description of CoP

CoP leader to review your application

Success Tips

Clearly explain the plan of work

Include logic model

Projected deliverables for year 2 & 3

Clearly state CoP/CoI engagment

Deliverables for year 1

http://www.uwex.edu/ces/pdande/evaluation/evallogicmodelworksheets.html

Review Criteria

Review Criteria

Success Tips

Clearly explain the plan of work

Include logic model

Projected deliverables for year 2 & 3

Clearly state CoP/CoI engagment

Deliverables for year 1

http://www.uwex.edu/ces/pdande/evaluation/evallogicmodelworksheets.html

Success Tips

Letters of support - Institutions, Industry, or Associations

Expertise of the PI(s) and leadership team

Inclusive of key individuals

Success Tips

Letters of support - Institutions, Industry, or Associations

Expertise of the PI(s) and leadership team

Inclusive of key individuals

Community of Interest

Community of Practice

Plan of Work

Common Mistakes

Common Mistakes

No clear plan on expanding membership of community

Leadership not clearly identified

No clear description of CoP

No clear description of CoI

Community of Practice

Common Mistakes

Lacks key individuals in CoP

Lacks comprehensive CoP plan

Lacks inclusion of 1890 and/or 1994 Institutions

Community of Practice

Little demonstration of institutional support

Common Mistakes

No needs assessment or plan to develop

No clear description of CoI

No clear plan on engagement

Community of Interest

Common Mistakes

No curriculum plan

Too ambitious

No logic model or incomplete

Plan of Work

Lack plan for handling Ask an Expert

Lacks number of FAQs

Common Mistakes

Lacking National scope or plan

No defined deliverables for year 1

No plan for sustainability

Plan of Work

Lack of or poorly described mgmt plan

Lack of evaluation of educational products

Questions & Answers

Other Opportunities

CoP by Application

Needs based process

Questions & Answers