Exam Request Application Instructor Tutorial. TABLE OF CONTENTS Accessing Requests (slides 3-12)...

Exam Request Application

Instructor Tutorial

TABLE OF CONTENTS

• Accessing Requests (slides 3-12)• Course Settings (slides 13-14)• Administration Details (slides 15-31)• Managing Delegates (slides 32-42)• Establish Dates/Times (slides 43-52)• Indicating Accommodation Memo Status (slides 53-54)• Approving/Denying Requests (slides 55-61)• Scheduling (slides 62-69)• Questions & Information (slide 70)

ACCESSING REQUESTS

• The direct link to the application is disabilitycenter.missouri.edu/exams

• Log in using your pawprint (i.e. tigert) and the same password used to log into myZou or University webmail.

• Click “Log In”

ACCESSING REQUESTS

POLICIES & PROCEDURES

• On the following pages are the Policies and Procedures of our office for scheduling and administering accommodated exams.• If “Deny” is selected, you will receive the following message and

be unable to access any more of the application until “Accept” is selected.

• If “Accept” is selected, you will be taken to the next page to update your contact information.• You will be asked to read and accept the policies and

procedures once every three (3) months.

POLICIES & PROCEDURESSc

POLICIES & PROCEDURES

Indicate whether you accept or decline the

policies and procedures.

EDIT YOUR ACCOUNT

• Following your agreement to the policies and procedures, you will be directed to the “Edit Your Account” page to update your phone number and email preferences by using the drop down options.

• Review of the Policies and Procedures page can be done at any time by selecting the “Policies and Procedures” tab at the top of the page.

• You can also view all of the times you have accepted or denied the policies and procedures on this page.

EDIT YOUR ACCOUNT

tigerttigert@missouri.edu

TrumanTiger

Enter Phone #

EDIT YOUR ACCOUNT

TrumanTiger

Indicate Email Preferences

EDIT YOUR ACCOUNT

View your policies and procedures acceptance

history.

EDIT YOUR ACCOUNT

TrumanTiger

Click “Save”

COURSE SETTINGS

• From this tab, you can:

• Update exam administration details

• Create/manage delegates for sections of courses

• Set exam dates & times

COURSE SETTINGS – MANAGE COURSES

Click “Administration Details”

ADMINISTRATION DETAILS

• By selecting “Administration Details” next to the course & section you want to modify, you will be able to provide our office information on how to administer your exams for every student who requests exams for that section.

• You only have to enter information ONCE per section no matter the number of students requesting exams for the specific section.

• There is also the option to copy the information to another course reducing the amount of time spent entering details.

Enter the class time allowed for different

types of requests.

MADE_UP 1000 - 01INTRO TO MIZZOU Truman the Tiger (tigert)

Thomas Jefferson (jeffersont)

Indicate how the exam will get to the Disability

Center.

Indicate if a scantron is required for any request

Indicate any additional instructions or

requirements for any request type.

Indicate if the student is allowed to keep a copy

the exams (regardless of type).

Indicate what you would like our office to do with any exams which are not

administered.

Indicate to whom and where you would like

exams returned. Exams will be delivered at 8:00am, 12:00pm, and 3:00pm.

Indicate what you would like us to do with the

exam if you are unavailable.

Indicate if you require the accommodation memo for approval.

Using the drop downs, indicate what materials

are allowed for the exam. If something is not

listed, please add it to the “Additional

Instructions/ Requirements.”

Once all fields have been completed, submit the administration details.

ADMINISTRATION DETAILS• “SAVE”

• Will save the information for this section onlyand direct you to the “Manage Courses” page.

• “CANCEL”• Will cancel the information entered and direct you to the “Manage Courses” page.

• “SAVE AND COPY TO ANOTHER COURSE”• Will save the information for this section and take you to another page to select the additional section you would like the information copied to.

COPY INFORMATION

• If you select “Save and Copy to Another Course,” you will be directed to the “Copy Information” page.

• Here you will select the course/section you want to copy the previously entered information to.

• The course the information has just been entered into will be listed at the top of the page.

COPY INFORMATION

Select the course from the drop down you would like

to copy information to.

COPY INFORMATION

Select “Copy” to duplicate the information entered to

the selected course.

COPY INFORMATION

MD_UP 1050H - 5INTRO TO THE HISTORY OF MIZZOU Truman the Tiger (tigert)

Select “Save” to save the information. Select “Save and

Copy to Another Course” to duplicate information to an

additional course and repeat this process..

• By selecting “Manage Delegates” from the “Course Settings” tab, you can create delegates and manage delegates for a specific course/section.

• If you wish your TA/GA, course coordinator, team professor, etc. to be in the loop regarding the students who request exams to be taken through the Disability Center, you can now do so by selecting “Manage Delegates” next to the specific course/section.

COURSE SETTINGS – MANAGE DELEGATES

Click “Manage Delegates”

COURSE SETTINGS – MANAGE DELEGATES

COURSE DELEGATES

MADE_UP 1000 - 01INTRO TO MIZZOU

Truman the Tiger (tigert)

Truman the Tiger (tigert) MADE_UP 1000-01 INTRO TO MIZZOU Yes Yes No

Click New Delegate to create a new delegate for the course/section.

CREATE NEW DELEGATE

Enter any of the above information available then

click “Search”.

CREATE NEW DELEGATE

Click “Select” to add individual as a delegate for

your course.

Thomas Jefferson

Thomas Jefferson jeffersont@missouri.edu Professor Mizzou (555)666-7777

CREATE NEW DELEGATE

Using the drop downs, indicate if the user is a primary contact for the Disability Center and students as well as if they

should receive emails then click “Save”.

Thomas Jefferson

jeffersont Jeffersont@missouri.edu

COURSE DELEGATES

Thomas Jefferson (jeffersont) MADE_UP 1000-01 INTRO TO MIZZOU No No No

Click “Edit” to modify settings

COURSE DELEGATES

Truman the Tiger (tigert) MADE_UP 1000-01 INTRO TO MIZZOU

Use the drop downs to change settings then click

“Save”.

Truman the Tiger (tigert)Thomas Jefferson (jeffersont)

COURSE DELEGATES

Click Delete to remove a

user as a delegate.

COURSE DELEGATES

• This feature can only be used 2 weeks PRIOR to the start of the term through the third (3rd) week of the term.

• This will allow instructors to PRE-POPULATE the dates and times students can select when requesting exam dates.

• Please note that students can still create new dates and times that will require instructor approval.

• This is beneficial when a student has conflicting exam times or an accommodation that restricts the time they can take exams.

• This should not be used by the student unless they have spoken with the instructor and received their verbal or written approval.

COURSE SETTINGS – SET DATES/TIMES

SET DATES/ TIMES

Click “Set Dates/Times”

SET DATES / TIMES

MADE_UP 1000 – 01 INTRO TO MIZZOU

Select the type

SET DATES / TIMES

Select the date.

SET DATES / TIMES

Select the time.

SET DATES / TIMES

Click “Add”

SET DATES / TIMES

Repeat steps to submit additional dates/times.

SET DATES / TIMES

Click “Edit Date Time” to make revision.

SET DATES / TIMES

Make revisions as necessary then click

“Update”.

SET DATES / TIMES

Click “Delete” to remove the ability to select a

date for students.

ACCOMMODATION MEMO STATUS• Using this feature, you can denote the accommodation

memo status for every student who has submitted requests for exams to be taken with our office.

• “Yes - RECEIVED” = You have received the accommodation memo from the student.• “No - NOT REQUIRED” = You do not require the accommodation

memo to be presented to you by the student.• “No - REQUIRED” = The student MUST provide the

accommodation memo to you and has not done so at this point.

ACCOMMODATION MEMO STATUS• If you initially indicated you had not received the

accommodation memo and it is required, you can change the status once the student has provided you with an accommodation memo by using the drop down menu.

• Then click “Save”.

ACCOMMODATION MEMO STATUS

Walker, Mort – MADE_UP 1000 01 – INTRO TO MIZZOU

Loftin, R. Bowen – MADE_UP 1000 01 – INTRO TO MIZZOU

Spain, Jim spainj@Missouri.edu

Pitt, Brad pittb@Missouri.eduScroggs, Cathy scroggsc@Missouri.edu

APPROVAL/ DENIAL OF REQUESTS• This feature allows you to approve or deny requests

students have submitted.

• If you:

• Deny a request…• You will be asked to provide a reason for the denial. (i.e. No memo

provided, wrong date and/or time listed)• The request will then be removed from your “Pending Approval” list and

only shown in the “Upcoming Requests” table.

• Approve a request…• The request will be removed from your “Pending Approval” list and only

shown in the “Upcoming Requests” table.

APPROVAL / DENIAL OF REQUESTS

Walker, Mort

Loftin, R. Bowen

MADE_UP 1000 - 01

INTRO TO MIZZOU

Click “Approve” to approve a student’s

request.Walker, Mort

Loftin, R. Bowen

MADE_UP 1000 - 01

INTRO TO MIZZOU

The request is then removed from the list of

“Pending Approvals”.

Walker, Mort

MADE_UP 1000 - 01

INTRO TO MIZZOU

Click “Deny” to deny a student’s request.

Walker, Mort

MADE_UP 1000 - 01

INTRO TO MIZZOU

Enter why the request is denied then click “Save”.

Walker, Mort

MADE_UP 1000 - 01

INTRO TO MIZZOU

The request is then removed from the list of

“Pending Approvals”.

SCHEDULING

• This feature allows you to submit dates for students enrolled in your course who have already identified themselves as a student with a disability by submitting a request through the application.

• This may be beneficial if:

• You choose to submit dates/times for students.

• You change a date/time and wish to make the update for students.

SCHEDULING

Select a course & student

Mort WalkerR. Bowen LoftinBrady DeatonCathy ScroggsJim Spain

SCHEDULING

Spring 2014 – MADE_UP 1000 - 01 -1 – Walker, MortSelect “Next” after indicating the student

SCHEDULING

Select the type of examination

SCHEDULING

Select the date of the examination

SCHEDULING

Select the time of the examination

SCHEDULING

Click “Next”

SCHEDULING

Mort WalkerR. Bowen LoftinBrady DeatonCathy ScroggsJim Spain

This allows you to repeat the process for another

student, if desired.

QUESTIONS & INFORMATION

University of MissouriDisability Center

S5 Memorial UnionColumbia, MO 65211

573-882-4696VP: 573-234-6662

Website: disabilitycenter.missouri.edu/examsEmail: disabilitycenterexams@missouri.edu

Exam Request Application Instructor Tutorial. TABLE OF CONTENTS Accessing Requests (slides 3-12)...

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